LRS System List
- RPT Admin (Unlicensed)
CASE WORKDESK | |||
MENU BAR OPTIONS | Field Size | ||
File | Expected Result | ||
Create | Allows the selection of available application types and also the reserving of application numbers. Users will be presented with input fields dependant on application type selected | N/A | |
Gives access to a list of printable Reports | N/A | ||
Close | Closes down the LRS Application on confirmation prompt | N/A | |
Edit | Expected Result | ||
Open | Opens the highlighted application or allows input of required application number to be opened, on OK displays Application Workdesk, in Amend mode | In popup window 10 | |
View | Opens the highlighted application or allows input of required application number to be viewed, on OK displays Application Workdesk, in View mode. | In popup window 10 | |
Take On | Allows input of required application number to be taken on, on OK displays the application in the list of applications on the Case Work Desk. | In popup window 10 | |
Release | Allows cases to be released to a predetermined location, and applies configured case movement checks. | N/A | |
Refer | Allows cases to be referred to a User selected location and/or User. | N/A | |
Movement | Displays the highlighted application or allows input of required application number and displays movement log details of same | N/A | |
N&I | Displays details of Application N&I, Archive and Despatch Instructions Title N&I, and Next Application Notes for the highlighted application. | Note = 510 | |
App Confirm | Sets the application status from P (Provisional) to K (Confirmed) following a Yes/No prompt. (No = cancel), and passes required details to the Finance system if at Intake | N/A | |
Complete | Sets the application status from K (Confirmed) to C (Complete) and applies configured case movement checks following a Yes/No prompt. (No = cancel), and passes required details to the Finance system if at Despatch | N/A | |
Tools | Expected Result | ||
Search | Gives access to available Search options – See below | N/A | |
Result columns common to Address, People,Title, Application and Fas Uid search screens. | Title – Title Number | N/A | |
Address | Allows ALL addresses in LRS to be searched for, in certain combinations | N/A | |
Sub Bld | Input field for searching | 30 | |
Bld Name | Input field for searching | 50 | |
Number | Input field for searching | 9 | |
Thoroughfare | Input field for searching | 80 | |
Locality | Input field for searching | 35 | |
Town | Input field for searching | 30 | |
Postcode | Input field for searching | 7 | |
Type | Allows the search to be restricted to specific Application types | N/A | |
Other | Allows the search to be restricted to specific application status | N/A | |
Prior Title Versions | Allows the search result to display previous RG, AM, CL, XX status Titles which show as R-, A-, C- plus D- being attached DF Title versions | N/A | |
Search button | Initiates the search on the criteria selected | N/A | |
Totals | Displays total number of Applications, Title versions, Addresses and Names found | N/A | |
Display list of | Toggles between total number of Titles, Addresses and Names found. | N/A | |
Result column specific to Address search | If Titles radio button selected | N/A | |
Print Results button | Prints the application details of the highlighted application(s) – Note This button is not enabled if Titles that have no applications are selected. | N/A | |
Print Application button | Gives access to the print options available via the Print button on the Application Workdesk of the highlighted Application. | N/A | |
Print Title button | Gives access to the print options available via the Print button on the Title Workdesk of the highlighted Title. | N/A | |
N&I button | Gives view access to the Application N&I, Archive and Despatch Instructions, Title N&I and Next Application Notes. | N/A | |
Title button | Gives access to the Title Work Desk of the highlighted Title in view mode | N/A | |
View Version Button | Displays the A-D Sections as the would appear in the Land Certificate Print (but without the header and footer details | N/A | |
Applic button | Gives access to the Application Work Desk of the highlighted application(s) in view mode | N/A | |
Close button | Closes down this search Screen | N/A | |
People | Allows Applicants, Granters, Current and Previous Proprietors to be searched for in conjunction with or by Title Number if required. | N/A | |
Surname - input field | Allows input of a Surname to be searched against. With word search options – defaults to the "Standard match" | 120 | |
Forename - input field | Allows input of a Forename to be searched against. With word search options – defaults to the "Exact match". | 120 | |
Prefix | Allows input of a prefix | 65 | |
People Type input field | Allows search to be set against Applicants, Granters Current or Previous defaults to "all" ticked. | N/A | |
Applcn Type | Allows the search to be restricted to specific Application types | N/A | |
Applcn Status | Allows the search to be restricted to specific application status | N/A | |
Title Number - input field | Result will display Previous and/or Current Proprietors, and Applicants and Granters only for the Title Number input | N/A | |
Prior Title Versions | Allows the search result to display previous RG, AM, CL, XX status Titles which show as R-, A-, C- plus D- being attached DF Title versions | N/A | |
Search button | Initiates the search on the criteria selected | N/A | |
Totals | Displays total number of Titles, Addresses and Names found | N/A | |
Display list of | Toggles between total number of Titles, Addresses and Names found | N/A | |
Result columns specific to People search Screen | If Titles radio button selected | N/A | |
Print Results button | Prints the application details of the highlighted application(s) | N/A | |
Print Application | Gives access to the print options available via the Print button on the Application Workdesk of the highlighted Application. | N/A | |
Print Title button | Gives access to the print options available via the Print button on the Title Workdesk of the highlighted Title. | N/A | |
N&I button | Gives view access to the Application N&I, Archive and Despatch Instructions, Title N&I and Next Application Notes. | N/A | |
Title button | Gives access to the Title Work Desk of the highlighted Title in view mode | N/A | |
View Version Button | Displays the A-D Sections as the would appear in the Land Certificate Print (but without the header and footer details | N/A | |
Applic button | Gives access to the Application Work Desk of the highlighted application(s) in view mode | N/A | |
Close button | Closes down this search Screen | N/A | |
Title | Allows Title Number to be searched for | 10 usually CCCNNNNNNN | |
Application Type | Allows the search to be restricted to specific Application types | N/A | |
Application Status | Allows the search to be restricted to specific application status | N/A | |
Prior Title Versions | Allows the search result to display previous RG, AM, CL, XX status Titles | N/A | |
Search button | Initiates the search on the criteria selected | N/A | |
Totals | Displays total number of Titles, Addresses and Names found | N/A | |
Display list of | Toggles between total number of Titles, Addresses and Names found | N/A | |
Result columns specific to Title search Screen | If Titles radio button selected | N/A | |
Print Results button | Prints the application details of the highlighted application(s) | N/A | |
Print Application button | Gives access to the Print options available on the Application Work Desk of the highlighted application(s) | N/A | |
Print Title button | Gives access to the Print options available on the Title Work Desk of the highlighted application(s) | N/A | |
N&I button | Gives access to view the Title N&I and to add Next Application Notes on the Title Work Desk of the highlighted application(s). | N/A | |
Title button | Gives access to the Title Work Desk of the highlighted application(s) in view mode | N/A | |
View Version button | Displays the full Land Certificate in the Wider Access format of the highlighted application(s) | N/A | |
Applic button | Gives access to the Application Work Desk of the highlighted application(s) in view mode | N/A | |
Close button | Closes down this search Screen | N/A | |
Application | Allows Application Number to be searched for | 10 Usually NNCCCNNNNN | |
Application Type | Allows the search to be restricted to specific Application types | N/A | |
Application Status | Allows the search to be restricted to specific application status | N/A | |
Totals | Displays total number of Titles, Addresses and Names found | N/A | |
Display list of | Toggles between total number of Titles, Addresses and Names found | N/A | |
Result columns specific to Title search Screen | If Titles radio button selected | N/A | |
Print Results button | Prints the application details of the highlighted application(s) | N/A | |
Print Application button | Gives access to the Print options available on the Application Work Desk of the highlighted application(s) | N/A | |
Print Title button | Gives access to the Print options available on the Title Work Desk of the highlighted application(s) | N/A | |
N&I button | Gives access to view the Application N&I, Archive, Despatch Instructions and to add Next Application Notes to the highlighted application | N/A | |
Title button | Gives access to the Title Work Desk of the highlighted application in view mode | N/A | |
View Version button | Displays the full Land Certificate in the Wider Access format of the highlighted application(s) | N/A | |
Applic button | Gives access to the Application Work Desk of the highlighted application(s) in view mode | N/A | |
Close button | Closes down this search Screen | N/A | |
Research Area | Allows Research Area to be searched for. | 10 Usually NNNNNNNCCC | |
Search button | Initiates the search against the criteria input. | N/A | |
Totals | Displays total number of RA's found, will usually just be 1 | N/A | |
Print RA button | Gives access to a range of print options for the chosen Research Area | N/A | |
RA button | Gives access to the Research Area Workdesk of the chosen Research Area | N/A | |
Close button | Closes down this search screen | N/A | |
FAS UID | Gives access to a search screen for FAS UID numbers | N/A | |
Application Type | Allows the search to be restricted to specific Application types | N/A | |
Application Status | Allows the search to be restricted to specific application status | N/A | |
Search button | Initiates the search against the criteria input. | N/A | |
Totals: Ras: | Displays total number of RA's found, will usually just be 1 | N/A | |
Result columns specific to Research Area search Screen | RA – RA Number | N/A | |
Display list of | Toggles between total number of Titles, Addresses and Names found | N/A | |
Print Results button | Prints the application details of the highlighted application(s) | N/A | |
Print Application button | Gives access to the Print options available on the Application Work Desk of the highlighted application(s) | N/A | |
Print Title button | Gives access to the Print options available on the Title Work Desk of the highlighted application(s) | N/A | |
N&I button | Gives access to view the Application N&I of, and to add Next Application Notes to, the highlighted application(s) | N/A | |
Title button | Gives access to the Title Work Desk of the highlighted application(s) in view mode | N/A | |
View Version button | Displays the full Land Certificate in the Wider Access format of the highlighted application(s) | N/A | |
Applic button | Gives access to the Application Work Desk of the highlighted application(s) in view mode | N/A | |
Close button | Closes down this search screen | N/A | |
Deed | Allows deeds to be searched for, added, amended or deleted | N/A | |
Date | Allows input of the Date to be searched either on its own or combined with one or more of Reg, Daily, Type, Grantor, Grantee, Com, Dup, Prv | Date format | |
Reg | Can be searched in conjunction with Date (mandatory) Daily, Type, Grantor, Grantee, Com, Dup, Prv | 3 | |
Daily | Can be searched in conjunction with Date (mandatory) Reg, Type, Grantor, Grantee, Com, Dup, Prv | 10 | |
Type | Can be searched in conjunction with Date (mandatory) Reg, Daily, Grantor, Grantee, Com, Dup, Prv | 3 | |
Grantee | Can be searched in conjunction with Date (mandatory) Reg, Daily, Type, Grantor, Com, Dup, Prv | 35 | |
Com | Can be searched in conjunction with Date (mandatory) Reg, Daily, Type, Grantor, Dup, Prv | 1 | |
Dup | Can be searched in conjunction with Date (mandatory) Reg, Daily, Type, Grantor, Com, Prv | 1 | |
Prv | Can be searched in conjunction with Date (mandatory) Reg, Daily, Type, Grantor, Com, Dup | 1 | |
More Button | Becomes enabled if the search result brings back more than 100 deeds, the more shows the 100+ deeds | N/A | |
Search button | Initiates the search against the criteria input, one of which MUST be the Deed Date. | N/A | |
New Deed button | Gives access to the Deed Create/Amend Screen to allow a New Deed to be added. | N/A | |
Assign button | Assigns the deed to the highlighted currently open Title D Section or RA. | N/A | |
Amend button | Allows details of the highlighted deed to be amended. See D Section | N/A | |
