P05 Terminology

Glossary of Terminology used in the Agency

A new system of registration necessarily introduces new terminology. It is especially important when the Register of Sasines and the Land Register are running side by side that the terminology should, as far as possible, be identified with the appropriate Register. The following terms are therefore worthy of note.

The sections referred to in the following definitions relate to the Land Registration (Scotland) Act 1979.

Absolute Accuracy	See Positional Accuracy
Absorption	The merging of two fees as in a consolidation of property with superiority or on the expiry of its natural term (sections 2(1)(a)(iv), 24)(a) and (b) and 8(2)(b)).
Abstracting	To draw information from deeds (to summarise)
Accuracy	Used to describe how exactly the map represents the real world. There are three different ways of measuring this on the Ordnance Survey maps - Positional or Absolute, Relative and Shape.
Address	A means of referencing an object for the purpose of unique identification and location.
Affidavit	A sworn statement made before a Notary Public
Agent	Solicitor
Allodial	All heritable property in Scotland is either feudal or allodial. The following are allodial, i.e. held of no superior: - The paramount superiority vested in the Crown. The property of the Crown and Prince as such. The parish churches, churchyards, manses and glebes of the Church of Scotland. Udal right in Orkney and Shetland, including the foreshore. Leases. Real burdens. Land taken by compulsory powers.
Amalgamation	Addition of land to an existing registered title normally by edging and lettering in red.
Application No.	Serial number given to all applications for Registration.
Application Record	Computerised record of all Applications received in the Department. The Title No. of a First Registration can be accessed therefrom by the Granters name, the applicants name or the property description.
Assignation	A deed which may be used to transfer the tenant's interest in an existing Lease. A deed whereby the creditor's interest in a Standard Security may be transferred.
Assignee	The person benefited by an Assignation in his favour of a Security or a Lease.
Back-up File	A file of coloured Plans in deeds or referred to in Plans requisitions kept as evidence of extent. The file is maintained under Title No. reference.
Base Map	A set of topographic data is displayed in amp form, providing a frame of reference for users' data.
Base Scale	Scale at which map was surveyed in other words SURVEYED SCALE.
Benchmark	Subject to context: A standard test devised to enable comparisons to be made between computer systems. Surveying term from a mark whose height relative to a datum is known.
Blench	Feudal holding where the reddendo is nominal (e.g. a penny if asked).
Blueing-out	The main method of showing on the Parent Title Plan that property is the subject of a Feu (by edging and numbering in blue).
Bond	A writing obligation to pay money. The Bond and Disposition in security was the deed used to create a mortgage over land prior to the Standard Security.
Books of Council and Session	Used for the registration of original; probative or holograph writing (i.e. a writing, which is authenticated in a manner prescribed by the Scottish Law in order to acquire privileged status). It also serves as a safe deposit for important documents, which might otherwise stand in danger of being lost. Photocopying was introduced to the record office in 1934 prior to this date all deeds were copied by hand into the record volumes because of this no copy was made of the plans attached to the deeds. However with the advent of photocopying it soon became the practice of photocopying all plans within certain dimensions (22 inches by 28 inches) as a matter of course. Therefore prior to 1934 or after that date, if the plan did not meet the requirements for photo copying the agents had the option to safe deposit, so to speak, either the original deed or a duplicate of the deed plan.
Brace	A symbol in the form of an elongated "S", used on Ordnance Survey Maps and Registers of Scotland plans, which when drawn across any line dividing two parcels of land serves to unite them.
Breakaway Deed	A deed where the subjects are being dealt with as a separate entity for the first time and which will contain a full description (possibly by reference to a deed plan) of those subjects.
Builders Title	An application for registration of an area of ground by a builder e.g. Wimpey, which will be developed in the near future. Identifiable by being in green casebags.
Burdens	Conditions affecting heritable property and imposed by a deed. The condition is reflected in the Burdens Section of the Title Sheet of the property.
Cadastral Survey	A survey based on the precise measurement and marking of land parcel boundaries.
Cartography	The organisation and communication of geographically related information in either graphic or digital form. It can include all stages from data acquisition to presentation and use.
Case	Any current and pending Application for Registration or Dealing with registered land.
Certificate of Confirmation	A supplementary document certifying that Confirmation has been issued and that the estate included inter alia a single item of estate which is specified in the Certificate. The document empowers the Executor of the estate to deal with the single item.
Certificate of Title	Includes a Land Certificate and a Charge Certificate (Rule 2).
Certificate Plan	The copy of the Title Plan included in a Land Certificate.
Charge Certificate	A duly authenticated Certificate of Title issued to the creditor on the registration of a heritable security.
Commencement Date	The appointed day on which an area becomes operational (section 30(2)).
Common Deeds	Deeds containing burdens or rights which affect more than one property.
