Updating Existing 2012 Act Lease Titles to Reflect the Latest Lease Mapping Practices (Spring 2022)

A new, simplified style of mapping a lease of part was introduced in April 2022. The main change is that while the cadastral unit is still referred to on the property section of the lease title sheet, a plans reference for the extent of the landlord's ownership title (the cadastral unit) is no longer required when mapping the lease title.

The guidance on this page is to be followed if you are interacting with/updating a registered lease that was registered under the 2012 Act but before the new mapping practice came in. In an ideal world it would be desirable to fully update every existing title we interact with, but in reality this would be too time consuming at the present time. Therefore when deciding whether to update the style of the lease title sheet, please consider whether the update would also require a significant amount of re-working by a legal colleague as well as yourself. If in doubt, speak with a referral officer.

Useful links

Mapping leases guidance

Updating existing titles

Actions required regarding the Lease Title Sheet

Consider whether the existing lease title sheet would benefit from being updated to the most recent, simplified style of mapping leases (introduced Spring 2022).

If the existing lease title sheet (non-tenement) previously showed the cadastral unit extent on the cadastral map layer with the extent of the leased subjects being shown on (a grouping containing) supplementary data, this style can now be simplified. The reference for the cadastral unit extent can be removed, and the extent of the leased subjects moved to the primary ungrouped layer of the cadastral map.

If the existing lease title sheet is for a tenement property, the tenement steading cadastral unit should still be shown in the primary ungrouped layer of the cadastral map, with any reference needed for the extent of the leased subjects being shown on a grouping containing supplementary data.

If the existing lease title sheet is not a true 2012 Act lease title sheet but is a hybrid of former 1979 Act styles that has been partially updated to a 2012 Act style, there is likely to be more re-working required by a legal colleague if the plans officer completely updates the mapping style. In circumstances such as these, please discuss with a referral officer to decide if the benefits of updating to the new, simpler style outweighs the resource required to make the updates.