View button | Allows details of the highlighted deed to be viewed. | N/A | |
Delete button | Deletes the highlighted deed if no titles and no research areas are the owners of the highlighted deed. | N/A | |
Close button | Closes down this search screen | N/A | |
Brief Details Tab | Gives brief details of all the Deeds found on the date searched | N/A | |
Src | Displays either LRS, CDI or both if (mainframe) CDI data exists for that County | N/A | |
Date | Displays the Date | N/A | |
Reg | Displays the Register of any Deeds found | N/A | |
Type | Displays the Type (i.e. Disposition) of any Deeds found | N/A | |
Grantor | Displays the Grantors of any Deeds found | N/A | |
Grantee | Displays the Grantees of any Deeds found | N/A | |
Book/Fiche | Displays the Book/Fiche of any Deeds found | N/A | |
Folio/Frame | Displays the Folio/Frame of any Deeds found | N/A | |
Subjects | Displays the Subjects of any Deeds found | N/A | |
Full Details Tab | Gives full details of all the Deeds found on the date searched | N/A | |
Select tick box | There is one per deed, from which you can select ONLY two, to be merged | N/A | |
Becomes enabled once two, and only two, of the "Select" tick boxes have been ticked. On selecting the Merge button the two deeds selected will be merged into one deed with the appropriate number of burden versions. | N/A | ||
Close button | Closes down this search screen | N/A | |
Result columns specific to Deed search Screen | Src – Deed Source | N/A | |
Deed Amend/View Screen | Accessed via the above Amend/View Button | N/A | |
Warning field | Displays a warning dialogue in red and in capitals regarding the consequences of making amendments to deeds where those deeds are used in other titles and Research Areas | N/A | |
County field | Displays the County – system generated | N/A | |
Reg field | Displays the Register selected by the user via a Drop Down list - not directly editable | N/A | |
Daily No. field | Allows Deeds Daily No. to be added - Directly editable field | 10 | |
Date field | Allows the Deeds Date to be added - Directly editable field | Date | |
Deed in/not in DMS | Red display field | N/A | |
Class | Allows the Class of the Deed to be selected via a Drop Down list (D = Deed and T = Text only i.e. for Feuars/Tenants rights and Letters) | N/A | |
Common | Indicates whether or not the deed is a common deed or not common - via the Drop down/right click picklist | N/A | |
Type | Displays the Deed type code e.g. 11 = Disposition - via the Drop Down list | N/A | |
Mapped Check box | Indicates whether or not the Map button has been used to pass the deed to DMS to be CDIS mapped | N/A | |
Duplicate Check box | Directly editable check box indicating whether or not the Deed has a Duplicate Plan | N/A | |
Preservation Check box | Directly editable check box indicating whether or not the Deed has been registered in the Books of C&S for Preservation | N/A | |
Grantee field | Directly editable field | 35 | |
Grantor field | Directly editable field | 35 | |
Book/Fiche field | Directly editable field | 10 | |
Folio/Frame field | Directly editable field | 5 | |
Subject field | Directly editable field | 60 | |
Deed's Burden Versions used by field | Displays brief details of ALL Research Areas and Title Versions which use the deed in a scrolling list containing the following fields in order: Version, Type, Status, Number, Date and Deed No. | N/A | |
Burden Versions fields | Displays Number of versions for selected Deed | N/A | |
No. | Entry No. | N/A | |
Ident | Displays either an asterisk to indicate there are duplicates or the Burden version Number to which it is identical | N/A | |
Owner field | Indicates who owns the burden version Title or RA | N/A | |
Instruction field | Displays the Legal Instruction input against the version – if any | N/A | |
Element Note field | Displays the Element Note for the highlighted Deed – if any | N/A | |
RA Comment field | Displays the RA Comment for the highlighted Deed – if any | N/A | |
Assigned | Displays a Y against the assigned Version | N/A | |
Text Indicator | Displays a T if actual Burden Text exists | N/A | |
Clone button | Clones the highlighted burden version. | N/A | |
Delete button | Deletes highlighted version in certain circumstances. (See Deed Burden Rules) | N/A | |
Element Note field | Directly editable field - right click Picklist available | 80 | |
Scroll Document | Allows the user to view more details re Element Note | N/A | |
Owner | Indicates who owns the burden version Title or RA | N/A | |
Instruction | Displays the Legal Instruction input against the version | N/A | |
Ra Comment | Displays the RA Comment for the highlighted Deed – if any | N/A | |
Assign Check Box | If more than one version exists indicates which version is assigned to the Title | N/A | |
Text Button | Gives access to the burden Text in Amend or View mode. The ability to amend text depends on whether or not the user owns the version. (or has the special burden amend permission) | N/A | |
Is only enabled if a) there is more than one burden version and b) if one or more of the burden versions is indicated as being identical, this is shown as an asterisk, which means there are higher identical burden version(s) or a number, which relates to a lower identical burden version in the "Ident?" column. | N/A | ||
Map button | Passes the highlighted deed to the DMS (if a Plans user) to be CDIS mapped | N/A | |
OK button | OK's any changes made on this screen and takes the user back to the D Section | N/A | |
Cancel button | Closes this screen without saving any changes that you have made | N/A | |
h8.Word | Once the text button has been clicked, the user is in the word document | Unlimited | |
h8.Toolbar | N/A | ||
Autotext | Gives access to a drop down list of either general Word autotext entries or LRS specific autotext | N/A | |
Refs | Click on this icon to insert typing references – once the Create Typing Reference mask appears, add in the required details | N/A | |
Remove refs | Click on this icon to remove typing references | N/A | |
Create Table | Click on this icon to insert a table with 2 rows and 2 columns | N/A | |
Insert Rows | Click on this icon to insert more rows into an existing table – the icon is only available if the cursor is positioned inside an existing table | N/A | |
Insert Columns | Click on this icon to insert more columns into an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Delete Rows | Click on this icon to delete rows from an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Delete Columns | Click on this icon to delete columns from an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Show/Hide Gridlines | Click on this icon to show or hide gridlines from an existing table | N/A | |
Convert Text to Table | Click on this icon to convert existing text into tabular form | N/A | |
Insert Table | Click on this icon to insert a table of up to 4 rows and 5 columns – run the cursor over the spaces inside the mask to select the number of rows and columns required | N/A | |
L4B | Allows L4B details to be searched for | N/A | |
RA Number | Allows input of the RA Number to be searched for. | 8 in NNNNNCCC format | |
Search button | Initiates the search on the RA Number input | N/A | |
Do not investigate prior to | Displays the appropriate date | N/A | |
Srch Sheet / Srch Date / Section 1 | Displays Search Sheet Number(s) and Search Date(s) and Section 1 details | N/A | |
No./Reg/Dly/ | Displays these details for each deed flagged in the RA to be displayed on the L4B or the highlighted deed. | N/A | |
L4B Note | Displays Note content of the highlighted deed. | N/A | |
Close button | Closes down this search screen | N/A | |
Standover | Allows access to search for a list of cases that the user accessing this search has in Standover. | N/A | |
SEARCH button | Initiates the search. This allows Users to search for (their own) casework sent to Standover from the department and function the user is currently in, and displays a search result by application number. | N/A | |
Application Number | Displays the Application number(s) of cases in Standover | N/A | |
Close button | Closes down this search screen | N/A | |
Common Links | Allows entries in the Common Links index to be searched against. | N/A | |
Surname | Allows input of the Surname to be searched for with options of Similar or Exact | 80 | |
Fiche/Frame | Allows search to be made on Fiche Number or Fiche and Frame. | 10 for Fiche | |
Search button | Initiates the search based on the search criteria input. | N/A | |
Surname | Displays these details of the Names found. | 80 | |
Surname | Displays these details of the highlighted line in the search result dependant on what data has been input for that entry. | 80 | |
Add button | Presents the ADD Common Link Details Screen for new entries to be made. (Contains the fields shown on the lower part of the Search Screen) | N/A | |
Delete button | Deletes the highlighted line in the search result. | N/A | |
Apply button | Applies the changes to the highlighted existing entry or any newly added entry (subject to the user having the appropriate permissions). | N/A | |
Close button | Closes the Common Links Search Screen | N/A | |
WWW Application | Is a url link that allows the Application data that is used by Webpilot to search against. | 10 | |
WWW Land Certificate | Is a url link allows the Title Sheet data that is used by Webpilot to search against. | 10 | |
Register Case | Allows Titles to be manually set as Registered – provided the User has the appropriate security permission | N/A | |
Recall Case | Allows the previous controller of a case that has released it to recall it provided that the case is still in transit and provided that the MIS/EIS report has not been run. | 10 usually NNCCCNNNNN | |
Reset Retained Applications | Presents the Reset Retained Application Screen and displays a list of retained TP/TA applications against the title number chosen. | N/A | |
Reset upon | Allows the user to reset those applications that they highlight to be changed from retained to completed when the parent title application is set as completed. | N/A | |
Clear reset flag button | Clears the reset flag set under reset upon completion | N/A | |
Apply button | Applies the changes made under the two previous options. | N/A | |
Close button | Closes the Reset Retained Search Screen | N/A | |
Case Admin | Gives access to the Case Admin Screen for the selected Current Group- provided the Users has the appropriate permission | N/A | |
Help | Gives access to About and Session Errors. | N/A | |
Columns | Type Arreas/Cases | N/A | |
View Cases button | Gives access to the Case For User Screen for the selected User- provided the Users has the appropriate permission | N/A | |
Help | Gives access to About and Session Errors. | N/A | |
Include Attached | Changes the display so that attached cases are also listed rather than just the master | Tick box | |
Cases currently at location (Lead: ) | Displays the number of cases currently at the selected location subject to whether the "Include Attached" is tick or not | N/A | |
Columns | Priority Priority level | N/A | |
Release button | Releases the highlighted Case | N/A | |
Mvmt button | Shows Current or Last Controller, Next Destination and Physical Location plus the full case movement history under various headings for the highlighted application | N/A | |
Priority + button | Increases the Priority of the highlighted case(s) by 1 | N/A | |
Priority - button | Decreases the Priority of the highlighted case(s) by 1 | N/A | |
Priority = 1 button | Sets Priority of the highlighted case(s) to 1 | N/A | |
Save As button | Saves the details of the highlighted case(s) to a user selected directory in csv format - provided the User has the appropriate permission | N/A | |
Session Log | Displays Details of actions performed and whether successful or not | N/A | |
Close button | Closes the Case Admin screen | N/A | |
Save As button | Saves the details of the highlighted case(s) to a user selected directory in csv format - provided the User has the appropriate permission | N/A | |
Close button | Closes the Case Admin screen | N/A | |
Options | N/A | ||
Display ALL Title Sections | If ticked, automatically opens ALL Title Sections on accessing the Title Workdesk; default is un-ticked | N/A | |
Show OPEN Applications only | If ticked the Application Workdesk only displays OPEN related provisional and confirmed applications, if un-ticked will show ALL related applications irrespective of their status; default is ticked. | N/A | |
Save Check | Check that the data is the same as the reload from the database is still the same as that on the PC – only really used during testing | N/A | |
Window | Can be used to navigate round open Workdesks. If the Case Workdesk is the only workdesk open, then function will not be available. | N/A | |
Help | Gives access via a URL to various on line Manuals, Rot Practice Book and LRS online guide, feedback forms etc as well as About and Session Errors. | N/A | |
MISCELLANEOUS | N/A | ||
Current Group | Once users have signed on to the LRS, this gives access to the Drop down list of Databases, Departments and Functions that a User belongs to, and allows one to be selected. | N/A | |
List current cases check box | Allows users to see the list of cases in their control by ticking this box. In certain workgroups default is "ticked". | N/A | |
