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Process Steps

Map the tenement steading cadastral unit

4.1 Map the tenement steading cadastral unit on the primary ungrouped layer of the cadastral map, taking into account  referring to the deed(s) for extent, and using an appropriate mapping style.

4.1.1 Take account of the tolerances of the OS map scale. The Check Information button in the Plan Creator allows you to check the accuracy, currency and description of an OS map feature.

4.1.1 If 2 If the Keeper already holds an acceptable extent for the tenement steading, this should be used when mapping the tenement steading cadastral unit.

• • If the extent for the tenement steading held by the Keeper differs from that in the extent deed, refer to a referral officer for guidance.

4.1.2 3 If the Keeper does not already hold an acceptable extent for the tenement steading, refer to the deed for extent when mapping the tenement steading cadastral unit.

4.1.3 The 4 The tenement steading extent will normally be mapped with a red edge on the cadastral map, although in some instances with complex shapes, a tint reference may be more appropriate.

4.1.4 5 The red edge or tint used to show the extent of the tenement steading cadastral unit should be extended to include the extent of the common area that lies outwith the steading.

• • Like all other cadastral units, a tenement steading cadastral unit may be made up of more than one (red edged or tinted) polygon.
  • A separate plans reference for this common area will be mapped as on a grouping showing supplementary data to the title sheet.

4.1.6 Where appropriate, follow the mapping style of any PRs.

4.1.5 7 Ensure that all mapping in the tenement steading cadastral unit is Vector Perfect.

4.2 Where the tenement steading cadastral unit is affected by a railway boundary, follow the guidance on mapping that boundary.

4.3 Where the tenement steading cadastral unit adjoins water, follow the guidance on How to identify natural water boundaries.

4.4 Check the hectarage of the tenement steading cadastral unit using the/wiki/spaces/2ARM/pages/65831239unit using the polygon information in the left hand panel of the Plan Creator, and take a note if it measures 0measures 0.5 hectares or greater than 0.5 hectares.

4.5 Only 5 Only those plans references affecting the whole tenement rather than an individual flat or unit should be mapped on the primary ungrouped layer of the cadastral map.

4.5.1 Check for rights, burdens and servitude rights affecting the whole tenement that are fully described within the following deeds:

• • the DIR and deed for extent (if different from the DIR);
  • any new deed of servitude, deed of real burdens, or deed of conditions that has also been submitted for registration and affects the property described in the DIR; and
  • any document that has been submitted and is referred to in part B of the application form (servitudes question) that defines the extent of a prescriptive servitude.

4.5.2 Incorporate 2 Incorporate any plans references for such rights, burdens and servitudes into the mapping of the tenement steading cadastral unit. The groupings functionality can be used in complex cases to show some plans references for rights, burdens and servitudes on an Additional Cadastral Map View or Supplementary Data.

4.5.3 If a right, burden or servitude cannot be mapped but is to be included in the title sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.

4.5.4 Provide a plans reference on the cadastral map for any rights or burdens relating to a particular boundary particular boundary feature.

4.5.5 If a previously registered servitude exists that affects the tenement steading cadastral unit (noted at step 2.1213), check that this is co-extensive with the reciprocal servitude referred to in the deeds within your application.

• • If the existing registered servitude is co-extensive with one that is being mapped as part of the current application, no additional mapping is required.
  • If the existing registered servitude is not co-extensive with one that is being mapped as part of the current application, refer the application to a referral officer for consideration.
  • If the existing registered servitude is not referred to in the current application, refer the application to a referral officer for consideration.

4.6 Complete the DMS case notes & tenure using the /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068.

4.6.1 Add tenure details.

The code to be entered for 2012 Act titles will be a 2-part code, taking the format "code1code2"

Examples:

Ownership of a plot of ground (with or without a building) will use code OL

Tenancy of a plot of ground (with or without a building) will use code TL

Ownership of the salmon fishing rights in a plot will use code OF

4.6.2 Add the postal address or a clear description of the flat or unit contained in the title.

4.6.3 Add details of the common area that has been included within the tenement steading cadastral unit.

4.6.4 Add any other relevant information to the case notes - see Further Guidance on Completing the Plans Casenotes.

4.6.5 If supplementary data to the title is being shown on a plan, make sure you add a case note referring the viewer to the SPL index entry containing the supplementary data.

4.7 If 6 Ensure that the correct Classifications have been applied to all plans references in your primary ungrouped layer of the cadastral map.

4.7 If there are no plans references to be provided for the extent of the flat, for any exclusive areas, common areas, or rights pertaining to the flat, proceed straight to step 4.1411.

4.8 /wiki/spaces/2ARM/pages/64455077 the case on the DMS but do not authorise it.

