2. How to Index a Property without a Postal Address

Using postcodes

When the subjects being described do not comprise an actual property with a postcode (& UPRN in the gazetteer), but are being described as being (for example) "at" or "to the rear of" that property, the full gazetteer entry with postcode & UPRN should not be used. Instead the address should be manually entered, omitting the postcode. This is done this way to prevent the double use of postcodes & UPRNs which can cause problems for our data management and reporting.

When manually entering an address that cannot be found in the address gazetteer, particular care should be taken to ensure that the post town and/or locality is entered in the correct field. Please check against the list available on the page Localities and Post Towns in Scotland.