Common Deeds Index	Computerised record which lists details of common deeds
Common Deeds Index Sheet	The CDIS defines the extent of common deed areas on a copy Sheet (CDIS)of the Ordnance Map
Common Interest	An interest, as of adjoining user of a common wall, entitling the party interested in a say in the use of the thing.
Confirmation	The ratification by the court of an appointment of the Executor of an estate constituting a title to take possession of, administer and dispose of the estate.
Confusion	The fusion of landlord and tenant’s interest when held by the same proprietor.
Consider	A description of casework on which points arise and require attention from Plans Executive Staff.
Consideration	The price paid by a purchaser for an estate or an interest in land.
Consolidation	The fusion of two immediately adjacent fees in the feudal chain when held by the same proprietor.
Continuous Mapping	A system of mapping in which the total extent of the mapped area is represented as a whole, without any spatial sub-divisions being apparent.
Contract	A legally binding agreement.
Conveyance	A deed transferring land.
Co-ordinates	Pairs of numbers expressing horizontal along orthogonal axes, or triplets of numbers measuring horizontal and vertical distances.
Cotswold Maps	see Reconstituted.
County Series	Record maps dating from the end of the 19^th century to the middle of the 20^th.
Creditor	A person in whose favour is granted a Standard Security over heritable property as security for a loan or the performance of an obligation (ad factum praestandum).
Currency	The level to which data is kept up to date.
Cursor	A pointer appearing on a screen, under the control of a mouse or other pointing device. A hand-held device on a digitising table or tablet used for picking menus or accurately digitising graphic objects.
CX	Correction Case - the Land Certificate is resubmitted for correction. May be submitted by agent or requested by the Agency.
Data	A collection of facts, concepts or instructions in a formalised manner suitable for communication or processing by human beings or by automatic means.
Database	A collection of data organised according to a conceptual structure describing the characteristics of the data and the relationships among their corresponding entities, supporting applications areas.
Datum	The fixed starting point of scale or a co-ordinate system
Daily Running Number	- as it suggests this is a running number of the deeds recorded in Sasines in a County on a particular day. At the end of each year a bound Minute Book, containing all the Minutes for that particular year is published for each county. At this time each minutes is allocated a yearly running number as well as retaining the daily running number the deed was allocated when presented for recording. The Minute Book is signed at the bottom of each page, and is kept in the Scottish Record Office. An identical, but unsigned, copy called the abridgements for deeds recorded prior to 1993 is kept in the Agency, and after that date they are stored on computer.
Dealing	Any transaction which on registration causes an amendment to be made to the Title Sheet of a registered interest in land (section 5(1)).
Dealing with the Whole	Dealing with the whole of a registered interest. Paradoxically, this expression includes a Dealing with a part of a registered interest in respect of which the Keeper does not require to make up a separate Title Sheet (section 5(1)).
Debtor	The granter of a Standard Security over his property.
Deed	A document which is executed according to the formalities required in the individual case, e.g. executed by an individual, Company etc.
Deed Inducing Registration (DIR)	The deed which is the immediate cause of a First Registration in the Land Register.
Deed of Conditions	A Deed of Conditions is usually granted by someone who owns a large area of ground, such as the builder in the earlier example. The deed narrates all of the conditions that apply to the whole area. This prevents lengthy repetitions of all the conditions every time a plot is sold off. The conditions are likely to be similar to those imposed by a Feu Disposition. By Section 17 of the Land Registration (Scotland) Act 1979 the conditions in a Deed of Conditions executed on or after that date burden the land immediately on recording or registration of the Deed of Conditions, unless it contains a declaration that the provisions of Section 17 are not to apply. Therefore if a Deed of Conditions executed on or after 4th April 1979 does not contain a declaration that Section 17 is not to apply, the conditions apply immediately to the whole of the land affected and is therefore not required to be referred to in the subsequent sales of any part. On the other hand if a Deed of Conditions is executed before 4th April 1979 or contains a declaration that Section 17 is not to apply the subjects are not burdened by the conditions until the Deed of Conditions has been referred to in a subsequent conveyance.
Deed of Restriction	A Standard Security is a burden on a property. A Deed of Restriction is used to release part of the property from the Standard Security. Restrictions are commonly used when a builder has bought a large area of ground and has obtained a loan over it by granting a Standard Security. The builder then builds houses on the ground. When the builder sells each of the houses, it is important that the house buyers are not responsible for the Builder's debt. The builder would ask the creditor in the Standard Security to grant a Deed of Restriction over the plot of ground sold off. This restricts the Standard Security to the land that the builder still owns. The house plot is DISBURDENED from the Standard Security and freed from any liability to repay the loan.