Normal | Expected Result | ||
drop down list | Via a drop down pick list gives access to options of Bulk ATLOCATION, Bulk Takeon, Bulk Release, Bulk Ad Hoc and Attaching. | N/A | |
Bulk * | Various options | N/A | |
*Location | Allows bulk swiping of cases to a Shelf | N/A | |
*Takeon | Allows bulk Takeon of cases | N/A | |
*Release | Allows bulk Release of cases | N/A | |
*Ad Hoc | Allows bulk swiping of cases to produce a waybill | N/A | |
*Attaching** | Allows attaching of cases while in transit to (or taken on) at the same Location | N/A | |
**Source applic | Application number of the application to be attached | 10 in NNCCCNNNNN | |
**Target applic | Application number of the application to attach to | 10 in NNCCCNNNNN | |
Application Tab | Displays the Applications that the user has taken on (if any) | N/A | |
Columns | Priority Priority level | N/A | |
Research Area Tab | Displays the RA cases that the user has taken on, (if any) | N/A | |
Columns | RA Research Area Number | N/A | |
None/Dept/Own/Func | Only available on *Takeon, Release and Ad Hoc | N/A | |
Destination | Displays the selected shelf location or the Destination Dept Function dependant on which Bulk* function is selected | N/A | |
Select | Only available on ATLOCATION and Release. Presents the Select Location screen with a cascading list of ALL available shelf locations | N/A | |
Add Note Tick box | Allows an Application N&I note to be added and enables the Stop at Despatch tick box | 510 | |
Type | Drop down/right click picklist of N (Note) or I (Instruction) only available when "Add Note tick box" is ticked | N/A | |
Note | Allows a Note or Stop at Despatch Instruction to be added to the Application N&I tab and automatically sets the "For Dept" field to "Despatch" (Picklist available) | 510 (Note field) | |
Stop at Despatch | All any application to flagged for STOP AT DESPATCH. only available when "Add Note tick box" is ticked | NA | |
Change County on Input | Automatically changes the county when an application with a different county is input from the currently selected Department/Function | N/A | |
Set Category | Tick box and picklist only field. | 2 | |
Update Attached | Allows the category of any attached applications to also be updated | Tick box | |
Applications (0) | Displays the selected or User input application numbers | Unlimited | |
Field below Applications | Displays successes or failures | N/A | |
Subject to which of the two Tabs Application or Research Area has been selected and permissions appropriate to the selected Current Group the following buttons will be available | N/A | ||
Personal Arrears | Displays, if the Refresh button has been selected, the Number of Cases in Transit to the User (if any) this includes Application type. | N/A | |
Refresh Button | Displays the Number of Personal Arrears available to be Take on and Cases available to taken for the selected Current Group (if any) this includes Application type. | N/A | |
View Personal | If there Personal Arrears cases displayed, then those cases can be viewed and Taken on | N/A | |
Help | Gives access to About and Session Errors. | N/A | |
Include Attached | Changes the display so that attached cases are also listed rather than just the master | Tick box | |
Cases available for takeon (Lead) | Displays the number of cases, under various column headings, available to takeon subject to whether the "Include Attached" is tick or not | N/A | |
Take On button | Takes on the highlighted case | N/A | |
Redirect button | Redirects the highlighted case(s) - provided the User has the appropriate permission | N/A | |
Mvmt button | Shows Current or Last Controller, Next Destination and Physical Location plus the full case movement history under various headings for the highlighted application | N/A | |
Save As button | Saves the details of the highlighted case(s) to a user selected directory in csv format - provided the User has the appropriate permission | N/A | |
Refresh button | Refreshes the display | N/A | |
Session Log | Displays Details of actions performed and whether successful or not | N/A | |
Close button | Closes the Personal Arrears screen | N/A | |
Create | Allows the selection of available application types and also the reserving of application numbers and creation of RA's | N/A | |
Open | Allows input of required Application/RA number to be opened, on OK displays Application/RA Workdesk | N/A | |
View | Allows input of required Application/RA number to be viewed, on OK displays Application/RA Workdesk - if the "Go straight to title workdesk (no applic. workdesk)" tick box is ticked then the Title Workdesk is opened directly without the Application Workdesk. | N/A | |
Take On | Allows input of required Application/RA number to be taken on, on OK Adds the Application/RA to the list of available Applications/RA on the Case Work Desk. | N/A | |
Release | Allows cases to be released to a predetermined or user selected location and/or User, and applies configured case movement checks. | N/A | |
Refer | Allows cases to be referred to a User selected location and/or User. | N/A | |
Mvmt | Shows Current or Last Controller, Next Destination and Physical Location plus the full case movement history under various headings for either the highlighted application or user input application number | 10 in NNCCCNNNNN | |
Current/Last Controller | Shows Current or Last Controller dependant in if the application is in transit or not, as well as number of days since the last event, whether or not to application is "IN WORK" and if it is in DMS or not | N/A | |
Next Destination | Displays the Next Destination to which an application has been Released/Referred to | N/A | |
Move Note | Displays any Move Note input against the case | N/A | |
Details button | Displays the Move Note in a pop up window | N/A | |
Physical Location | Displays the Physical Location of an application, which may or may not match the Current or Last Controller location | N/A | |
Show invalid events | Displays any invalid events in the Case movement History | Tick box | |
App Confirm | Sets the application status from P (Provisional) to K (Confirmed), and passes required details to the Finance system if at Intake | N/A | |
Complete | Sets the application status from K (Confirmed) to C (Complete) and passes required details to the Finance system if at Despatch. | N/A | |
N&I | Displays details of Application N&I, Archive and Despatch Instructions and Next Application Notes for the chosen application. Details of the requested application displayed under the heading of "Case Notes". N/A for RA's | Both the Note and the Response fields are 510 each | |
Gives access to a list of printable Reports (such as Application Flysheet or Standard pro forma Agency letters), or RA L4 etc which are formatted locally. | N/A | ||
Close | Gives users the option to close down the LRS Application | N/A | |
APPLICATION WORKDESK | N/A | ||
MENU BAR OPTIONS | |||
File | Expected Result | ||
Gives access to a list of printable Reports (such Application Flysheet or Standard pro forma Agency letters) which will be formatted locally and either sent straight to the printer or manually by the User. | N/A | ||
Apply | Applies any changes made to the Application Workdesk. | N/A | |
Close | Closes the Application Workdesk | N/A | |
Edit | Expected Result | ||
Confirm | Sets the application status from P (Provisional) to K (Confirmed) following a Yes/No prompt. (No = cancel), and passes required details to the Finance system if at Intake | N/A | |
Complete | Sets the application status from K (Confirmed) to C (Complete) and applies configured case movement checks following a Yes/No prompt. (No = cancel), and passes required details to the Finance system if at Despatch | N/A | |
Cancel | Sets the application status from P (Provisional) or K (Confirmed) to X (Cancelled) following a Yes/No prompt. (No = cancel)and passes required details to the Finance system if at Despatch. | N/A | |
Attach | Attaches one application to another of the same Title Number and deletes the attached applications draft Title version, so that both applications share the same title version, via dialogue screens. | N/A | |
Detach | Reverses the process of the "Attach" function with an appropriate prompt. | N/A | |
Amalgamate | Gives access to the "Application Amalgamation" screen and allows input of the Primary Title Number, date which amalgamation /absorption takes effect from amalgamation or absorption options with OK and Cancel buttons. Thereafter user is prompted to select the correct application to amalgamate or absorb into via dialogue screens. | Title Number 10 | |
Tools | Expected Result | ||
Change Title | Allows the Title Number (except FR and TP) and Parent Title Number of the appropriate application types to be changed via dialogue screens and prompts. | 10 | |
Resend to Fas | Resends the appropriate details to Cfacs | N/A | |
Reprint Receipt | Allows the Cfacs Receipt to be reprinted, provided that the Application has been completed (at Despatch) | N/A | |
Window | Can be used to navigate round open Workdesks. If only the Case Work Desk and Application Workdesk are open, the Case Work Desk will be the only option available when one uses this function. | N/A | |
Help | Gives access via a URL to various, About and Session Errors. | N/A | |
FIELDS/CHECK BOXES | N/A | ||
Application field | Displays the system generated Application number – not an amendable field | N/A | |
Type/Status field | Displays the Application type and status – not an amendable field | N/A | |
Title field | Displays the system or User generated Title number – not an amendable field for FR and TP applications | N/A for FR/TP | |
Status field | Displays the Title status – not an amendable field | N/A | |
Parent field | Displays the User generated Parent Title Number in TP and TA application types | N/A | |
IRP Case ID | IRP Case id as passed from BOPS | N/A | |
IRP Batch No. | IRP Batch No. as passed from BOPS | N/A | |
Applic Date field | Displays the application date – a directly editable field if User has the appropriate permission – date only | Date | |
Entry Date field | Directly editable field – date only | Date | |
Prop. type field | Drop down/right click picklist only field – no default | 1 | |
Class – field | Drop down/right click picklist only field – defaults to "0" | 2 | |
Category – field | Drop down/right click picklist only field – defaults to "U" for FR and TP application types and "A" for ALL other application types | 2 | |
District – field | Drop down/right click picklist only field – no default | 2 | |
To be Retained check box | Allows applications to be Retained as Status R applications on Completion - only applicable to TP and TA application types | N/A | |
Auto Next Applic Note check box | Allows Next Application Notes to be generated on Completion of the Application – not applicable for FR, FA, TP and TA application types | N/A | |
To be Attached check box | Allows DW applications to be flagged for attachment by ticking this field – thus taking them out of the turnaround times | N/A | |
Stop at Despatch check box | Allows applications to flagged for Stop at Despatch | N/A | |
Consideration field | Directly editable field – right click Picklist available | 255 | |
Value field | Directly editable field – numeric only. | Allows 13.2 | |
Additional Information field | Directly editable field. | 255 | |
Move Note field | Directly editable field – right click Picklist available. has "Details" button immediately beside it to allow access to a larger input field | 50 | |
RAs (X) field | Displays RAs that the Title falls within as shown on the Title Work Desk and in the D Section – X = number of RAs. | N/A | |
Show hidden fields | Where there is more than one address with matching Street, Town and Postcode it is formatted as 1, 2 and 3 Street, Town and Postcode, ticking this box results in each address being displayed in full in the formatted Subjects field | N/A | |
Subject - field | Expected Result | ||
Subjects concatenated display field | Displays the contents of the Prefix, Addresses and Suffix fields | N/A | |
Details button | Accesses the "subject" fields to allow editing of the Prefix, address and suffix fields | N/A | |
Prefix field | Directly editable field – right click Picklist available – Document button allows the details to be edited in word | unlimited | |
Columns | No Entry No. | N/A | |
Browse button | Gives access to an Address search of the DMS gazetteer with various search options, default being "Number + Postcode", and once a successful result is received, on highlighting the desired address(es) allows the user to copy results into the LRS. | N/A | |
Add button | Adds a blank address line – with a "+ " sign shown against the entry No. Directly editable fields – right click Picklist available for the Link text field. | N/A | |
Address details | N/A | ||
Sub Bld | Directly editable field | 30 | |
Name | Directly editable field | 50 | |
Prop. No. | Directly editable field | 9 numeric | |
Thoroughfare | Directly editable field | 80 | |
Locality | Directly editable field | 35 | |
Town | Directly editable field | 30 | |
Postcode | Directly editable field | 7 | |
Delete button | Deletes the selected Address line | N/A | |
