Research Areas that need amendments to their extents, plans references or casenotes can be re-opened within the Plan Creator. See Re-opening an Existing Index in Plan Creator for details.
As existing RAs were created when the 1979 Act was in operation, they need to be considered in light of changes to policy and practice connected with 2012 Act. The RA casenotes are then updated to provide 2012 Act-compliant instructions. In addition to this, the mapping instructions in many RAs will need to be updated to take into account the changes in mapping practice brought about by the replacement of the DMS by the Plan Creator.
Once the RA has been selected and opened within the Plan Creator, the Case notes can be updated. Once the editing has been completed, click the Save button to finish the update. |
For RA notes, the number of characters is limited to 2000. In rare situations with more complex RAs, the casenotes may exceed this number of characters. In DMS mapping, a BUF was created to add more notes. This practice has ceased with the introduction of the Plan Creator. When the character limit is reached the text will not appear when entered.
RAs with very complex mapping instructions which would possibly be affected by this issue should be updated by a Plans EO.
If the required mapping notes cannot be entered into the text box, then the 1979 mapping instructions should be copied and moved into the RA notes in the LRS.
Switch from Plans Settle LRS permissions to Plans NAP_MAP LRS permissions. If you don't have NAP_MAP permissions, these can be requested using the RoSNOW portal. | |
Change the tab in the LRS from Applications to Research Area, and then Take On the RA. It should be possible to take on the RA from any ‘NAP’ location, e.g. even if it is located at NAP_Legal Settle it can still be taken on at NAP_MAP. If the RA fails to be taken on, raise a ticket through RoSNOW to get the RA moved to a NAP location. | |
Copy the 1979 Notes from the Plan Viewer. Open the RA from your select list. In the RA Notes tab, select Add a Note and paste the text from the Plan Viewer. Save and close the RA, and release to NAP Any. | |
Follow the guidance above for updating RA casenotes
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Once the editing has been completed, click the Save button to finish the update. |
If changes to the extent of an RA or a change to the existing plans references within an RA are required, this can be done within the Plan Creator, even when the original RA was created in the DMS.
Key points for plans settlers
When the Keeper has already established a set of mapping instructions under the 1979 Act, these instructions will need to be re-considered in line with the 2012 Act when the first 2012 Act application within that development/RA is received for registration.
Under the 1979 Act, it was not always necessary for a deed plan to be included with, for example, a deed of conditions to identify the extent of any common areas (including amenity ground), service strips, burdened areas, etc. Under the 2012 Act, there can be no registration without mapping, and such areas must now be defined on an acceptable plan to allow them to be mapped onto the cadastral map. If the extent of such an area is not defined in a deed, the 2012 Act application for registration must be considered for rejection. See Further Guidance page Common Areas - when to include, omit or reject for more details on how the policy is applied. The only exception to this will be a deed such as a deed of conditions that is co-extensive with a tenement steading cadastral unit, as section 16 of the 2012 Act permits the use of verbal descriptions within a tenement steading.
Key points to consider when updating the RA mapping instructions
A White polygons will appear as pecked line polygons in Plan Creator.
This means that they will no longer serve their intended purpose of representing holes within larger coloured polygons.
Note the area circled red on this image - in plan creator, the polygon is NOT shown as a filled white polygon (as it originally was in the DMS). | |
This can be easily fixed in the Plan Creator by creating a hole in the yellow polygon and deleting the extra pecked line polygon used in the DMS version to mimic a hole. See guidance on the Cookie Cutter tool for assistance. Please note, there is no requirement to fix this issue unless required by the case you are working upon. |
B Rendering issues
Some rendering (layer ordering) issues from the DMS have been carried forward to the Plan Creator. This will result in some references being obscured.
The 2 images below show the ends of the arrow references disappearing under the tinted areas. This is a temporary issue and will be resolved in due course by a further Plan Creator update.