Deed of Variation	The terms of a Standard Security can be altered by granting a deed of variation. Standard Securities can be varied to enable the debtors to borrow more money or, more commonly, to make a change to the persons liable to repay the mortgage. For example, a couple separate and one of them buys out the other's share of their joint property. Rather than taking out a new Standard Security, the remaining party may choose to vary the existing one, so that they become solely responsible for the repayments.
Deposit	A method of holding in the Department a document lodged with which will be used in connection with an ensuing registration.
Derived Map	A map produced from other maps rather than from an original survey.
Derived Scale	Map that is formed by either enlarging or reducing a base scale map which is shown as the PARENT MAP.
Designation	A persons title, description of occupation and address at which they are permanently resident.
Destination	A clause of direction as to the persons who are to succeed to the property. e.g. equally and survivor.
Detail	Buildings, structures, boundaries, physical ground features (natural or artificial), etc. whose extent shape and/or planimetric positions can be defined on the map to scale or by symbols.
Digital Mapbase	Ordnance Survey vector maps which are maintained on a computerised database
Digital Map Data	The digital data required to represent a map
Digital Mapping	The process of storing and displaying map data in computer form.
Digital Mapping Unit	A 1/1250 or 1/2500 complete maptile
Digitising	The conversion of analogue maps and other sources to a computer readable form. (This may be point digitising, where points are only recorded when a button is pressed on the puck, or stream digitising where points are recorded automatically at pre-set intervals of either distance or time.)
Digitising Table	An electronic draughting table capable of recording the (x,y) co-ordinates of a point on a table in computer readable form
Discharge	The creditor grants a discharge of the Standard Security when the loan has been repaid. This deed clears the Standard Security from the property, and means that the creditors no longer have a claim on the property (in terms of that Standard Security). NB - Discount Standard Securities are not normally discharged. They have a specified period of validity, which is narrated in the deed, after which time they are said to "fall", i.e. they are effectively discharged.
Disposition	A Disposition transfers the Granters (the person selling the property) whole right, title and interest in a property to the Grantee(s) (the person buying the property). This is the usual type of deed that would be used when someone sells his or her house. Once a Disposition has been granted the Seller retains no further interest in the property. A DISP. may be used to effect the transfer of a superiority interest as well as a property interest
Docket on Confirmation	A Docket endorsed by an Executor on a Confirmation or Certificate of Confirmation whereby heritable property is transferred to the person entitled thereto.
Doomsday 2000	A project which aims to create a national computerised archive of property and land data in Britain.
Disposition	The normal method of transferring from one proprietor to another property already feued.
Dominant Tenement	The property in favour of which there is a servitude.
Dominium Directum	See Superiority.
Dominium Utile	The right of full use of heritable property subject only to conditions imposed in the feu writ.
Dpi (Dots per inch)	A unit of measurement for the resolution of a scanning or printing device.
Dragging	Relocating display elements on a screen with a pointing device. This can be done by pressing and holding a pushbutton while moving the pointer on the screen.
Duplicate Plan	-is where an authenticated copy of a deed plan has been recorded in the Books of Council and Session normally due to its size and colourings kept by the National Archives of Scotland. A colour copy of which can been obtained from the record office using an L32 Form.
E.B.M.	Examination Before Map: the referral of a case to a member of legal prior to the case being mapped.
Edge Matching	The process of ensuring that data along the adjacent edges of map sheets or some other unit of storage, matches in both positional and attribute terms.
Enlargement	Where a small part of the plan needs clarifying an inset plan is added to the face of the Title Plan. 'Enlargement' should be used when a scale enlargement of part of the detail shown on the Title Plan is added. Enlargements shown on official plans should show the scale as a representative fraction.
Enlarged Plan	When a small part of the plan needs clarifying an inset plan is added to the face of the Title Plan. 'Enlarged Plan' should be used when the addition is an extract from a larger scale plan, e.g. an architect's or a surveyor's plan, or a deed plan where the scale is reliable. Enlarged Plans will follow the scale of the deed plans on which they are based, but the scale should be expressed as a representative fraction where this is practicable.
Estate	The extent of a person's interest in land.
Estate Plans	Plans lodged in the Department to show intended development on building estates.
Excambion (or Exchange)	A Contract of Excambion is a writ entered into to effect the exchange of one piece of land for another. Excambions may be effected by Disposition.
Feature	A point or line used to represent one or more real-world objects.
Feature Code	An alphanumeric code which describes and/pr classifies geographic features.
Fenceline	Boundary of a parcel of land physically represented on the ground by a surveyable object such as a wall or a fence.
Feuar	One who holds an interest in land subject to the conditions in a Feu Writ.
Feu	The granting by a superior to a vassal in perpetuity of the right of property (or dominium utile) in the ground feued, i.e. the vassal has the full use of the property, limited only by the conditions imposed in the grant by the superior. Feus may be created by Feu Contract, Feu Charter or Feu Disposition.