Reset button | Resets any address copied from the browser that has had the Name field amended or added to back to its original content, provided the User is still within this screen | N/A | |
Up/Down Arrows | Repositions the selected address line | N/A | |
Link Text | Directly editable field - Document button allows the details to be edited in a larger window | 1000 | |
Suffix field | Directly editable field – right click Picklist available – Document button allows the details to be edited in Word | unlimited | |
Subject field | Displays Prefix, Addresses, link text and Suffix fields contents, concatenated as required. | N/A | |
Show hidden fields check box | Where there is more than one address with matching Street, Town and Postcode it is formatted as 1, 2 and 3 Street, Town and Postcode, ticking this box results in each address being displayed in full in the formatted Subjects field | N/A | |
Close button | Closes the Address input screen | N/A | |
Deeds | Expected Result | ||
Add button | Adds a blank deed line | N/A | |
Delete button | Deletes the selected deed line | N/A | |
Deeds field | Displays the Entry Number – Not an editable field | N/A | |
Type Drop down/right click picklist | Allows the Deed Type code to be selected from the Drop down/right click picklist. This is also a directly editable field | 3 | |
Agent field | Directly editable field for input of the Agent's FAS number – gets validated against the subsequent inputted UID | 4 | |
St field | Status of the Agent details – that they exist in the Agents' database file | N/A | |
UID field | Directly editable field for input of the FAS UID number – gets validated against the previously inputted Agent's FAS number | 12 in UID format | |
St field | Display field only indicates whether or not the UID is valid "-" = valid "X" = not confirmed as having been sent from Cfacs | N/A | |
Details field | Directly editable field. Enables more information to be added – Picklist available | 100 | |
Cred Code Drop down/right click picklist | Drop down/right click picklist field to enable creditor information to be inserted from the Picklist directly or typed in, but must exist in the picklist. | 5 | |
Conf Fee field | Directly editable field | Money - allows 13 numeric plus decimal point plus two following the decimal point | |
Attachd/Rel (Opn) Apps Tab (0/0) | Displays a list of Open or Open/Closed applications, which are related to the current application. Closed Applications will only show here if the "Show Open applications only" option is unticked on the Case Workdesk under Options | N/A | |
Open button | Opens the application Workdesk of an application highlighted in the Attachd/Rel (Opn) Apps () Tab in amend mode if the User can open that application. | N/A | |
View button | Views the application Workdesk of an application highlighted in the Attachd/Rel (Opn) Apps () Tab | N/A | |
Locn button | Shows Current or Last Controller, Next Destination and Physical Location plus the full case movement history under various headings of an application highlighted in the Attachd/Rel (Opn) Apps () Tab | N/A | |
Titles | Displays the title number and title status relative to the current application | N/A | |
Amend / View button | From an open application, on hitting this button allows access to the Title Workdesk in amend mode - From an application being viewed, on hitting this button allows access to the Title Workdesk in view mode | N/A | |
Applcnts/ Grntrs () Tab | N/A | ||
Details button | Gives access to the Applicants Screen. This screen displays the address and associated names with "Add" and "Delete" buttons that allow the appropriate input and amendment of address(s) and name(s). Pre link and link text fields – right click picklist available | N/A | |
Name add | Gives access to a number of directly editable fields. | Prelink = 255 | |
Name delete | Deletes the highlighted name | N/A | |
Name Up/Down arrows | Repositions the selected name. | N/A | |
Address add | Gives access to a number of directly editable fields | Sub bld = 30 | |
Address delete | Deletes the highlighted address | N/A | |
Address Up/Down arrows | Repositions the selected address. | N/A | |
Description field | A non-editable display field showing the details of names and addresses, which have been added under the "Items" heading via a scroll bar if required. | N/A | |
Refresh button | If the auto-refresh check box is un-checked then this button becomes enabled and the addition of Names and/or Addresses will not refresh the Description field, this button needs to be pressed if a refresh is required or the auto-refresh check box should be checked | N/A | |
Auto-refresh check box | If un-checked then the Refresh button becomes enabled and the addition of Names and/or Addresses will not refresh the Description field, the refresh button needs to be pressed if a refresh is required or the auto-refresh check box should be checked. (on by default) | N/A | |
Close | Closes this screen | N/A | |
Details button | Gives access to the Granters Screen. This screen displays the address and associated names with "Add" and "Delete" buttons that allow the appropriate input and amendment of address(s) and name(s). Pre link and link text fields – right click picklist available. Description display field and Close button | N/A | |
Name add | Gives access to a number of directly editable fields. | Prelink = 255 | |
Name delete | Deletes the highlighted name | N/A | |
Name Up/Down arrows | Repositions the selected name. | N/A | |
Address add | Gives access to a number of directly editable fields | Sub bld = 30 | |
Address delete | Deletes the highlighted address | N/A | |
Address Up/Down arrows | Re-positions the selected address. | N/A | |
Description field | A non-editable display field showing the details of names and addresses, which have been added under the "Items" heading via a scroll bar if required. | N/A | |
Refresh button | If the auto-refresh check box is un-checked then this button becomes enabled and the addition of Names and/or Addresses will not refresh the Description field, this button needs to be pressed if a refresh is required or the auto-refresh check box should be checked | N/A | |
Auto-refresh check box | If un-checked then the Refresh button becomes enabled and the addition of Names and/or Addresses will not refresh the Description field, the refresh button needs to be pressed if a refresh is required or the auto-refresh check box should be checked. (on by default) | N/A | |
Close | Closes this screen | N/A | |
Applic N & I () Tab | N/A | ||
Date, Department, Function and User Details | Displays the Date on which the N/I were/was created, Department and Function under which it was created and the User who created it | N/A | |
N or I Drop down/right click picklist | Allows the entry to be either flagged as a Note (N) or as an Instruction (I) Note generated automatically will show as (A) | 1 alpha | |
For field | Allows Notes or Instructions to be directed to another Department and Function or to All | N/A | |
Add button | Allows Notes or Instructions to be created, which can be directed to any specific Department and/or Function or to all | N/A | |
Note field | Directly editable - Picklist available | 510 | |
Delete button | Deletes the highlighted note – provided the User also created the Note or Instruction | N/A | |
Ack'ledge button | Allows Notes/Instructions to be Acknowledge/responded to. Via a popup Editable window | N/A | |
Response field | Directly editable | 510 | |
Archive Inst () Tab | N/A | ||
Type, Date, Department, Function and User Details | Displays the Type (usually N), Date on which they were created, Department and Function under which they were created and the User who created they | N/A | |
Add button | Allows access to Archive Instructions. | 510 | |
Delete button | Deletes the highlighted note – provided the User also created the Note or Instruction | N/A | |
Despatch Inst () Tab | N/A | ||
Type, Date, Department, Function and User Details | Displays the Type (usually N), Date on which they were created, Department and Function under which they were created and the User who created they | N/A | |
Add button | Allows access to the Despatch Instructions | 510 | |
Delete button | Deletes the highlighted note – provided the User also created the Note or Instruction | N/A | |
Movements () Tab | Shows Current or Last Controller, Next Destination and Physical Location plus the full case movement history under various headings | N/A | |
Current/Last Controller | Shows Current or Last Controller dependant in if the application is in transit or not, as well as number of days since the last event, whether or not to application is "IN WORK" and if it is in DMS or not | N/A | |
Next Destination | Displays the Next Destination to which an application has been Released/Referred to | N/A | |
Physical Location | Displays the Physical Location of an application, which may or may not match the Current or Last Controller location | N/A | |
Show invalid events | Displays any invalid events in the Case movement History | Tick box | |
BUTTONS | N/A | ||
Release | Allows cases to be released to another predetermined or User selected location and/or User, and applies configured case movement checks. | N/A | |
Refer | Allows cases to be referred to another User selected location and/or User. | N/A | |
App Confirm | Sets the application status from P (Provisional) to K (Confirmed) following a Yes/No prompt. (No = cancel), and passes required details to the Finance system if at Intake. | N/A | |
Complete | Sets the application status from K (Confirmed) to C (Complete) and applies configured case movement checks following a Yes/No prompt. (No = cancel), and passes required details to the Finance system if at Despatch | N/A | |
Cancel | Sets the application status from P (Provisional) or K (Confirmed) to X (Cancelled) following a Yes/No prompt. (No = cancel), and passes required details to the Finance system if at Despatch. | N/A | |
Attach | Attaches one application to another of the same Title Number and deletes the attached applications draft Title version, (status changes to D-) so that both applications share the same title version, via dialogue screens. | N/A | |
Detach | Reverses the process of the "Attach" function with an appropriate prompt. (does not re-associate the application with its original D- title version but creates a new DF title version). | N/A | |
Amalg | Gives access to the "Application Amalgamation" screen and allows input of the Primary Title Number, date which amalgamation/absorption takes effect from (which is required), amalgamation or absorption options with OK and Cancel buttons. Thereafter user is prompted to select the correct application to amalgamate or absorb into via dialogue screens. | 10 for the Title Number and a date format for the Date | |
Gives access to a list of printable Reports (such as Application Flysheet or Standard pro forma Agency letters) which can be formatted locally. | N/A | ||
Apply | Applies any changes made to the Application Workdesk. | N/A | |
Close | Closes the Application Workdesk | N/A | |
N/A | |||
TITLE WORKDESK | N/A | ||
MENU BAR OPTIONS | N/A | ||
File | Expected Result | ||
Apply | Applies any changes made to the Title Workdesk and Title Sections. | N/A | |
Gives access to a list of printable Reports (such as Land and Charge Certificates), that are formatted locally. | N/A | ||
Close | Closes the Title Workdesk | ||
Edit | Expected Result | ||
A | Gives access to the A Section | N/A | |
B | Gives access to the B Section | N/A | |
C | Gives access to the C Section | N/A | |
D | Gives access to the D Section | N/A | |
All | Opens ALL the Sections | N/A | |
Confirm | Sets the Title status as Confirmed once applied Move Checks have been OK'd | N/A | |
Unconfirm | Sets the Title status back to Confirmed. This will only be visible once a Title is Confirmed. | N/A | |
Close/Cancel | Gives access to the Title Close/Cancel screen and allows the user to select either Close or Cancel options, and input Date of Closure (or Cancellation) and Title for Continuation of Registration if appropriate, with OK and Cancel options. User is then presented with further dialogue screens with prompts to ensure that Users carry out the correct action. | N/A | |
Import | Gives access to the Import into title Screen with various options to select from with OK and Cancel options. | N/A | |
Model Title | Creates a model of a Transfer of Part Title for common import. | N/A | |
Window | Can be used to navigate round open Workdesks. If only the Case Work Desk, the Application Workdesk and the Title Workdesk are open, the Case Work Desk and the Application Workdesk will be the only options available when one uses this function. | N/A | |
Help | Gives access via a URL to various online Manuals, etc as well as About and Session Errors. | N/A | |
FIELDS | N/A | ||
Title | Displays the Title number – not an amendable field. | N/A | |
Title status | Displays the current status of the title e.g. unconfirmed (DFu) or confirmed (DFc). | N/A | |
Search Sheet | Directly editable field. | 30 | |
Reports | Directly editable field. | 120 | |
Confirmed | Displays the Date on which the Title was confirmed | N/A | |
RAs () | Displays the Research Areas that affect the Title. | N/A | |
PI result | Displays the result of Provisional Ident | N/A | |
LC Despatch Drop down/right click picklist | Displays the LC Despatch type as submitted via Artl - either P = Paper, E = Electronic or N = Not Required | N/A | |
