Add a Live Deed to the Archive

Owned by RPT Admin (Unlicensed)
Last updated: Jul 04, 2023
3 min read

Use this link to upload a live deed to the archive using an application number. The deed will be linked to the application and title.

All live deeds will be defaulted to an archive record. This cannot be changed as deeds are essential to the integrity of the Land Register.

Enter the application number that you want to save the document to, then click to ‘continue’.

 

 Information about the application will be shown on screen. Check this matches your application to ensure the document is to be stored to the correct application and title.

If you're happy the information relates to your application, click to ‘continue’.

If the information is wrong, click to ‘Change’ and you can correct the application number.

 Choose the document which is to be uploaded either by dragging it into the highlighted box on screen or clicking to ‘Choose a file’.

  • Documents must be in a PDF format
  • The filename must be less than 40 characters
  • The filename must only contain letters, numbers, spaces and dashes (- and _)

Only one document can be uploaded at a time.

 Your document will display as a ‘Document selected’ with a green tick. If there was an issue with your document an error message will be displayed.

Click ‘Save and continue’ to begin categorising your document.

Please note your document has only been selected, it has not been saved to the archive yet. 

Choose which category best describes the deed. Click in the box to select from the list or start typing what your deed is and the possible options will appear in a refined list.

All live deeds will be stored as an archive record and it cannot be changed.

Live deeds are essential to the integrity of the Land Register, and will be kept indefinitely.

Click to ‘Save and continue’.

Check the details are correct and you're happy to proceed.

You can choose to add a second deed to the same application by clicking the ‘Add another deed for application [your application number]’.

To upload your document to the archive click to ‘Upload to archive’.

If you’re not happy with the information and something is wrong, you can either:

  • Select a different document category by clicking ‘Change category’
  • Remove the document and cancel the upload by clicking ‘Remove’

When your document has been uploaded successfully a confirmation page will be displayed.

Use the links based on what you want to do next.

  • View your deed in the list of all documents associated with the application number
  • Add a new deed to another application number
  • Return to the home page where you can start a new search



Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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