2. How to Index a Property without a Postal Address

Whenever possible, the address gazetteer should be used to index the property being registered. However, there are properties that have not been allocated a Unique Property Reference Number (UPRN) as they do not have a postal address. When the property being registered does not have a postal address, the guidelines set out in this section should be followed so a consistent style is used in title sheets.

Using postcodes

When the subjects being described do not comprise an actual property with a postcode (& UPRN in the gazetteer), but are being described as being (for example) "at" or "to the rear of" that property, the full gazetteer entry with postcode & UPRN should not be used. Instead the address should be manually entered, omitting the postcode. This is done this way to prevent the double use of postcodes & UPRNs which can cause problems for our data management and reporting.

For additional guidance on indexing shared plots, see Sample Property Section Styles - Shared Plots.

When manually entering an address that cannot be found in the address gazetteer, particular care should be taken to ensure that the post town and/or locality is entered in the correct field. Please check against the list available on the page Localities and Post Towns in Scotland.