Title N&I () Tab | N/A | ||
Legal (Title Note) only radio button | If selected only those Notes or Instructions flagged as TITLENOTE will be displayed | N/A | |
Plan (Plan Note) only radio button | If selected only those Notes or Instructions flagged as PLANNOTE will be displayed | N/A | |
Both radio button | If selected both Types will be displayed. (default) | N/A | |
Type | Allows notes to be flagged as either Plannote or Titlenote | N/A | |
Date, Department, Function and User Details | Displays the Date on which they were created, Department and Function under which they were created and the User who created them | N/A | |
N or I Drop down/right click picklist | Allows the entry to be either flagged as a Note (N) or as an Instruction (I) Note generated automatically will show as (A) | 1 alpha | |
For field | Allows Notes or Instructions to be directed to another Department and Function or to All | N/A | |
Add button | Allows Notes or Instructions to be created that can be directed to any specific Department and/or Function or to all. | N/A | |
Note field | Directly editable - Picklist available | 510 | |
Delete button | Deletes the highlighted note – provided the User also created the Note or Instruction | N/A | |
Ack'ledge button | Allows Notes/Instructions to be Acknowledge/responded to. Via a popup Editable window | N/A | |
Response field | Directly editable | 510 | |
Delete button | Deletes the highlighted Note/Instruction – provided the User also created the Note or Instruction | N/A | |
Next Applic Notes (Internal , Public ) Tab | N/A | ||
Add button | Allows Next Application Notes to be created and to be directly amended. Up and down buttons allow the order to be changed to suit. . A right hand picklist is available. Check boxes are available to mark the notes as persistent and/or public –defaulting to persistent and non-public. | 1000 | |
Delete button | Deletes the highlighted note. This can be done by any User | N/A | |
Up/Down arrows | Enables the order of the notes to be moved up or down as required | N/A | |
Persistent tick box | Allows notes to be flagged as persistent so that each new application created has the note(s) added to its Applic N&I with a warning prompt when being created | N/A | |
Public tick box | If tick the note will be visible on Registers Direct | N/A | |
Date Amended | Displays the Date the Note was created or amended on | N/A | |
Parent Titles () Tab | Displays details of the Parent Titles affecting TP and TA Titles. | N/A | |
Applications on Title () Tab | Displays details of Applications against the title number, which the user has selected from the Application Workdesk by Application Number, Type and Status. | N/A | |
Buttons | N/A | ||
Applic | If the Title Workdesk has been opened directly from the Case Workdesk this button will open the Application Workdesk | N/A | |
A | Gives access to the A Section | N/A | |
B | Gives access to the B Section | N/A | |
C | Gives access to the C Section | N/A | |
D | Gives access to the D Section | N/A | |
All | Gives access to all the Title Sections | N/A | |
Import | Gives access to the Import into title Screen with various options to select from with OK and Cancel options. | N/A | |
The following relates to the screen only available when users import a Research Area into the D Section. | N/A | ||
Selects Burdens | This screen is split into two parts. | N/A | |
Header Line | Displays the Research Area's Number that has been imported | N/A | |
BUTTONS/FIELDS | N/A | ||
Top and Bottom parts of the Screen have to following corresponding Columns | Reg, Daily, Date, Type, Version, Inst (gives full text instruction not the numeric value), Elem Note and Ra comment | N/A | |
Top part of Screen | |||
View Text | Opens Word displays the burden text of the highlighted deed as Read Only | N/A | |
Elem Note | Allows user to view the Element Note for the highlighted deed | N/A | |
Ra comment | Allows user to view the Ra Comment for the highlighted deed | N/A | |
Add | Allows the user to add the highlighted deed to the bottom screen for inclusion in the D Section | N/A | |
Bottom part of Screen | |||
Remove | Allows the user to remove the highlighted deed from the bottom screen. | N/A | |
OK | Imports the selected deeds into the D section and takes the user back to the Title Workdesk | N/A | |
Cancel | Closes the "Select Burdens" dialog screen without saving any changes that you have made and takes the user back to the "Title Workdesk" screen. | N/A | |
Confirm | Sets the Title status to DF c once configured Operation Checks have been OK'd | N/A | |
Unconfirm | Sets the Title status back to DF u. | N/A | |
Gives access to a list of printable Reports (such as Land and Charge Certificates), which are formatted locally. | N/A | ||
View Version | Displays the full Land Certificate in the Wider Access format of the highlighted application | N/A | |
Apply | Applies any changes made to the Title Workdesk and Title Sections. | N/A | |
Close | Closes the Title Workdesk (will also close any open Title sections workdesk.) | N/A | |
TITLE A SECTION | N/A | ||
MENU BAR OPTIONS | N/A | ||
File | Expected Result | ||
Main | Gives access to the Title Workdesk | N/A | |
B | Gives access to the B Section | N/A | |
C | Gives access to the C Section | N/A | |
D | Gives access to the D Section | N/A | |
Close | Closes the A Section | N/A | |
Window | Can be used to navigate round open Workdesks. Provided more than one workdesk is open | N/A | |
Help | Gives access via a URL to various online Manuals, etc as well as About and Session Errors. | N/A | |
FIELDS | N/A | ||
Title | Displays the Title number – not an amendable field | N/A | |
Title status | Displays the current status of the title e.g. unconfirmed (DFu) or confirmed (DFc) etc | N/A | |
Interest | Directly editable field – right click Picklist available | 65 | |
Map Ref | Directly editable field | 50 | |
UPRN | Stands for Unique Parcel Reference Number – display field only | N/A | |
Hectare | Directly editable field – numeric entries only including one decimal point should be added here. | 15.1 numeric | |
First Reg. | Directly editable date field | Date | |
TS Update | Directly editable date field | Date | |
LC Update | Directly editable date field | Date | |
Subjects field | Displays the contents of the Prefix, Addresses and Suffix fields concatenated and gives a count of the number of addresses in the Title. | N/A | |
Show hidden fields check box | Where there is more than one address with matching Street, Town and Postcode it is formatted as 1, 2 and 3 Street, Town and Postcode, ticking this box results in each address being displayed in full in the formatted Subjects field | N/A | |
Details button | Accesses the "Subjects" field to allow details to be input or amended. | N/A | |
Prefix – field | Directly editable field – right click Picklist available | N/A | |
Columns | No Entry No. | N/A | |
Browse button | Gives access to an Address search of the DMS gazetteer with various search options, default being "Number + Postcode", and once a successful result is received, on highlighting the desired address(es) allows the user to copy results into the LRS. | N/A | |
Add button | Adds a blank address line – with a "+ " sign shown against the entry No. Directly editable fields – right click Picklist available for the Link text field. | N/A | |
Address details | N/A | ||
Sub Bld | Directly editable field | 30 | |
Name | Directly editable field | 50 | |
Prop. No. | Directly editable field | 9 numeric | |
Thoroughfare | Directly editable field | 80 | |
Locality | Directly editable field | 35 | |
Town | Directly editable field | 30 | |
Postcode | Directly editable field | 7 | |
Delete button | Deletes the selected Address line | N/A | |
Reset button | Resets any address copied from the browser that has had searchable fields amended or added to back to its original content, provided the User is still within this screen | N/A | |
Up/Down Arrows | Repositions the selected address line | N/A | |
Link Text | Directly editable field - Document button allows the details to be edited in a larger window | 1000 | |
Suffix field | Directly editable field – right click Picklist available – Document button allows the details to be edited in word | unlimited | |
Subjects field | Displays the contents of the Prefix, Addresses and Suffix fields concatenated. | N/A | |
Show hidden fields check box | Where there is more than one address with matching Street, Town and Postcode it is formatted as 1, 2 and 3 Street Town Postcode, checking this box results in each address being displayed in full in the formatted Subjects field. If Typing references exist TR will be displayed to the right of this field. | N/A | |
Close | Closes the Address input screen | N/A | |
A Section Notes () Tab | N/A | ||
Add button | Adds a blank Note – Directly editable field – right click picklist available | 510 | |
Delete button | Deletes the selected note | N/A | |
Up/Down Arrows | Repositions the selected note | N/A | |
Boundary Note () Tab | N/A | ||
Header line | Contains two directly editable fields – right click picklist available in both fields | 255 for both | |
Add button | Adds a blank Note – gives access to three directly editable fields – right click Picklists available in each of the "Boundaries" and "Line Items" fields | 05 for field 1 | |
Delete button | Deletes the selected note line | N/A | |
Up/Down Arrows | Repositions the selected note | N/A | |
Schedules () Tab | List the Schedules (if any) displaying Type, No., Header Text and number of Entries (per Schedule) | N/A | |
Type | Displays the Type of Schedule(s) | N/A | |
No | Displays the Schedules number | N/A | |
Header Text | Displays User input text | N/A | |
Entries | Displays the number of entries for each schedule | N/A | |
Add button | Adds a schedule entry and gives immediate access to the Title A Section SCHEDULE Entries Screen | N/A | |
Delete button | Allows the selected Schedule and all its entries to be deleted after a warning prompt | N/A | |
Up/Down Arrows | Repositions the selected Schedule line | N/A | |
Amend button | Gives access to amend the selected existing Schedule(s) | N/A | |
Title A Section SCHEDULES Entries Screen | |||
Title field | Displays the Title number – not an amendable field | N/A | |
Schedule Type field | Gives access to a list of available schedules types via a drop down pick list | 1 | |
Header Text | Allows input of Header Text if required. If none input LC will show default headers. Picklist available | 255 | |
Columns | No Entry No. | N/A | |
Add button | Allows entries/additional entries to be added to the Schedule via a number of fields. Please refer to the Legal Manual(s) for details of which fields should be filled in for each Schedule Type. | N/A | |
Short Partc. Type | Drop down/right click picklist only available if Schedule Type is P | 1 | |
Plan No | Directly editable field | 42 | |
Plot No | Directly editable field | 10 | |
Subjects | Directly editable field | 1000 | |
Tenant/Feuar | Directly editable field | 255 | |
Deed Type | Drop down/right click picklist | 3 | |
Reg Date | Directly editable Date field | Date | |
Register | Drop down/right click picklist | 3 | |
GA/Term | Directly editable field | 80 | |
Feuduty/Rent | Directly editable field | 80 | |
Note | Directly editable field – right click picklist available | 255 | |
Append button | Allows lines/additional lines to be added to the Schedule as appendages to an existing entry | N/A | |
Delete button | Deletes the highlighted entry after a warning prompt | N/A | |
Merge/Split button | Merge and Split Function -. Allows separate entries to be appended to an existing entry. Alternatively, allows the individual lines of an entry to be split into a new entry | N/A | |
Renumber button | Allows entries entered in the wrong chronological order to be renumbered into the correct chronological order. | N/A | |
Import (File) button | Allows the import of schedules entries from a tab delimited .txt file, via a Select file prompt (allows users to access the directory on which the file is stored) and an import screen, that allows individual or multi selection of entries for import or via a "Select All" button, with import and close buttons. | N/A | |
Import (Pending) button | If the current Title is a Parent Title, gives access to and allows import from the Pending Schedule List | N/A | |
View Pending button | If the current Title is a Parent Title, gives access to and allows users to view the Pending Schedule List | N/A | |
Up/Down arrows | Up – allows the highlighted entry/line to be moved up | N/A | |
Ok button | Closes this screen and returns you to the A section and retains the data input | N/A | |
Cancel button | Closes this screen and returns you to the A section and does not retain any data input | N/A | |
Parent Schedules () Tab | N/A | ||
Columns | No Entry No | ||
Add button | If application type is TP/TA gives access to the Parent Title's pending Schedule (Basically provides the same functionality as per Schedule Tab, with one major difference. There is an apply button within the screen.) | N/A | |
Amend button | If application type is TP/TA gives access to the Parent Title's pending Schedule and allows amendments to Schedule type and entry for the current TP/TA title. (Basically provides the same functionality as per Schedule Tab, with one major difference. There is an apply button within the screen.) | N/A | |