Feu Charter	see Feu Disposition
Feu Contract	see Feu Disposition
Feu Disposition	A Feu Disposition creates a Feudal Relationship between those selling and those buying a property. As in a Disposition, the Granter of the Feu Disposition is selling the property to the Grantee. However, the Granter of a Feu Disposition retains an interest in the property - the superiority (or dominium directum). This interest gives the Granter the right to impose and enforce conditions over the property. The Grantee has the right to possess the property or dominium utile. providing that they do not breach any of the conditions set by the Granter. The word Feu in the title of the deed always indicates that a Feudal Relationship is created by it. Other deed types that have a similar effect are the Feu Charter and the Feu Contract.
Field Report	The Surveyor’s report on Form P1.
Field Work	Surveys resulting in the revision of Ordnance Maps.
First Registration	The registration in the Land Register of a previously unregistered interest in land (section 6(1)).
Floating Shape	Subjects shown on a deed plan which contains insufficient surrounding detail to tie in the extent to the Ordnance Map.
Floor Level Cases	Registration of a floor or part of a floor of a building (other than tenement or split villa cases). Applications which relate to the registration of parts of buildings, on one or more levels, where there is no consistent pattern of extent. These will include shopping precincts, complex high rise flatted properties, tunnels and other strata cases.
First Registration (FR)	The registration in the Land Register of a previously unregistered interest in Land.
Foreshore	The land between high and low water marks. Foreshore is udal in Orkney and Shetland.
Form 1	The pink application form which must accompany every FR.
Form 2	The blue application form accompanying Dealings
Form 3	The yellow application form for Transfers of Part
Form 10 Report	is a report designed for use in connection with a transaction leading to a First Registration in the Land Register and is a comprehensive report to cover the Register of Sasines, the Register if Inhibitions and Adjudications and the Land Register.
Form 11 Report	is a continuation of the Form 10 Report and discloses whether there have been any entries on the Register between the date of issue of the Form 10 Report to the Settlement date.
Form 12 Report	this is a application for a report of registered subjects to disclose any entries on the Register between the date of issue of the Land Certificate and the date of the Report.
Form 13	is a continuation of the Form 12 Report and discloses whether there have been any entries on the Register between the date of issue of the Form 12 Report to the Settlement date.
Form 14	this is an application for a report to ascertain whether or not subjects have been registered.
Form P16 Report	this is an application to compare a defined extent with the latest Ordnance Survey information held by the Agency.
Form 17 Report	this is an application to compare any boundaries which were plotted on the Title Plan with the latest Ordnance Survey information held by the Agency to see if they are now delineated.
Foundation Deed	The deed which starts a prescriptive progress of Title, such a deed may be a breakaway deed (which see), but equally may be a subsequent transfer of subjects which contains only a description by reference to an earlier deed (e.g. a Feu Contract) containing a full description.
Full Bounding Description	A written description of the extent of a property, containing measurements and orientation of the boundaries
Gazetteer	Ordinance Survey Gazetteer of place names alphabetically cross-referenced to National Grid four figure references.
Geographic	Information about objects or phenomena that are associated Information with a location relative to the surface of the Earth. A special case of spatial information.
Geographic Information System	A system for capturing, storing, checking, integrating, manipulating, analyzing and displaying data which are spatially referenced to the Earth.
Grantee	The person benefited by a conveyance or Assignation in his favour.
Granter	A person who grants a writ which transfers, discharges or otherwise deals with his interest.
Graphitheque	The storage cabinets used for the Record Maps.
Grassum	A premium or lump sum payment (or consideration) e.g. for the grant of a Feu or Lease.
Greening out	The method of showing that land has been removed from a Title Plan (by edging and numbering in green).
Grid Reference	The position of a point on a map expressed in terms of grid co-ordinates.
Ground Surface Level	Where more than one level of detail exists ground surface level is defined as the upper level to through public communications.
Group Services	Area incorporating Intake, Despatch, Reports and both plans and legal staff. It is the main storage area for casework, Title Plans, Record Maps and Back-up Files.
Hard Copy	A print or plot of output data on paper or some other tangible medium.
Hardware	All or part of the physical components of an information processing system.
Head Leases	The Chief Lease where a property is subject to a sub-lease.
Heritable Property	Corporeal and immovable property, the typical instance being land and its pertinents.
Icon	A graphic symbol, displayed on a screen, that the user can point to with a device such as a mouse, in order to select a particular function or software application.
Ident	The initial note in Plans that an application has been received for a property.
Illusory Feuduty or Rent	A purely nominal Feuduty or rent (e.g. 1 penny if asked).
Indefinite Detail	Detail which is of sufficient importance to be shown on the map which has an outline that is liable to change.
In Direction Measurement	A measurement from a known point towards another, the line not being measured through out its length.
