Complete TP Proprietorship Section - TP Legal First Removal

Process Steps

Additional Information

5.1 Import applicants from the application workdesk.

5.2 Check the proprietors details, designationconsideration, date of registration and date of entry have been imported correctly and amend if necessary.

5.2.1 Check the 'type' field is correct (P = person, C = company, O = other)

5.3 If proprietor is a non-natural person (e.g. a company) check the following are included in the proprietor entry or add as necessary:

    • the legal system under which the proprietor is incorporated or otherwise established
    • the company number if allocated in terms of Companies Act
    • any other identifier (whether or not a number) peculiar to the proprietor.

5.4 If the proprietor has a right in land in a special capacity, enter a description of that capacity using the picklist (e.g Trustees).

5.5 Add any special destination.

5.6 Add the extent of entitlement held by the proprietor (if applicable).

5.6.1 Where title is held by more than one proprietor the respective pro indiviso shares of each proprietor must be shown.

5.7 Consider ROI information provided on application form and complete ROI search if necessary. If there is no matching entry on the ROI proceed to register as normal.

5.7.1 If there is a matching entry on the ROI, check if the entry was registered within 35 days prior to the date of registration of the deed(s) under examination.

5.7.2 If the ROI entry was registered more than 35 days from the date of registration of the deed(s) under examination contact the submitting agent regarding the entry and place the case in standover for 42 days. 

5.7.3 If the ROI entry was registered within 35 days prior to the date of registration of the deed(s) under examination check the application record and identify if an advance notice was registered for the deed(s) under examination. If no advance notice was registered contact the submitting agent regarding the entry and place the case in standover for 42 days. 

5.7.3 If the ROI entry was registered within 35 days prior to the date of registration of the deed(s) under examination and an advance notice was registered prior to the date of registration of the entry in the ROI continue to complete registration as normal and do not disclose the ROI entry in the title sheet. The deed under examination is still within the protected period.

35 day period

For assistance with calculating this period, see Advance Notice 35 Day Calculator.

Entry for advance notice in application record

An entry in the application record for an advance notice will be type AN.

The format of the application number is for example 14FFE0080A.

If the 35 day protected period has expired at the date that the officer is looking for the notice the status will be C but the officer needs to consider whether the other application received was received within that 35 day period.



Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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