Delete Button | Allows the highlighted schedule to be deleted, after a warning prompt | N/A | |
Certs Flysheet Tab | Directly editable field that allows input of details which will appear in the Land and Charge Certificates Flysheet instead of A Section Postal Address. | 255 | |
BUTTONS | N/A | ||
Main | Gives access to the Title Workdesk | N/A | |
B | Gives access to the B Section | N/A | |
C | Gives access to the C Section | N/A | |
D | Gives access to the D Section | N/A | |
Close | Closes the A section | N/A | |
N/A | |||
TITLE B SECTION | N/A | ||
MENU BAR OPTIONS | N/A | ||
File | Expected Result | ||
Main | Gives access to the Title Work Desk | N/A | |
A | Gives access to the A Section | N/A | |
C | Gives access to the C Section | N/A | |
D | Gives access to the D Section | N/A | |
Close | Closes the B Section | N/A | |
Window | Can be used to navigate round open Workdesks. If only the Case Work Desk, the Application Workdesk, the Title Workdesk and the B section are open, the Case Work Desk, the Application Workdesk and the Title Workdesk will be the only options available when one uses this function. | N/A | |
Help | Gives access via a URL to various online Manuals, etc as well as About and Session Errors. | N/A | |
FIELDS | N/A | ||
Title | Displays the system generated or user selected Title number – not an amendable field | N/A | |
Title status | Displays the current status of the title e.g. unconfirmed (DFu) or confirmed (DFc) | N/A | |
Entries | Displays a count of the number of entries | N/A | |
Proprietors | Displays the proprietor details relating to number of proprietors per entry, any entry made in the "Extra description" field, details pertaining to Date of Registration, Notes, Consideration and Entry Date, together also with the ability to amend the "As Entry NUMBER" and "CC Reqd" and also allows access to the input screens below via the "Details" button | N/A | |
BUTTONS/FIELDS | N/A | ||
Entry Add button | Adds an Entry and gives access to that entry via the "Details" Button | N/A | |
Entry Delete button | Deletes highlighted entry | N/A | |
Up/Down arrows | Re-positions the selected entry. | N/A | |
Extra Descr | Allows for extra details to be added to each entry | 1000 | |
As Entry | Allows an entry to contain the same details as an existing entry via a Picklist of existing entries (if any) | N/A | |
Use in CC Tick box | Tick box – allows the entry to be flagged for use in the Charge Certificate "Registered Proprietors" field or not – ticked by default | N/A | |
Details button | Gives access to the Proprietors Screen. This screen displays the address and associated names with "Add" and "Delete" buttons that allow the appropriate input and amendment of address(s) and name(s). Pre link, Prefix and link text fields – right click picklists available | Names | |
Name add | Gives access to a number of directly editable fields. | N/A | |
Name delete | Deletes the highlighted name | N/A | |
Name Up/Down arrows | Re-positions the selected name. | N/A | |
Address add | Gives access to a number of directly editable fields | N/A | |
Address delete | Deletes the highlighted address | N/A | |
Address Up/Down arrows | Re-positions the selected address. | N/A | |
Refresh button | If the adjacent auto-refresh check box is un-checked then this button becomes enabled and the addition of Names and/or Addresses will not refresh the Description field, this button needs to be pressed if a refresh is required or the auto-refresh check box should be checked | N/A | |
Auto-refresh check box | If un-checked then the adjacent Refresh button becomes enabled and the addition of Names and/or Addresses will not refresh the Description field, the refresh button needs to be pressed if a refresh is required or the auto-refresh check box should be checked. (on be default) | 1 | |
Description field | A non-editable display field showing the details of names and addresses, which have been added under the "Items" heading via a scroll bar if required. | N/A | |
Close | Closes this screen | N/A | |
Reg. Det. Add button | Adds a blank line to the selected entry to allow input of "Date of Registration", "Notes", "Consideration" and Entry Date, with Picklists available via a click of the right mouse button for Notes and Consideration fields | Date Reg = Date | |
Reg. Det. Delete button | Deletes the selected line of the selected entry | N/A | |
Reg. Det. Up/Down arrows | Re-positions the selected registration details within the selected entry. | N/A | |
Notes Add button | Adds a blank Note line, which is directly editable (Picklist available) | 255 | |
Notes Delete button | Deletes the selected Note | N/A | |
Notes Up/Down arrows | Re-positions the selected note. | N/A | |
BUTTONS | N/A | ||
Main | Gives access to the Title Workdesk | N/A | |
A | Gives access to the A Section | N/A | |
C | Gives access to the C Section | N/A | |
D | Gives access to the D Section | N/A | |
ROI | Gives access to the Register of Inhibitions for Title Entry Screen with the ability to send names and addresses and Minute numbers to the CAJR system | N/A | |
Field adjacent to Title Number | Allows the in put of a Suffix letter for subsequent searches, against the same Title Number | 3 | |
Add button | Adds an blank entry, providing fields for the input of names and addresses | Names | |
Delete button | Deletes highlighted entry | N/A | |
Import button | opens the "name import" window allowing the user to select names to be searched against | N/A | |
Send button | Sends the initial search | N/A | |
Start Date field | An editable field which shows a default date of five years and a day back from the Application date | Date | |
End date field | An editable field which shows a default date of the date of Application date | Date | |
Name Status field | A field providing a Drop down/right click picklist that allows the status required to be selected. The default is "C" (Current) | 1 | |
Items Fields | 30 directly and amendable editable fields which allow the input of disclosure numbers | 7 numeric per field | |
Minute Status | A field providing a Drop down/right click picklist that allows the status required to be selected. No default | 1 | |
Send button | Sends details requesting R.O.I. disclosures | N/A | |
Apply button | Applies the changes made within the R.O.I. window | N/A | |
(ROI) Close button | Closes the R.O.I. window. | N/A | |
Close button | Closes the B Section Screen. | N/A | |
N/A | |||
TITLE C SECTION | N/A | ||
MENU BAR OPTIONS | N/A | ||
File | N/A | ||
Main | Gives access to the Title Work Desk | N/A | |
A | Gives access to the A Section | N/A | |
B | Gives access to the B Section | N/A | |
D | Gives access to the D Section | N/A | |
Close | Closes the C Section | N/A | |
Window | Can be used to navigate round open Workdesks only. | N/A | |
Help | Gives access via a URL to various online Manuals, etc as well as About and Session Errors. | N/A | |
BUTTONS/FIELDS | N/A | ||
Title field | Displays the Title number | N/A | |
Title status field | Displays the current status of the title e.g. unconfirmed (DFu) or confirmed (DFc) | N/A | |
Entries field | Displays the number of C Section entries | N/A | |
Specification | Displays details of each entry | N/A | |
ARTL Security ID | Displays the ARTL Security ID supplied by ARTL non editable filed | N/A | |
Reg Date | Displays the Registration Date (if any) of each entry | N/A | |
CC Despatch Drop down/right click picklist | Displays the CC Despatch type as submitted via Artl/Scan Create - either P = Paper, E = Electronic or N = Not Required | N/A | |
CC Schedules | Displays the entry number of the entries used in the Schedule of Pari Passu Charges | N/A | |
Entry Add button | Adds a blank entry and gives access to that entry via the "Details" Button. See Details Button below | N/A | |
Entry Delete button | Deletes highlighted entry | N/A | |
Up/Down arrows | Repositions the selected entry. | N/A | |
CC Schedule Add button | Gives access to CC Schedule entry selection screen to allow an existing entry to be selected for inclusion in the Schedule of Prior or Pari Passu Charges. | N/A | |
CC Schedule Delete button | Deletes the CC Schedule Entry against the highlighted C Section Entry | N/A | |
Notes Add button | Adds a blank Note field for the entry highlighted, which is directly editable (Picklist available) | 255 | |
Notes type drop down list | Enables users to select the required note type of CC, LC or both | 2 | |
Notes Delete button | Deletes the selected Note for the entry highlighted | N/A | |
Up/Down arrows | Repositions the selected note. | N/A | |
h8.Details button | Gives access to the entry details screen | N/A | |
Reg. Date field | Allows access to insert the reg date of the entry – directly editable field | Date | |
Style | Allows access to select the appropriate style for the entry | N/A | |
Charge Value - field | Allows direct input as appropriate | 16 prior to decimal point 2 after decimal point | |
Charge Date – field | Allows direct input as appropriate | Date | |
Charge Years – field | Allows direct input as appropriate | 5 | |
Import – button | Allows access to screen to import B Section Proprietors as debtors - and allows access to Prelink, Prefix, Forename, Surname, Link text and source directly amendable fields – picklists available for prelink, prefix, and link text fields | Prelink = 255 | |
Add button | Adds a blank line and allows access to Prelink, Prefix, Forename, Surname, Link text and source directly amendable fields – picklists available for prelink, prefix and link text fields | Prelink = 255 | |
Delete button | Deletes the highlighted line | N/A | |
Up/Down arrows | Repositions the highlighted line | N/A | |
Debtor suffix field | Allows a suffix to be inserted – a pick list is available | 1000 | |
Creditor field | Allows access to insert appropriate creditor | N/A | |
Type Drop down/right click picklist | Allows a creditor type of L for "List" or U for "User" to be selected | 1 | |
Fixed drop down/right click pick list | Allows access to a list of creditors – only available when creditor type L is selected – also a directly editable field | If Type = L = 5 | |
Other field | Directly editable field – only available when creditor type U is selected | Provided U is selected in the Type field = 1000 | |
Additional field | Allows extra information to be added – a picklist is available | 1000 | |
Specification field | Displays details of the entry added | N/A | |
Close | Closes the Details screen for that Entry | N/A | |
Notes field | Displays the number of notes per entry. | N/A | |
Main button | Gives access to the Title Workdesk | N/A | |
A button | Gives access to the A Section | N/A | |
B button | Gives access to the B Section | N/A | |
D button | Gives access to the D Section | N/A | |
Close button | Closes the C Section Screen. | N/A | |
TITLE D SECTION | N/A | ||
MENU BAR OPTIONS | N/A | ||
File | Expected Result | ||
Main | Gives access to the Title Work Desk | N/A | |
A | Gives access to the A Section | N/A | |
B | Gives access to the B Section | N/A | |
C | Gives access to the C Section | N/A | |
Close | Closes the D Section | N/A | |
Window | Can be used to navigate round open Workdesks Only. | N/A | |
Help | Gives access via a URL to various online Manuals, etc as well as About and Session Errors. | N/A | |
BUTTONS/FIELDS | N/A | ||
Title | Displays the Title number | N/A | |
Title Status | Displays the current status of the title e.g. unconfirmed (DFu) or confirmed (DFc) | N/A | |
RAs () field | Displays the number of Research Areas added or imported | N/A | |
RA no field | Displays the Research Area's Number that has been added or imported | N/A | |
Nt field | Indicates if a RA General Note exists. | N/A | |
Search Sheet field | Displays the relevant Search Sheet Number of any added or imported RA.'s | N/A | |
Do Not Investigate Prior To field | Displays the date up to which the whole subjects within the added or imported RA have been dealt with. | N/A | |
No. of Burden Deeds field | Displays the number of burden deeds in any added or imported RA | N/A | |
Add button | Opens the "Research Area Find" window allowing the addition of a RA to the "D" Section. Does not result in that RA's deeds being imported, merely adds the headline details | N/A | |
Delete button | Displays the "Delete Title Ra Num" confirmation window with Yes and No buttons | N/A | |
View button | Displays the RA. Workdesk of the highlighted RA. | N/A | |
Entries field | Displays the number of assigned/imported burdens deeds. | N/A | |
Add button | Allows the user to access the "Add Deed" window | N/A | |
Amend button | Opens the Deed/Create amend window for the highlighted deed | N/A | |
Delete button | Deletes the highlighted deed from the "D" Section only via Confirmation screen with Yes and No Buttons | N/A | |
Delete All button | Deletes all deeds appearing in the entries field from the "D" Section only via Confirmation screen with Yes and No Buttons. | N/A | |
Remove button | Removes the highlighted deed from the "D" Section and completely removes it from the LRS via Confirmation screen with Yes and No Buttons, provided it is not used in other RA's/Titles | N/A | |
View Text | Opens the highlighted deed's text document in "read only" mode | N/A | |