Indemnity	Provision is made in the Act for a person who suffers loss in certain circumstances to be indemnified by the Keeper to the extent of that loss (section 12).
Index Map	The statutory graphical index of registered interest to land, showing the extent of the interest and the Title Number of the relevant Title Sheet.
Image processing	The use of a data processing system to create, scan, analyze, enhance, interpret or display images.
Inspection	A visit to a property for the purpose of obtaining particular information. Usually concerning occupation, access or boundaries.
Inspection Survey Fee	Where a Legal Settler requires further information on a property subject to a Voluntary First Registration and no topographic survey is otherwise needed, a request will be made to the applicant’s solicitors to recover the appropriate Inspection Survey Fee.
Instrument of Sasine	A writ describing the heritable property to which it relates the ceremony transferring the property. The ceremony involved delivering symbols of the property, e.g. earth and stone for land, but became unnecessary, recording the Instrument becoming the sole requirement. The Ceremony was known as sasine (seisin, i.e. seizing).
Integration	The combining of data of different types from different sources and systems to provide new information.
Interest in Land	Any estate, interest, servitude or other heritable right in or over land including a heritable security but excluding a Lease which is not a Long Lease (section 28).
Land	Includes buildings and other structures and land covered with water.
Land Certificate	A copy of the Title Sheet and Title Plan bound up in a Land Certificate cover for issue to the Registered Proprietor.
Land Information	A system for capturing, storing, checking, integrating, manipulating, analysing and displaying data about land and its use, ownership, development, etc.
Landline Data	Large scale Ordnance Survey map data.
Landlord	The proprietor of heritable property who leases all or part of his property for a limited time in return for a rent.
Land Register	A register of interests in land which was created by the Land Registration (Scotland) Act 1979. It will supersede the General Register of Sasines as the Scottish National Land Register.
Layer	A usable subdivision of a date set, generally containing objects of certain classes.
Lease	A grant of the right to use property for a specific period under certain conditions imposed by the granter (i.e. the lessor or landlord) and his successors on the grantee (i.e. the lessee or tenant) and his successors. One of these conditions is the payment by the tenant to the landlord of an annual sum of money (i.e. rent). At the end of the specified period where the tenant and landlord do not agree to continue/extend the lease then the tenant's interest reverts to the landlord. Only Long Leases (i.e. Leases which specify a period of more than 20 years) are registrable. Since 1 September 1974 property let on Long Lease may not be used as a private dwellinghouse. The use as or as part of a private dwellinghouse of part of a property which is subject to a Long Lease is not a breach of the Land Tenure Reform (Scotland) Act 1974 if such use is ancillary to the use of the remainder of the property. As the landlord is, strictly speaking, the proprietor of the property let, he may transfer his interest by an ordinary DISP but the interest is, nevertheless, subject to the Lease.
Leaseholder	See Tenant.
Lessee	See Tenant.
Lessor	See Landlord.
Let	To grant the use of land in return for a rent.
Level	A term synonymous with layer.
Liferent	A right or title in land for the period of a person’s life.
Long Lease	A contract whereby a landlord grants exclusive possession of all or part of his heritable property to a tenant for a definite period of time usually in return for a rent. The period of time must exceed 20 years or the lease must contain renewal provisions so that the total duration would extend for more than 20 years.
Map	(1)Used to describe cases waiting to be sent to the groups for preparation of the Land Certificate and Title Plans. (2)A graphic representation of features of the Earth's surface or other geographically distributed phenomena. Examples are topographic maps, road maps, weather maps.
Mapbase	Ordnance Survey Maps providing full coverage of a particular registration county
Mapbase Maintenance Section	The section is responsible for liaison directly with Ordnance Survey and for managing all RoS activities in relation to the Ordnance Map
Map Name	Standard name for an Ordnance Survey Map e.g. TQ3179 or TQ3179NW
Map Projection	A systematic portrayal of geographically distributed features from the (curved) surface of the Earth onto a plane.
Map Tile	1km square at 1/2500 and 500m square at 1/1250 areas of the National Grid e.g. TQ3179 or TQ3179NW
Matrimonial Homes Act 1981	An Act to make provision for the rights of spouses in a matrimonial home i.e. where one spouse has Title to the home and one does not, the latter has a right to stay in the home even if it is sold.
Menu	A list of options displayed by a data processing system, from which the user can select an action to be initiated.
Mereing	The definition of a boundary in relation to topographic features on the ground at the time of survey (e.g. "one metre from the road edge"). If at a later date the ground detail changes or disappears, then that section is not re-mered, but the mereing changes to "defaced".
Meridian	Control point used in the Surveying County Series maps
Microfilm	Clear film which stores miniature copies of all documents relating to casework.
