48.2 First Registrations

48.2.1 Category B (plans SO1 and legal RO2)

Plans

It should be recognised that, before examining the undernoted definitions, category B casework should not involve an SO1 officer making a mapping decision where there is an element of risk taking (e.g. the measurements contained on the deed plan or in the bounding description do not coincide with the ordnance map) unless clear instructions are given to accept the features as defined. Certain cases may require an element of plotting on to the ordnance map, however, this should generally be prolongations, or simple plotting, which does not require extensive usage of the construction elements of the drawing tool. The following are examples of what should be regarded as category B casework:

• • First registration out of a tenement where instructional map is given through the research area case notes on the DMS and is only site plan method (red edge same as research area extent and can be copied through from index map layer of DMS).
  • Subsequent flatted properties from a research area or prior registration where the extent of the flat and associated rights are exactly the same as a prior title in terms of extent, albeit on a different floor level, and duplicate title can be employed. Only applications which replicate the identical extent of another title should be settled as category B.
  • Pre-determined mapping styles/extents where full mapping instructions are contained in the research area case notes on the DMS.
  • Development on the Ground Sites (D.O.G.) where a decision has already been made, by a higher grade officer, to accept the position on the ground in well established housing schemes and this will be carried forward with the P16 answer. This is where no consideration regarding the extent is necessary other than perhaps prolongations off defined boundary features.
  • Straightforward red edge plots where an ‘answer 2’ P16 has been given and falls wholly within a research area. In other words, the extent of the subjects agrees with the OS map and the research area has proved title.
  • In a typical builder’s title e.g. Wimpey Homes, there will always be common areas that perhaps require plotting: provided the first registration out of the development is completed then all subsequent removals can have the ‘common area’ copied through from the Index Map.
  • Straightforward red edges with no P16 available, where the extent falls wholly within a research area and is fully defined by the ordnance survey map and agrees with the measurements defined in on the deed plan. In other words, the extent of the subjects agree with the O.S. map and the research area has proved title.
  • Generally, (and subsequent to the first removal from a tenement or four in a block), where up to three references, in addition to the steading extent, require independent plotting and referencing.

Legal

There should be little variance in the nature of casework going to the RO2 legal settler from categories B and C, therefore no definitions have been considered from a legal point of view.

48.2.2 Category C (Plans RO2 and Legal RO2)

Plans

It is recognised that, within research areas, there are properties or situations which arise that require elements of consideration or input from a higher level. (Input at RO2 level should not be required if prior instructions exist). Examples of casework falling into these categories are:

• First removals from either a tenement, or four in a block, to ensure consideration is given to the setting up of styles for subsequent registrations to be completed as A or B category casework.
  
  
• Generally, (and subsequent to first removal being established) when more than three areas, in addition to the steading extent, require independent plotting and referencing.
  
  
• Registrations from more than one research area. This casework can prove more complicated, because of the need to take into account the differing instructions in the various research area files, and to consider the plans references required.
  
  
• Potential extent problems in relation to either the index map or O.S. map which are easily identified at ident stage, e.g. last flats &c out of steading.
  
  

Legal

There should be little variance in the nature of casework going to the RO2 legal settler from categories B and C, therefore, no definitions have been considered from a legal point of view.

48.2.3 Category C1 (As appropriate)

Casework that is placed in 'New Development' pending OS detail or PAI update.

48.2.4 Category D (Plans RO2 and Legal RO2)

This category of casework is self-explanatory, although some units may wish to specify individual types of casework under this definition, e.g. Council house sales etc.

48.2.5 Category E1 (Plans RO2 and Legal RO1)

E1 definitions cover any casework with up to 3 burdens deeds referred to and can, therefore, cover a variety of casework such as:

• Red edges with up to 3 burdens deeds, recognising that there may be a requirement of plans references within the scope of the 3 burdens.
  
  
• Farms with less than 3 burdens deeds for burdens. For the avoidance of doubt these farms can range from single holding to large multi flapped extracts. They are however governed by the number of burdens deeds.