Grantee field | Displays the Grantee details of the highlighted deed | N/A | |
Granter field | Displays the Granter details of the highlighted deed | N/A | |
Subject field | Displays the Subject details of the highlighted deed | N/A | |
Text indicator | Displays either No or T | N/A | |
Instruction field | A non editable field which allows the Legal Instruction to be added if any – a Drop down/right click picklist is available | N/A | |
Comment field | A directly editable field for the insertion of Title Comments. A right click Picklist is available | 80 | |
Element Note field | A field which displays the Element Note | N/A | |
Scroll box button | Opens up the element note in a larger window | N/A | |
RA Comment field | A field which displays the RA Comment if any. | N/A | |
Scroll box button | Opens up the RA comment in a larger window | N/A | |
Main button | Gives access to the Title Workdesk | N/A | |
A button | Gives access to the A Section | N/A | |
B button | Gives access to the B Section | N/A | |
C button | Gives access to the C Section | N/A | |
Close button | Closes the D Section Screen. | N/A | |
Deed Amend/View Screen | Accessed via the above Add (Add Deed window)/Amend/View Button | N/A | |
Warning field | Displays a warning dialogue in red and in capitals regarding the consequences of making amendments to deeds where those deeds are used in other titles and Research Areas | N/A | |
County field | Displays the County – system generated | N/A | |
Reg field | Displays the Register selected by the user via a Drop Down/right click picklist - not directly editable | 3 | |
Daily No. field | Allows Deeds Daily No. to be added - Directly editable field | 10 | |
Date field | Allows the Deeds Date to be added - Directly editable field | Date | |
Deed in/not in DMS | Red display field indication whether or not the Deed has been passed to DMS | N/A | |
Class | Allows the Class of the Deed to be selected via a Drop Down list - D = Deed and T = Text (T is only i.e. for Feuars/Tenants rights and Letters) | 1 | |
Common | Indicates whether or not the deed is a common deed or not common - via the Drop down/right click picklist | 1 | |
Type | Displays the Deed type code e.g. 11 = Disposition - via the Drop Down list | 1 | |
Mapped | Indicates whether or not the Map button has been used to pass the deed to DMS to be CDIS mapped | 1 | |
Duplicate | Directly editable check box indicating whether or not the Deed has a Duplicate Plan | 1 | |
Preservation | Directly editable check box indicating whether or not the Deed has been registered in the Books of C&S for Preservation | 1 | |
Grantee field | Directly editable field | 35 | |
Grantor field | Directly editable field | 35 | |
Book/Fiche field | Directly editable field | 10 | |
Folio/Frame field | Directly editable field | 5 | |
Subject field | Directly editable field | 60 | |
Deed's Burden Versions used by field | Displays brief details of ALL Research Areas and Titles which use a burden version of the selected deed in a scrolling list containing the following fields in order: Ver, Type, Status, Number, Date and Deed No. | N/A | |
Burden Versions () field | Displays Number of burden versions for selected Deed | N/A | |
No. | Entry No. | N/A | |
Ident? field | Indicates if duplicate versions exist -
| N/A | |
Owner field | Indicates who owns the burden version Title or RA | N/A | |
Instruction field | Displays the Legal Instruction input against the version | N/A | |
Element Note field | Displays the Element Note for the highlighted Deed – if any | N/A | |
RA Comment field | Displays the RA Comment for the highlighted Deed – if any | N/A | |
Assigned | Displays a Y against the assigned Version | N/A | |
Text Indicator | Displays a T if actual Burden Text exists | N/A | |
Clone button | Clones the highlighted burden version and automatically ticks the assign field for the new cloned version | N/A | |
Delete button | Deletes highlighted version in certain circumstances. (See Deed Burd en Rules (file:///\\LRS13\LRS2000_DEV\FAQs\Deed_burden_rules.html)) | N/A | |
Element Note field | Directly editable field - right click Picklist available | 80 | |
Element Note Scroll Document | Opens a large editable/viewable window | 80 | |
Owner | Indicates who owns the burden version Title or RA | N/A | |
Instruction | Displays the Legal Instruction input against the version | N/A | |
Ra Comment | Displays the RA Comment for the highlighted Deed – if any | N/A | |
Assign Check Box | If more than one version exists indicates which version is assigned to the Title | N/A | |
Text Button | Gives access to the burden Text in Amend or View mode. The ability to amend text depends on whether or not the user owns the version. | N/A | |
Text Indicator | Displays a T if actual Burden Text exists | N/A | |
Merge button | Is only enabled if a) there is more than one burden version and b) if one or more of the burden versions is indicated as being identical, this is shown as an asterisk, which means there are higher identical burden version(s) or a number, which relates to a lower identical burden version in the "Ident?" column. | N/A | |
Map button | Passes the highlighted deed to the DMS (if a Plans user) to be CDIS mapped | N/A | |
OK button | OK's any changes made on this screen and takes the user back to the D Section. Note changes are saved to the database at this point, even it Title is not saved | N/A | |
Cancel button | Closes this screen without saving any changes that you have made - and should be used to exit this screen when in View mode. | N/A | |
h8.Word | Once the text button has been clicked, and the user is in the word document | Unlimited | |
Toolbar |
| N/A | |
Autotext | Gives access to a drop down list of either general Word autotext entries or LRS specific autotext | N/A | |
*Refs | Click on this icon to insert typing references – once the Create Typing Reference mask appears, add in the required details | N/A | |
*Remove refs | Click on this icon to remove typing references | N/A | |
Create Table | Click on this icon to insert a table with 2 rows and 2 columns | N/A | |
Insert Rows | Click on this icon to insert more rows into an existing table – the icon is only available if the cursor is positioned inside an existing table | N/A | |
Insert Columns | Click on this icon to insert more columns into an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Delete Rows | Click on this icon to delete rows from an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Delete Columns | Click on this icon to delete columns from an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Show/Hide Gridlines | Click on this icon to show or hide gridlines from an existing table | N/A | |
Convert Text to Table | Click on this icon to convert existing text into tabular form – please refer to the fuller details on the Intranet under "Tables – how do they work in LRS2000?" for guidance on how this function works | N/A | |
Insert Table | Click on this icon to insert a table of up to 4 rows and 5 columns – run the cursor over the spaces inside the mask to select the number of rows and columns required | N/A | |
RESEARCH AREA WORKDESK | N/A | ||
MENU BAR OPTIONS | N/A | ||
File | Expected Result | ||
Gives access to a list of printable Reports (such as L4, L4b, Working Plan and SRO Reports), which are formatted locally or via network print server. | N/A | ||
Apply | Gives a prompt save the changes Yes, No or Cancel | N/A | |
Close | Gives users the option to close down the LRS Application | N/A | |
Edit | Expected Result | ||
Release | Allows RA's to be released to a predetermined or user selected location and/or User, and applies configured case movement checks. | N/A | |
Refer | Allows RA's to be referred to a user selected location and/or User. | N/A | |
Close RA | Set RA status from "P" (Current) to "C" Closed | N/A | |
Cancel | Cancels the RA, sets status to "X" | N/A | |
Delete | Deletes RA completely | N/A | |
Amalg | Amalgamates two RA's | N/A | |
Window | Can be used to navigate round open Workdesks only. | N/A | |
Help | Gives access via a URL to various online Manuals, etc as well as About and Session Errors. | N/A | |
BUTTON/TAB/FIELD | Expected Result | ||
Research Area | Displays the current RA number – system generated – not directly editable | N/A | |
Status fields | Not Currently labelled – Displays the status of the RA (P) CURRENT, (X) CANCELLED, (C) CLOSED & (A) AMALGAMATED. | N/A | |
Breakaways : | N/A | ||
Act field | Allows input of actual/Total number of breakaways to date – Directly editable field | 5 | |
Est field | Automatically calculates the difference between Act and Total fields | N/A | |
Total field | Allows input of total number of breakaways expected – Directly editable field | 5 | |
h8.Search sheets () | Displays Total No. of search sheets added. | N/A | |
Srch sheet field | Displays the Search Sheet(s) Number (one per line) – Directly editable field | 30 | |
Last date field | Displays the Last Date to which the search sheet has been brought down to - (one per line) – Directly editable field | Date | |
Section 1 field | Displays Section 1 note for L4b for use when search sheet exhausted of b/a's (one per line) – Directly editable field | 255 | |
Add button | Adds a blank line for input of the previous three fields | N/A | |
Delete button | Deletes the highlighted line. | N/A | |
Description – field | Description of RA. Directly editable field | 510 | |
Deeds TAB | |||
Fields | Entry No. | N/A | |
Buttons to the right of the List of Deeds | N/A | ||
Add button | Gives access to Add Deed Details screen on "OK" if deed details entered do not already exist, gives access to the DEED CREATE/AMEND screen. If they do exist user is prompted to use existing deed or create a new deed. If existing deed is selected this is assigned automatically to the RA. | N/A | |
Amend button | Allows details of the highlighted deed to be amended and gives access to a Text button | N/A | |
Delete button | Deletes the highlighted deed and its Burden version, If the deed is only used in one RA/title then it while be deleted completely from LRS. | N/A | |
L4B button | Gives access to L4B details screen with Add and Delete buttons for input of Section 1, 2, 3 & 4 details (for L4b print) | N/A | |
Renum button | Re numbers deeds (with the exception of those flagged as breakaways) into the correct chronological and numeric order | N/A | |
Swap button | Allows source deeds to be swapped from their source RA into the currently open RA | N/A | |
View Text button | Opens the word doc in read only mode. | N/A | |
Burdens() for Deed- Section | Displays the following details for the highlighted deed | N/A | |
Version button | One for each version showing version i.e. 1/1 1/2 | N/A | |
Text indicator | Displays either No or T | N/A | |
Inst field | Drop down/right click picklist field | 2 | |
RA comment field | Directly editable field | 80 | |
Element Note field | Displays the content of the Element Note if any | ||
Deed Assign/Amend (or View) Screen | (accessed via the "Amend/View" button) | N/A | |
Warning field | Displays a warning dialogue in red and in capitals regarding the consequences of making amendments to deeds where those deeds are used in other titles and Research Areas | N/A | |
County field | Displays the County – system generated | N/A | |
Reg field | Displays the Register selected by the user via a Drop Down/right click picklist - not directly editable | 3 | |
Daily No. field | Allows Deeds Daily No. to be added - Directly editable field | 10 | |
Date field | Allows the Deeds Date to be added - Directly editable field | Date | |
Deed in/not in DMS | Red display field indication whether or not the Deed has been passed to DMS | N/A | |
Class | Allows the Class of the Deed to be selected via a Drop Down list - D = Deed and T = Text (T is only i.e. for Feuars/Tenants rights and Letters) | 1 | |
Common | Indicates whether or not the deed is a common deed or not common - via the Drop down/right click picklist | 1 | |
Type | Displays the Deed type code e.g. 11 = Disposition - via the Drop Down list | 1 | |
Mapped | Indicates whether or not the Map button has been used to pass the deed to DMS to be CDIS mapped | 1 | |
Duplicate | Directly editable check box indicating whether or not the Deed has a Duplicate Plan | 1 | |
Preservation | Directly editable check box indicating whether or not the Deed has been registered in the Books of C&S for Preservation | 1 | |
Grantee field | Directly editable field | 35 | |
Grantor field | Directly editable field | 35 | |
Book/Fiche field | Directly editable field | 10 | |
Folio/Frame field | Directly editable field | 5 | |
Subject field | Directly editable field | 60 | |
Deed's Burden Versions used by field | Displays brief details of ALL Research Areas and Title Versions which use the deed in a scrolling list containing the following fields in order: Version, Type, Status, Number, Date and Deed No. | N/A | |
Burden Versions () field | Displays Number of burden versions for selected Deed | N/A | |
No. | Entry No. | N/A | |
Ident? field | Indicates if duplicate versions exist -
| N/A | |
Owner field | Indicates who owns the burden version Title or RA | N/A | |
Instruction field | Displays the Legal Instruction input against the version | N/A | |
Element Note field | Displays the Element Note for the highlighted Deed – if any | N/A | |