Minute of Waiver	A Minute of Waiver removes or changes feuing conditions. The proprietor of a property can request that an original feuing condition is changed, e.g. to enable them to extend the property. If the person who is entitled to uphold the condition (the feudal superior) agrees to the change (often in return for payment) a Minute of Waiver is drawn up.
Mouse	A device used for pointing and selecting areas of a VDU or graphics screen, moved over another surface.
National Grid	A grid of lines shown on all Ordnance Survey Maps providing a single reference system for the whole country.
National Transfer Format (NTF)	Media type on which Ordnance Survey vector maps are transferred to customers
New Area Preparation (NAP)	Prior to a county becoming operational in the Land Register, the NAP Group sets up suitable areas as research Areas
Notice of Payment of Improvement Grant	This deed narrates that a grant of money has been made by a local authority to assist the owner with the expenses of improving/repairing the house. The council has imposed conditions in return for paying for the improvements to the property. One of the conditions might be that the owners must not use the property for commercial purposes. The Corporation wants to ensure that it is worthwhile making these grants. This grant may have been made so that lead pipes could be removed. This would be desirable in a dwelling house, in order to improve general living standards, but would be less necessary for business premises, for example.
Notice of Title	A Notice of Title is used to transfer title when the present or former owner is not able to do so through another means, e.g. when the former owner has died. It is often used to transfer title from one official body (especially Local councils) to another. For example, when Angus District Council became Angus Council, the former council ceased to exist. This creates a problem when they wish to effect certain property transactions (such as a Feu Disposition). Angus District Council has title to the subjects, but they do not exist any more, and therefore cannot dispone to Angus Council. To get around this problem, a Solicitor or Notary Public to confer title to Angus Council can draw up a Notice of Title. The Notice of Title would narrate the various acts that gave them right to the subjects. These acts are called Links in title - i.e. they link the former owner to the person or body who currently has right to the property. The links in title to a deceased person could include a will.
Noting	Information which is not registrable may be noted on a Title Sheet on Application being made to the Keeper (sections 6(4) and 12(3)(h) and Rule 13).
Office Copy	A duly authenticated copy of a Title Sheet, part thereof or of any document referred to in a Title Sheet issued to any person applying for same (section 6(5)).
OS	Ordnance Survey Department.
Operational Area	An area in respect of which the provisions of the Act relating to registration have come into operation (section 11(3)).
Overhaul	see Reconstituted.
Overhead	Detail above ground surface level.
Overlay	A set of graphic data that can be superimposed on another set of graphical data through registration to a common co-ordinate system.
Overriding Interests	A convenient label for those "real" rights or restrictions which did not, before commencement of the Act, require to be recorded in the Register of Sasines and do not in terms of the Act require registration to make them real. Overriding interests include servitudes, rights of crofters, public rights of way &c. (section 28(1)).
Overshoot	The projection of a line feature beyond the true point of intersection with another line feature.
Panning	Progressively translating the display elements to give the visual impression of lateral movement of the image
Parent Title	The Title from which a part or parts are being transferred or removed and an application for registration of each part has then be subsequently been applied for.
Pecked Line	A line drawn as a series of dashes.
Permanent Detail	Detail which is reasonable to presume will remain in position.
Pixel	The smallest element of a display surface that can be independently assigned attributes such as colour and intensity.
Plotted Boundaries Stamp	This stamp is used on Title Plans with boundaries plotted from plans contained in title deeds and states "The boundaries shown by dotted lines have been plotted from the plans or the deeds. Physical boundaries will be indicated after their delineation on the Ordnance Map".
Polygon	An area bounded by a closed line.
Polyline	A line made up of a sequence of line segments
Pop-up Window	A window that appears rapidly on the display surface in response to some action.
Positional Accuracy	This is a measure which compares how closely the co-ordinates of a point in the National grid agree with the "real" co-ordinates of the same point on the ground. Is sometimes referred to as Absolute Accuracy.
Preamble	Short details of a deed given in the Burdens Section of the Land Certificate
Prescription	The lapse of time which confers or extinguishes rights in heritable property.
Prescriptive Progress	Any deeds of transfer of title recorded within the last 10 years. These deeds could be legally defective and must be examined.
Preservation Deed	-is a deed which has been recorded in the Books of Council and Session for safe keeping and as such The National Archives of Scotland hold the original deed. A colour copy of which can been obtained from the record office using an L32 Form.
Prints	Extracts of the Ordnance Survey Map.
Production	The prolongation of a straight line joining two known points in order to supply detail on or from this prolongation.
Progress of Titles	The series of title deeds which constitute the purchaser’s title to land.
QIC	Quarter Inch Cartridge.
Raster Data	Spatial Data expressed as a matrix of cells or "pixels", with spatial position implicit in the ordering of the pixels.
Ray	A line of sight from one point on the ground to another.
Reconstituted	One of the terms given to the procedure where County Series maps were cut up and stretched to fit the National Grids System.
