Assigning Scanned Supplementary Images to TPs

For TPs, scanned images may still need to be assigned to a new title if:

The parent title contains an instruction to bring forward a scanned image to the TP.
The title requires references from a common deed that have already been shown on a scanned image assigned to another registered title.

Although the long-term aim is for references shown on scanned images to be plotted onto the cadastral map where possible, currently the agreed practice in TPs is to continue to use existing scanned supplementary plans and not to attempt to replace them with plotted references. This allows TP plans resource to concentrate on completing casework rather than on replacing existing scanned images.

Useful links

Plan Creator Technical guide - Viewing scanned images

PV - Viewing scanned images

Known issues with scanned images and the Plan Creator

Process steps

1 View the existing title with the scanned supplementary plan in Plan Viewer.

If the title contains multiple scanned supplementary plans, see the Further Guidance page on Known Issues with Scanned Images and the Plan Creator for additional steps that are required at this stage.

2 Are all the stamps shown correctly on the scanned image? In other words, are the header and supplementary plan number stamps shown on the scanned image?

If the answer is yes, go to step 3.
If the answer is no, see the Further Guidance page on Known Issues with Scanned Images and the Plan Creator for the way to resolve this issue.

3 Is the scanned supplementary plan a multiple page plan which has been wrongly scanned as several individual pages?

If the answer is yes, see the Further Guidance page on Known Issues with Scanned Images and the Plan Creator for the way to resolve this issue
If the answer is no, go to step 4.

4 Open Plan Creator and create a DCU for your application.

5 Duplicate the title with the existing scanned supplementary plan.

Once a title has scanned supplementary plans (scanned images) assigned to it, these will be listed in the left hand panel below any mapped references and groupings.
By selecting the binocular icon , a pdf image of the scanned image will be displayed in a separate window.

6 Delete any unwanted references and any other scanned images from the duplicated title that are not required.

7 Plot all the references required for the application.

8 Provide all necessary LRS notes to the legal settler, including the following two notes in relation to the scanned image.

Note 1: Legal please note that this title has a scanned image copied from CCCNNNNN. When the scanned images are duplicated/assigned from a registered Title on the Plan Creator the header stamps and image numbers cannot be edited so the note in the burdens section will make reference to the original title number shown on the copied scanned image.
Note 2 (for scanned images brought forward from the parent/master title): Legal, scanned image number ? from Title CCCNNNNN has been assigned to the cadastral unit. Where the burdens section refers to the scanned image please edit in “supplementary data headed CCCNNNNN and stamped supplementary plan ? to the title plan”

9 Save and approve the DCU and release the application to legal settle as normal.