Map the supplementary data

4.9 If 8 If there are plans references to be provided for the extent of the flat, for any exclusive areas, or any common areas , or rights pertaining to the flat that fall within the tenement steading, map these in the SPL index entry you have already created at step 3.4.4 to contain the supplementary data to the title sheet.

4.9.1 The plans references to be included in the supplementary data should be taken from the DIR and the deed for extent.

must be mapped in one or more Groupings containing Supplementary Data.

4.8.1  Map the required references, referring to the deed(s) for extent, and using an appropriate mapping style.

4.8.2  Take account of the tolerances of the OS map scale. The Check Information button in the Plan Creator allows you to check the accuracy, currency and description of an OS map feature.

4.98.3 The 3  The plans references to be included in the supplementary data should be mapped using the tinting methodfor the flat and other pertinents will normally be mapped with tints on the supplementary data, although in some complex instances, a mix of tint, edge and hatch references may be more appropriate.

4.8.4  Where appropriate, follow the mapping style of any PRs.

4.98.4 5  Ensure that all mapping in the supplementary data grouping(s) is Vector Perfect.

4.10 Check for 9 Check for any other rights, burdens and servitude rights affecting the flat and its pertinents that are fully described within the following deeds:

• • the DIR and deed for extent (if different from the DIR);
  • any new deed of servitude, deed of real burdens, or deed of conditions that has also been submitted for registration and affects the property described in the DIR; and
  • any document that has been submitted and is referred to in part B of the application form (servitudes question) that defines the extent of a prescriptive servitude.

4.109.1 Incorporate 1 Incorporate any such plans references into the mapping of the supplementary data,  taking using an appropriate mapping style, and taking into account the tolerances of the OS map scale.  The Check Information button in the Plan Creator allows you to check the accuracy, currency and description of an OS map feature.

4.109.2 If a righta right, burden or servitude cannot servitude cannot be mapped but is to be included in the title sheet sheet (see Plans References for Rights, Burdens and Servitudes), take a note of this.

4.109.3 If a previously registered servitude exists that affects the flat & its pertinents (noted at step 2.1213), check that this is co-extensive with the reciprocal servitude referred to in the deeds within your application.

• • If the existing registered servitude is co-extensive with one that is being mapped as part of the current application, no additional mapping is required.
  • If the existing registered servitude is not co-extensive with one that is being mapped as part of the current application, refer the application to a referral officer for consideration.
  • If the existing registered servitude is not referred to in the current application, refer the application to a referral officer for consideration.

4.11 Complete the case notes for the supplementary data using the /wiki/spaces/2ARM/pages/63832250 option in the /wiki/spaces/2ARM/pages/62292068.

4.11.2 Add the postal address or a clear description of the flat or unit being registered.

4.11.3 Add any other relevant information to the case notes - see Further Guidance on Completing the Plans Casenotes.

4.12 /wiki/spaces/2ARM/pages/64455077 the SPL index entry being used to show the supplementary data to the title sheet.

4.13 Assign the SPL index entry to the application for the cadastral unit.

4.13.1 Re-open the application for the cadastral unit on the DMS using the /wiki/spaces/2ARM/pages/64455073.

4.13.2 /wiki/spaces/2ARM/pages/63832373 using the option in the /wiki/spaces/2ARM/pages/62292135.

Final checks and printing

4.10  Ensure that the correct Classifications have been applied to all plans references in your grouped layer(s) of the cadastral map.

Final checks

4.11 Do your final checks.

• Do an at a glance shape check.
• Ensure the /wiki/spaces/2ARM/pages/65831224 corresponding to the /wiki/spaces/2ARM/pages/64455329 has been selected before closing & authorising.
  • If essential title detail is not visible when the print scale is set to the corresponding OS base scale, consideration may be given to setting the print scale to a larger scale. A title note must be added to the LRS recording the decision.

4.15 /wiki/spaces/2ARM/pages/64455077 the tenement steading cadastral unit on the DMS.

4.16  /wiki/spaces/2ARM/pages/64455258 the cadastral unit on the DMS.

• If supplementary plans have been assigned to the title, use the /wiki/spaces/2ARM/pages/62685229 option in the /wiki/spaces/2ARM/pages/62292131 to batch print the supplementary plan(s) for the assistance of the legal settlerUse the Save and Print function in Plan Creator to view how the primary ungrouped title layer and any groupings will display as pdfs - in particular check you are happy with the rendering order of the plans references.

4.12 Save your DCU in Plan Creator.

• Please note, if any references or groupings are hidden, you will not be able save until they are shown again

4.13 Within the Plan Viewer, search for and display your DCU. 

4.13.1 In the right hand panel, enter the application number associated with your DCU and Approve the plan.