Record Maps	Copies of various editions of the Ordnance Map used to ascertain the position of the land being registered in relation to detail shown on deed plans and for direct printing or tracing. Also refers to the County Series.
Recorded/ Registered	These words are both used (especially in leasehold property) in connection with the Register of Sasines. In this publication and in papers issued by the Keeper, Recorded is restricted in use to the Register of Sasines and Registered to the Land Register.
Rectification	An inaccuracy in the Land Register may be corrected by the Keeper, by the insertion, cancellation or amendment therein. Such correction may normally not be made to the prejudice of a proprietor in possession (section 9 and Rule 20).
Redding-in	The method of showing that land has been added to a Scheme Title Plan.
Referee	One to whom anything is referred - an arbitrator.
References	Markings or colourings on a Title Plan referred to in the Title Sheet.
Reformed Survey	When a map is surveyed at a larger scale using the criteria for the larger scale and then reduced back to the former scale for publication.
Register of Sasines	The Register contains a record of all writs creating, conveying and otherwise affecting interests in land prior to Registration of Title.
Relative Accuracy	Compares the scaled distance between the features (measured on the map) with the true distance. In general, relative accuracy is more important to map users than the positional accuracy.
Rendering	The conversion of the geometry, colouring, texturing, lighting and other characteristics of a scene into a display image.
Rent	A periodical payment made by a tenant to his landlord in respect of a Lease.
Renunciation	A means of terminating a Lease before the end of the specified period. The tenant renounces his interest in favour of the landlord
Reports	Applications may be made on specified Forms for Reports from the Land Register regarding particular properties. These include, or are exclusively, Reports from Plans Section.
Research Team	To eliminate repetitive examination of title work, the Research Team investigate builders or developers' titles, including the first sale of individual plots, and established existing burdens &c. These can be entered into the Computer File and utilised when Applications are received. Notification of these areas to Legal Section together with Plans References required are made on the plan attached to the Office Page of the Parcels Book.
Research Area	A defined area of land capable of being sub-divided into various plots all held under common burdens. These burdens are examined and edited in advance and included in registrations of the various parts with out further examination.
Resurvey	Where the map is surveyed starting from the beginning
Rights	Entitlement to use property fro a particular purpose either exclusively or in common.
ROI	Register of Inhibitions - a register of bad debtors also called the personal register.
ROS Surveys	On site inspection of properties carried out by RoS Land Surveyors to confirm the accuracy of the Ordnance Survey map.
Rubber Banding	The result of moving a point or an object in a manner that preserves interconnectivity with other points or objects through stretching, shrinking or reorienting their interconnecting lines.
S19 Agreement	Section 19 refers to the said section of the Land Registration (Scotland) Act 1979 which provides a mechanism where by if the Titles to adjoining subjects disclose a discrepancy as to the common boundary the proprietors can come to an agreement about the boundary and execute a plans showing its location etc.
Sasine Register	A record of all writs affecting interests in land. This register is systematically being superseded by the introduction of the Land Register.
Scale	The ratio or fraction between the distance on a map, chart or photograph and the corresponding distance in the real world.
Scanning	A method of data capture whereby an image or map is converted into digital raster form by line-by-line sampling
Scheme Title	A Scheme Title is opened when a Local Authority is acquiring, over a period, a large number of contiguous properties, e.g. under a Compulsory Purchase Order. A Land Certificate is not issued until all the properties have been registered under the one Title Number.
Search	The word Search continues to be used in respect of the Register of Sasines from which there are issued Searches and Interim Reports for interests in land which are unregistered and not about to be registered.
Second Timer	A case which is returned to Plans from Legal Section after it has been mapped and settled, for example, for further references.
Seed	A point within an area that can be used to carry the attributes of the whole area, e.g. ownership, address, land use type.
Servient Tenement	Property bearing the burden of a servitude.
Servitude	A right of the owner of land to exercise a privilege over another person’s land (e.g. a right of way).
Shape (Accuracy of)	The principle of accuracy of shape is that any real world alignment must be accurately replicated on the map, for example:- Features that are square, rectangular or straight in the real world must be square, rectangular or straight on the map.
Short Lease	A Lease which is not a long Lease and is therefore not registrable.
Shot	A ray or line from one point, through another to a third point.
Site Plan	Used mainly in tenement property where the precise extent of the subjects is not ascertainable. The steading or the solum on which the Tenement is erected is included in the red edging. The description of the subjects in the Property Section is amended to read, e.g. eastmost flat on the first floor of 2 GRANT STREET, PAISLEY, lying within the land edged red on the Title Plan.
Snapping	An operation or process whereby the computer will pick a nearby point or closest point on a nearby line.
Software	All or part of the programs, procedures, rules and their associated documentation of an information processing system.
