Title Plan Checklist

TQC1. Have the correct subjects been mapped on the Title Plan?  

Check the address in the Application (deeds and forms) against the subjects shown on the Title Plan and check that the Title Number shown in the Header of the Title Plan agrees with that on the Application

Yes - go to TQC2.

No - stop check, comments box to be completed

TQC2. Does the extent of the subjects on the Title Plan agree with the extent of the subjects in the Deed(s)? If the title is a TP, does the extent agree with the extent removed from the Parent Title?

• Check that the extents of the tinted, edged or hatched areas shown on the Deed plan(s) look the same as those shown on the Title Plan ie are they the same shape/size (this should be a visual check only).
• Check Title N & I to see if Title has been restricted to legal extent

Yes - go to TQC3.

No - continue check, comments box to be completed

TQC3. Is the Title free from competing Titles? Or if your application is a Flat, is its location within the block unique?

Are the areas tinted, edged or hatched on the Title Plan unaffected by other registrations (other areas tinted, edged or hatched)?

Note: some areas will be shared and not necessarily competing, these should not be flagged up.                                                    

Yes - go to TQC4

No - continue check, comments box to be completed

TQC4. Is the mapping vector perfect, where appropriate (ie is it clear that vector points have not been selected on purpose)?

Yes - go to TQC5

No - continue check, comments box to be completed

TQC5. Are all references clearly visible, and appropriate, on the Title Plan? (this includes any information stored on the enlargement layers on the DMS)

Yes - go to TQC6

No - continue check, comments box to be completed

TQC6. If there is a 'See Supplementary Plan(s)' stamp on the Title Plan, has a Supplementary Plan (SPL or image) been assigned to the Title?  

Yes - go to TQC7

No - continue check, comments box to be completed

TQC7. Does the Street Name appear in full on the Title Plan and is it, and any relevant street numbering, legible? (not cut off by the edge of the page or in too small a font size)

Yes - go to the A. Property Section Check list

No - continue check, comments box to be completed

A. Property Section Checklist

AQC1. Has the Interest field been completed correctly? -

Term entered should be PROPRIETOR when the Deed Inducing Registration (DIR) is a Disposition; TENANT when the DIR is a Lease, or BOTH.

Yes - go to AQC2.

No - continue check, comments box to be completed

AQC2. Does the address quoted in the A Section reflect the description in the Application and that shown on the Title Plan?

Note:

• If there is an OSAP reference but the address differs from the application then there should be an explanation.  However the Title Plan should agree with the spelling etc of the A Section
• In the absence of a Postal Address the A section description should state that the subjects are on the north of a road or street name or lying to the north of a road or street name.  Road classifications such as the A68 should not be used. 
• In the absence of a road or street name the subjects should be described in relation to the road From and To on both the Title Plan and A section.

Yes - go to AQC3

No - continue check, comments box to be completed

AQC3. If the subjects being registered are a flat within a Tenement property, does the description of the flat's location within the Tenement (e.g. eastmost, first floor flat) reflect the description within the Application? (See Tenement general rules below)

Yes - go to AQC4

No - continue check, comments box to be completed

Tenement A Section General Rules

• Tenement A sections should follow the wording in the deed. If the deed quotes both a compass orientation and a direction (ie northmost lefthand first floor flat) only the compass orientation is used in the A Section.
• If the deed refers to the subjects as being on a floor “above the street or ground floor” the A Section should include the phrase “above the ground floor”.
• The words "Subjects", "Title Plan" and "Tenement" should always start with a capital letter
• Any road name should be wholly in capitals (e.g. "Subjects being the northmost house on the third floor above the ground floor at3 HIGH STREET, RENFREW of the Tenement 1, 3 and5 HIGH STREET, within the land edged red on the Title Plan").
• Any verbal description of exclusive areas particularly (excluding exclusive areas falling within the solum of the tenement e.g. coal cellars, bin stores or small external outbuilding such as WCs, small outhouses etc) should be sufficient to identify it on the Ordnance map.

AQC4. Are all references shown on the Title Plan referred to in the Title Sheet?

• Check that all plans references have been identified in the Title Sheet - use "Title - Print - Land Certificate (Master) Print Y" and "Ctrl+F".
• If a Supplementary Plan has been assigned to the Title, is the Supplementary Plan referred to in the Title Sheet?

Yes - Quality check complete

No - Comments box to be completed and Quality check complete