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What is a simple existing 1979 existing 1979 Act title sheet?
A simple existing title sheet can be quickly & easily updated to be made compliant with the 2012 Act.
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What is a complex existing 1979 existing 1979 Act title sheet?
A complex existing title sheet will involve more time and consideration before it can be made compliant with the 2012 Act. Therefore, the full update of a complex existing title sheet will only be made when it is necessary to allow the pending 2012 Act application(s) to proceed.
When an existing sheet is deemed too complex to update for a given scenario, the property section description referring to Title Plan, etc. should be retained. Any template notes being added to the title sheet (for example, notes advising of exclusion or limitation of warranty) should be manually amended to refer to Title Plan rather than cadastral map.
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Issues to consider when updating an existing 1979 Act title sheet
1 Un-mappable common areas in existing title sheets
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No check should be made of an existing 1979 Act title sheet to see if it included verbalised rights to common areas in a development – in other words, the current un-mappable common areas policy will not be applied retrospectively to existing title sheets that we are updating. Such verbal references to common areas will remain in the title sheet until such times as the keeper instigates a program of back conversion. Please note, however, that if the title sheet being updated is a parent title, and rights to those common areas are being transferred to a 2012 Act TP application, the un-mappable common areas policy will apply to the TP. |
2 Non-tenement developments - described as "within the land edged red"
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Many developments of houses or units were set up under the 1979 Act so that the house or unit was given a plans reference on the Title Plan but the development (often defined in a deed of conditions) was edged red. A typical 1979 Act Property Section description would read: "Subjects within the land edged red on the Title Plan being 15 CARSON MEWS, DALKEITH EH22 2XX tinted pink on the said Plan". When converting this into a 2012 Act-style description that refers to a cadastral unit, it will be necessary to amend the property section and the colour references on the cadastral map. In the example used here, the red edge should be amended to a brown edge (if that reference is available), and the plans settler should consider whether to retain the pink tint for the house plot or to change it to a red edge. The updated property section would then read: "Subjects cadastral unit MIDxxx 15 CARSON MEWS, DALKEITH EH22 2XX edged red on the cadastral map". The extent of the development or deed of conditions, now edged brown on the cadastral map, will only be referred to in the updated title sheet at those points where the legal settler needs to refer to that extent. See Further Guidance on Mapping & Updating Deeds of Conditions for more details of this style of mapping. |
3 Existing scanned Supplementary Plans and plotted SPLs
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4 Tenement properties - site plan method, single block
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5 Tenement properties - site plan method, multiple blocks or development
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6 Tenement properties - tinting method
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7 Updating an existing Lease title sheet when a new Sub-Lease is registered
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The style for Lease (& Sub-lease) title sheets being created under the 2012 Act is different from the style formerly created under the 1979 Act - see the Further Guidance section Mapping Leases for more detail. Until such times as a conversion project is run, the new style will not be retrospectively applied to existing Lease title sheets when a new Sub-lease is being registered. Only a few basic steps are currently required to update the cadastral map and the title sheet for 2012 Act-compliance (see table, below) and to make them compatible with the Plan Creator (see Further Guidance page on Updating DMS titles to Plan Creator compliance ). In addition, the Sub-lease must be added to a Schedule of Sub-Leases in the existing Lease title sheet. |
8 Updating a Parent Title when the TP being removed is subject to an existing Lease
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The parent title will be updated to the 2012 Act style (see entry in table, below, for Updating 1979 Act parent title when 2012 Act TPs are removed). However, if the parent title was originally set up under the 1979 Act practices to include the lease at length in the burdens section of the parent title sheet, or to show plans references for conditions in the lease (for example, rights of access in favour of the tenant), this style should not be altered when the parent title is updated - in other words, the current leases policies will not be applied retrospectively to existing title sheets that we are updating. However, the new title sheet and cadastral unit for the TP subjects which are subject to the existing lease will be set up fully in the 2012 Act style - see Further Guidance section Mapping Leases for full details. The lease will be referred to in a Schedule of Leases, and the only plans reference shown will be for the extent of the leased subjects (if less than the extent of the cadastral unit). Any other rights described in the lease will be covered by the Tenants' Rights note that will be included in the burdens section. |
9 Natural water boundaries
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Under the 2012 Act, section 73(2)(i), the Keeper does not warrant that a boundary has not been affected by alluvio. Therefore, any existing 1979 Act notes that exclude indemnity in relation to a natural water boundary should be updated in 1979 Act titles when they are being updated. The 1979 Act notes are normally in the form: "Note: The boundary between the points arrowed and lettered A and B in blue on the Title Plan is the medium filum of the Bow Burn. Indemnity is excluded in terms of Section 12(2) of the Land Registration (Scotland) Act 1979 in respect of any loss arising as a result of the said boundary being declared or found to follow a different line from that shown on the Title Plan at any time." For new 2012 Act titles, there is no requirement to provide a separate plans reference for a natural water boundary on the cadastral map, nor is there normally a requirement to add a note relating to the natural water boundary to the property section of the title sheet (see Further Guidance page How to Map Natural Water Boundaries for full details). For 1979 Act titles being updated, however, the descriptive part of the original note should be retained and amended whilst the part relating to indemnity should be deleted. The form of note on an updated 1979 Act title will therefore normally be in the form: "Note: The boundary between the points labelled A and B in blue on the cadastral map is the medium filum of the Bow Burn." |
10 Enlargements
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For new cadastral units mapped under the 2012 Act, it is longer appropriate to use enlargements as the cadastral map is a seamless map layer. The Plan Creator has been developed in line with this decision and there is no functionality to create an enlargement or enlarged plan within it. However, there are many existing titles that were previously mapped in the DMS or OPS Tool that contain enlargements or enlarged plans. The Further Guidance page Enlargements and Enlarged Plans in Previously Mapped Titles sets out how these should be handled if you have to update such a title due to a later application, map update, etc. |
Necessary updates
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When you are dealing with the registration of a lease or a sub-lease, it is often the case that you will also need to interact with another existing title or pending application, such as the title for the ownership of the property being leased /sub-leased, or a title sheet for a head lease when you are registering a sub-lease. See the Mapping leases section for current mapping practices for registering leases.
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