Spatial Analysis	Analytical techniques associated with the study of locations of geographic phenomena together with their spatial dimensions.
Spatial Information	Information which includes a reference to a two or three dimensional position in space as one of its attributes.
Spatial Reference	Co-ordinate, textual description or codified name by which information can be related to a specific position or location on the Earth's surface.
Split Villas	These are applications which relate to registrations of parts of buildings which have been converted to or developed as flats.
Standard Security (Mortgage)	The Standard Security was introduced by the Conveyancing and Feudal Reform (Scotland) Act 1970. It is now the usual method of obtaining a loan over a property. The legal effect of recording a Standard Security is to give the interest in the land to the creditor as a security for the loan. There are 2 types of Standard Security that are granted in return for a loan. These are called Form A and Form B. Form A securities contain an undertaking (i.e. a commitment) by the debtor to pay the sums due. This type of Standard Security will usually contain details of the sum of money borrowed. Form B securities are those in which the undertaking is contained in a separate document that is not recorded. This type of Standard Security will not normally narrate the amount of money borrowed. Standard Securities are also granted to secure other obligations made by the debtor. For example, when a council sells a house at a reduced price to a former council tenant, the tenant is required to grant a discount standard security to the council. This type of Standard Security ensures that the tenant cannot sell the house within a specified period without repaying a proportion of the discount.
Standing	Cases awaiting a reply, or documents from an agent.
Steading	An area of land forming a particular property and comprising the building and associated ground.
Straight	The alignment of any straight piece of ground detailing. side of building, wall, fence etc.
Sub-Lease	A Lease of the whole or part of land already held on a Lease.
Superior	The holder of the superiority interest in land.
Superiority (or Dominium Directum)	The right in property retained by the superior to collect feuduty and enforce conditions laid down in the Feu writ. In Feus granted after 1 Sep. 1974 no feuduty can be imposed.
Supplementary Plan	A plan used in conjunction with a Title Plan for the purpose of showing detail or providing a method of reference to areas of land mentioned in the Register which, for reasons of scale, size or complexity, cannot conveniently or satisfactorily be shown on the Title Plan.
Survey	A visit made to the property by the RoS. or O.S. surveyor to pick up new detail and/or check the position of existing features.
Survey Fees	Fees are payable by an applicant for Voluntary Registration if a survey is necessary.
Surveying	The measurement and recording of geographically distributed information. Particular types of surveying are topographic, cadastral and geological.
Sweep Survey	Aerial photographs are taken for an area which are then checked against the current map for any changes which are updated accordingly.
Symbol	A graphic representation of a concept that has meaning in a specific context.
Tack	See Lease.
Tenant	A person who holds a leasehold interest in heritable property.
Tenure	The way in which a person holds land.
Tile	A logical rectangular set of data used to subdivide digital map data into manageable units.
Tinting Method	A method of completing mapping of a Title Plan without using red edging but indicating the extent of the property, servitudes burdens etc. by various coloured tints and hatchings.
Title Plan	The plan, based on the Ordnance Map, prepared by the Keeper and forming part of the Title Sheet (section 6(1)(a) and Rule 4(2)).
Title Sheet	The statutory record of ownership of an interest in land comprising the A, B, C and D sections and a Title Plan.
Transfer of Part	A Dealing with only a part of a registered interest which creates a new interest in land in respect of which the Keeper is required to make up a new Title Sheet. Again, paradoxically, this includes a grant of a Feu or a Long Lease of the whole of a registered interest (section 5(1)).
Tree Preservation Order (TPO)	A Tree Preservation Order is an Order effected by Local Authorities which imposes conditions for the preservation of trees, groups of trees or woodlands in the Authorities district, by prohibiting the cutting down, topping, lopping or the wilful destruction of trees, etc. except with the Authority's consent. The extent of which are shown in Index Lawyer titled TPO.
Udal Tenure	A form of allodial tenure once common in Orkney and Shetland.
Unregistered	Used to signify an interest in land which has not been registered in the Land Register whether or not the interest or the land affected by the interest is held on a Sasine Title.
Update	The making of the Certificate Plan to correspond with the Title Plan.
Underground Detail	Detail below ground surface level.
Unique Property Reference Number (UPRN)	A short-coded address or number which uniquely identifies a parcel of land.
Undershoot	A line feature which is short of its true intersection with another line feature.
Vassal	Proprietor of a dominium utile.
Voluntary Registration	A registration, the Application for which has been accepted although outwith the terms of section 2(1)(a) (sections 2(1)(b) and 11(1)).
Wayleave	See Servitude.
Writ	A writing in deed form executed by the parties thereto according to the formalities required in the individual case e.g. executed by an individual Company &c.
Yellowing-out	The main method of showing on the Parent Title Plan that the property is subject to a Lease (by edging and numbering in yellow).