48.2.6 Category E2 (Plans RO2 and Legal RO1)

This category is used for any cases which do not fall within categories D, E1 or E3. The majority of E2 category casework falls within the following definitions:

• Casework with 4 - 6 deeds for burdens referred to. These can range from house plots, to small steadings, to large multi flap extracts.
  
  
• Tenements under exception (last flat in tenement) where the subjects being registered are described as being the tenement steading under exception of the flats and rights thereto previously conveyed.
  
  
• Straightforward leases i.e. deed plans with no (or single) floor level.
  
  
• G.V.D.s - road widening etc., where consideration and plotting of extent is required.

48.2.7 Category E3 (Plans RO2 and Legal RO1)

• Casework with more than 6 deeds referred to for burdens
• Split villas, maisonettes, split reference type properties where consideration on multi reference styles is required and consideration of common rights &c. are required. (If PR - consider category D)
• Batch casework: FAs (or as lead case if higher), amalgamations, absorptions - essentially a number of applications with the same title number (excluding simple DWs attached).
• Potential extent problems in relation to either the Index Map or O.S. Map which are easily identified at ident stage, e.g. last flats &c out of steading.
• Complex leases - multi floor level involvement.

48.2.8 Category X1 (Plans RO1 and Legal SCW)

• This covers areas of ground that are currently active in terms of being developed, i.e. there are transfers of part applications pending, not just a sale of ground to a builder.

48.2.9 Category X2 (Plans RO1 to lead and Legal SCW to lead)

• Large scale transfers from holders of large housing stock.

48.2.10 Category X3 (Plans RO1/RO2 and Legal SCW)

• Any applications that include minerals, foreshore, or fishings as a pertinent qualified by the words ‘so far as we have right thereto’ should be processed as far as possible, and the agent contacted and advised that the pertinent will not be reflected in the title sheet. If there is evidence in the application, or the agent submits fresh information to support the inclusion of the pertinent, it should be referred to STL/SCW for further advice.

48.2.11 Category X4 (As appropriate)

• Feudal abolition casework which has been categorised by the dedicated teams.

48.2.12 Category X5 (As appropriate)

• Legacy casework defined by date.

48.3 Transfers of Part

TAs should be categorised as per lead case.

Annex: TP Category A Casework:

48.3.1 Category A (SO1 Plans and RO2 Legal)

The only TPs to go directly for SO1 settle will be those from a development for which a mapping style has been agreed. These may include multiple applications if they are taken account of in the mapping instructions, and may involve using supplementary plans from either the image tool or the index layer and inset plans. As none of these cases will have been examined by a higher grade, any individual problems that may be encountered by the SO1 will have to be referred up. An element of plotting on to the Ordnance Map may be required which necessitates the usage of ANY or ALL of the Drawing Tool `Elements` and `Controls` functions (i.e. not just for simple prolongations).

Provided an L53 Record Card has been prepared to give full Legal instructions the cases will be settled by RO2 Legal.

48.3.2 Category B (RO2 Plans and RO1 Legal)

Depending on Business Unit needs, RO1 and RO2 Plans officers have the capacity to refer category B casework to an SO1 for MAP, provided full instructions are given and immediate referral routes are open. For the avoidance of doubt, although the SO1 may authorise the Title Plan on the DMS, the higher grade who instructed the map is ultimately responsible for the actual casework settled.

48.3.3 Category X1 (Plans RO1 and Legal SCW)

• This covers the first removal from a development of 10 or more TP's.

48.3.4 Category X2 (Plans RO1 to lead and Legal SCW to lead)

• Large scale transfers from holders of large housing stock.

48.3.5 Category X3 (Plans RO1/RO2 and Legal SCW)

• Any applications that include minerals, foreshore, or fishings as a pertinent qualified by the words ‘so far as we have right thereto’ should be processed as far as possible, and the agent contacted and advised that the pertinent will not be reflected in the title sheet. If there is evidence in the application, or the agent submits fresh information to support the inclusion of the pertinent, it should be referred to STL/SCW for further advice.

48.3.6 Category X4 (As appropriate)

• Feudal abolition casework which has been categorised by the dedicated teams.

48.3.7 Category X5 (As appropriate)

• Legacy casework defined by date

48.4 Dealings with Whole