Cool-ICE Rejection Reason Code List

Owned by Admin2 (Unlicensed)
Oct 23, 2020

Common rejection reasons

L02 - Wrong application type/wrong LR form used

L03 - Witness hasn't signed/witness not named or designed

L04 - Title number not narrated in deed

L05 - Incorrect title number narrated in deed

L06 - Signatory/attorney not named/capacity of signatory not stated

L07 - Deeds identified for burdens/servitudes not submitted and no explanation given and no good quality copy of the deed on the Deed Search Tool

L08 - Answer to burdens question on form is inconsistent with deeds submitted

L09 - Answer to servitudes question on form is inconsistent with deeds submitted

L10 - Extent deed not submitted

L11 - Cadastral unit overlap

L12 - Insufficient detail in plan/deed to identify plot/servitudes/burdens

L13 - LBTT requirements not met

L14 - Links in title question answered inappropriately - granter not registered proprietor

Application errors

L15a - Required Part B questions incomplete

L15b - Deed inducing registration not submitted

L15c - Application form not submitted

L15d - SAF form required - subjects in sasines/dual registration

L15e - Application must be made by grantee - FR

L15f - Dependent application

L15g - Information in form differs from information in deed/insufficient information in form/deed to proceed

Deed errors

L16a - Granter/grantee not sufficiently named/designed

L16b - Non-constitutive deed - Title Conditions Act

L16c - Granter no longer exists - deed in previous name of bank/building society

L16d - Deed not signed

L16e - Plan/annexation not signed/incorporated

L16f - Plan/annexation not attached

L16g - Deed not in statutory style/otherwise invalid - no operative words, etc.

L16h - Deed not capable of registration - deed already registered/non-registrable deed type

Plans/mapping errors

L17a - Tenement steading extent not provided/insufficient

L17b - Common areas not capable of being mapped

L17c - Plan/deed description insufficient to delineate plot on cadastral map - VR

L17d - Quantum of share not specified

Payment errors

L18a - No fee/fee insufficient

L18b - Invalid cheque

Other

L19a - Application withdrawn

L19b - Prescriptive claimant requirements not met

L19d - Miscellaneous 

L20a - Application created in error

Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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