5.1Â Import applicants from the application workdesk.
5.2 Check the proprietors details, designation, consideration, date of registration and date of entry have been imported correctly and, if necessary, amend proprietorship section and application workdesk.
5.2.1 Check the 'type' field is correct (P = person, C = company, O = other).
5.3 If proprietor is a non-natural person (e.g. a company) check the following are included in the proprietor entry or add as necessary:
- the legal system under which the proprietor is incorporated or otherwise established
- the company number if allocated in terms of Companies Act
- any other identifier (whether or not a number) peculiar to the proprietor.
5.4 If the proprietor has a right in land in a special capacity, enter a description of that capacity using the picklist (e.g Trustees).
5.5 Add any special destination.
5.6 Add the extent of entitlement held by the proprietor (if applicable).
5.6.1 Where title is held by more than one proprietor, the respective shares of each proprietor must be shown. Refer to senior officer.
5.7Â Add any additional notes specified in the L53 record card or refer if any additional notes are required.
5.8 Consider ROI information provided on application form and L53 record card and complete ROI search if necessary. If there is no matching entry on the ROI, proceed to register as normal.
5.8.1 If there is a matching entry on the ROI, refer to first removal officer to consider effect on registration and any necessary updates to the L53 record card.