After removing withdrawal letter and accompanying form/deed from withdrawal tray, the following process should be followed by the odd-jobs officer:

1. Withdrawal letter must be scanned, using Scan-to-me process, and saved to the appropriate folder in the shared drive:

For Intake withdrawal letters, the file should be renamed to reflect the county and subjects in the letter and saved here: O:\Production\REG2\Public\Team 2\Sasine withdrawal letters\Intake withdrawal letters.
For Drafting withdrawal letters, the file should be renamed to reflect the county, daily running number and date of presentment, e.g. ANG1x040865, and saved here: O:\Production\REG2\Public\Team 2\Sasine withdrawal letters\Drafting withdrawal letters.
For Advance Notice withdrawal letters, the file should be renamed to reflect the county and subjects in the letter and saved here: O:\Production\REG2\Public\Team 2\Sasine withdrawal letters\Advance Notices.

2. Details of withdrawal should be processed through Cool-ice.

3. Letter, form and deed should be returned to agent.

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