RA Comment field | Displays the RA Comment for the highlighted Deed – if any | N/A | |
Assigned | Displays a Y against the assigned Version | N/A | |
Text Indicator | Displays a T if actual Burden Text exists | N/A | |
Clone button | Clones the highlighted burden version and automatically ticks the assign field for the new cloned version | N/A | |
Delete button | Deletes highlighted version in certain circumstances. | N/A | |
Element Note field | Directly editable field - right click Picklist available | 80 | |
Element Note Scroll Document | Opens a large editable/viewable window | 80 | |
Owner | Indicates who owns the burden version Title or RA | N/A | |
Instruction | Displays the Legal Instruction input against the version | N/A | |
Ra Comment | Displays the RA Comment for the highlighted Deed – if any | N/A | |
Assign Check Box | If more than one version exists indicates which version is assigned to the Title | N/A | |
Text Button | Gives access to the burden Text in Amend or View mode. The ability to amend text depends on whether or not the user owns the version. | N/A | |
Merge button | Is only enabled if a) there is more than one burden version and b) if one or more of the burden versions is indicated as being identical, this is shown as an asterisk, which means there are higher identical burden version(s) or a number, which relates to a lower identical burden version in the "Ident?" column. | N/A | |
Map button | Passes the highlighted deed to the DMS (if a Plans user) to be CDIS mapped | N/A | |
OK button | OK's any changes made on this screen and takes the user back to the D Section. Note changes are saved to the database at this point, even it Title is not saved | N/A | |
Cancel button | Closes this screen without saving any changes that you have made | N/A | |
h8.Word | Once the text button has been clicked, and the user is in the word document | Unlimited | |
h8.Toolbar |
| N/A | |
Autotext | Gives access to a drop down list of either general Word autotext entries or LRS specific autotext | N/A | |
*Refs | Click on this icon to insert typing references – once the Create Typing Reference mask appears, add in the required details | N/A | |
*Remove refs | Click on this icon to remove typing references | N/A | |
Create Table | Click on this icon to insert a table with 2 rows and 2 columns | N/A | |
Insert Rows | Click on this icon to insert more rows into an existing table – the icon is only available if the cursor is positioned inside an existing table | N/A | |
Insert Columns | Click on this icon to insert more columns into an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Delete Rows | Click on this icon to delete rows from an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Delete Columns | Click on this icon to delete columns from an existing table - the icon is only available if the cursor is positioned inside an existing table | N/A | |
Show/Hide Gridlines | Click on this icon to show or hide gridlines from an existing table | N/A | |
Convert Text to Table | Click on this icon to convert existing text into tabular form – please refer to the fuller details on the Intranet under "Tables – how do they work in LRS2000?" for guidance on how this function works | N/A | |
Insert Table | Click on this icon to insert a table of up to 4 rows and 5 columns – run the cursor over the spaces inside the mask to select the number of rows and columns required | N/A | |
Working Plan Tab | N/A | ||
Area of ground edged blue comprising of deeds field | Directly editable field | 150 | |
Do not investigate prior to date field | Directly editable field | 120 | |
L4 Deeds : ( ) | List total number of deeds flagged for L4 print | N/A | |
No. Field | Entry number on list | N/A | |
Abstr field | Allows input of the abstracting code – via Drop down/right click picklist | Picklist only | |
Reg field | Displays the Register for the deeds listed not a directly editable field on this screen | N/A | |
Dly No field | Displays the Daily No for the deeds listed not a directly editable field on this screen | N/A | |
Date field | Displays the Date for the deeds listed not a directly editable field on this screen | N/A | |
Type field | Displays the Deed type code for the deeds listed not a directly editable field on this screen | N/A | |
Grantee field | Displays the Grantee for the deeds listed not a directly editable field on this screen | N/A | |
References () | Displays the references supplied for the deeds in the L4 Deed list above | N/A | |
First field | Displays entry No. | 255 | |
Second field | Allows input of the required reference – Directly editable field – Drop down/right click picklist available | ||
FR field | Displays the appropriate input via a Drop down/right click picklist – not directly editable | 1 | |
All field | Displays the appropriate input via a Drop down/right click picklist – not directly editable | 1 | |
If All field | Displays the appropriate input via a Drop down/right click picklist – not directly editable | 1 | |
Add Button | Adds first or additional References | N/A | |
Delete Button | Deletes the selected reference | N/A | |
W.Plan notes () Tab | N/A | ||
Add button | Adds a blank note with Date, Department, Function and User name | N/A | |
N or I field | Allows Notes to be flagged as a Note or Instruction | 1 | |
For field | Allows Notes or Instructions to directed to a particular Department/Function | Picklist only | |
Note field | Directly editable field – No Picklist available | 510 | |
Response field | Directly editable field – No Picklist available accessed via the Ack'ledge Button | 510 | |
Delete button | Deletes the highlighted Note/Instruction | N/A | |
Ack'ledge Button | Gives the User the ability to Acknowledge (Respond) a Note | N/A | |
Ra Notes () Tab | Allows general notes to be input and if any an appropriate flag is displayed in the D Section of any Title that has imported the RA since the RaNt was input | N/A | |
Add button | Adds a blank note with Date, Department, Function and User name | N/A | |
N or I field | Allows Notes to be flagged as a Note or Instruction | Picklist only | |
For field | Allows Notes or Instructions to directed to a particular Department/Function | Picklist only | |
Note field | Directly editable field – No Picklist available | 510 | |
Response field | Directly editable field – No Picklist available accessed via the Ack'ledge Button | 510 | |
Delete button | Deletes the highlighted Note/Instruction | N/A | |
Ack'ledge Button | Gives the User the ability to Acknowledge (Respond) a Note | N/A | |
Ra N&I () Tab | N/A | ||
Add button | Adds a blank note with Date, Department, Function and User name | N/A | |
N or I field | Allows Notes to be flagged as a Note or Instruction | Picklist only | |
For field | Allows Notes or Instructions to directed to a particular Department/Function | Picklist only | |
Note field | Directly editable field – No Picklist available | 510 | |
Response field | Directly editable field – No Picklist available | 510 | |
Delete button | Deletes the highlighted Note/Instruction | N/A | |
Ack'ledge Button | Gives the User the ability to Acknowledge (Respond) a Note | N/A | |
Movements Tab | Shows Current or Last Controller, Next Destination and Physical Location plus the full case movement history under various headings | N/A | |
Current/Last Controller | Shows Current or Last Controller dependant in if the application is in transit or not, as well as number of days since the last event, whether or not to application is "IN WORK" and if it is in DMS or not | N/A | |
Next Destination | Displays the Next Destination to which an application has been Released/Referred to | N/A | |
Physical Location | Displays the Physical Location of an application, which may or may not match the Current or Last Controller location | N/A | |
Show invalid events | Displays any invalid events in the Case movement History | Tick box | |
Release button | Allows RA's to be released to another predetermined or user selected location and/or User applying configured case movement checks. | N/A | |
Refer button | Allows RA's to be referred to another user selected location and/or User. | N/A | |
Close Ra button | Allows the RA to be set to CLOSED subject to OK of a Close RA confirmation message | N/A | |
Cancel button | Allows the RA to be set as CANCELLED subject to OK of a Cancellation confirmation message | N/A | |
Delete button | Deletes the RA completely subject to OK of a Delete RA confirmation message | N/A | |
Amalg button | Allows RA's to be amalgamated into any on the list once selected prompts for Confirmation and gives a warning re comments on duplicate deeds with OK and Cancel buttons | N/A | |
Print button | Gives access to a scrolling list of available printouts | N/A | |
Apply button | Gives a prompt save the changes Yes, No or Cancel | N/A | |
Close button | Exits the Research Area Workdesk | N/A | |
N/A | |||
ADDRESS MAINTENANCE WORKDESK | N/A | ||
File | N/A | ||
Amend | N/A | ||
Apply | N/A | ||
Exit | N/A | ||
Edit | N/A | ||
Search | N/A | ||
Window | N/A | N/A | |
Help | Gives access to About and Session Errors. | N/A | |
Current Group | Once users have signed on to the LRS Address Maintenance Application, this gives access to the Drop down list of Databases, and allows one to be selected. | N/A | |
User field | Displays the Users Name | N/A | |
OSAP Addresses Tab | Has not been fully implemented | N/A | |
Title field | N/A | ||
Status field | N/A | ||
DMS Address | N/A | ||
LRS Address | N/A | ||
Action | N/A | ||
Amend Button | N/A | ||
Apply Button | N/A | ||
From title number | Title number to be searched from | 10 | |
to | Title number to be searched to | 10 | |
Not found | N/A | ||
Update | N/A | ||
No match | N/A | ||
Search Button | N/A | ||
Titles Tab | N/A | ||
Title field | Displays the searched Title Number | N/A | |
Status field | Displays the Status of each version found | N/A | |
Address field | Displays the Address(es) for each version found | N/A | |
Changed? Field | Displays the word "Changed" with a yellow background to indicate that the Address has been changed via the "Amend" button | N/A | |
Amend Button | Gives access to the following standard LRS address fields | N/A | |
Prefix field | Directly editable field – right click Picklist available – Document button allows the details to be edited in word | unlimited | |
Browse button | Gives access to an Address search of the DMS gazetteer with various search options, default being "Number + Postcode", and once a successful result is received, on highlighting the desired address(es) allows the user to copy results into the LRS. | N/A | |
Add button | Adds a blank address line – with a "+ " sign shown against the entry No. Directly editable fields – right click Picklist available for the Link text field. | N/A | |
Address details | N/A | ||
Sub Bld | Directly editable field | 30 | |
Bld Name | Directly editable field | 50 | |
Number | Directly editable field | 9 numeric | |
Thoroughfare | Directly editable field | 80 | |
Locality | Directly editable field | 35 | |
Town | Directly editable field | 30 | |
Postcode | Directly editable field | 7 | |
Delete button | Deletes the selected Address line | N/A | |
Reset button | Resets any address copied from the browser that has had searchable fields amended or added to back to its original content, provided the User is still within this screen | N/A | |
Up/Down Arrows | Repositions the selected address line | N/A | |
Link Text | Directly editable field - Document button allows the details to be edited in a larger window | 1000 | |
Suffix field | Directly editable field – right click Picklist available – Document button allows the details to be edited in word | unlimited | |
Subject field | Displays Prefix, Addresses and Suffix fields contents, concatenated as required. | N/A | |
Show hidden fields check box | Where there is more than one address with matching Street, Town and Postcode it is formatted as 1, 2 and 3 Street, Town and Postcode, ticking this box results in each address being displayed in full in the formatted Subjects field | N/A | |
Close | Closes the Address input screen | N/A | |
Reset Button | Resets any Changed data back to that of the original search, provided it has not been applied | N/A | |
Apply button | Applies any changes made via the Amend button | N/A | |
Title field | Allows the input of the Title number to be searched for | 10 usually | |
Search Button | Initiates the search | N/A | |
More… Button | Access further results if search result contains more than 500 addresses | N/A | |
Exit Button | Closes down the LRS Address Maintenance Application | N/A | |
N/A | |||
ADMINISTRATION WORKDESK | N/A | ||
File | N/A | ||
h8.Close | Closes down the LRS Administration Workdesk | N/A | |
Tools | N/A | ||
Update cached groups | When adding/amending/removing the cached groups are no longer updated automatically - Administrator is required to either select this option or await the restart of the sever processes the following day | N/A | |
Help | Gives access to About and Session Errors. | N/A | |
Generic options available to the following three tabs | |||
Live check box | Displays the available live Databases and Groups, down to Users level via cascading lists in the Databases/Groups field | N/A | |
Test check box | Displays the available test Databases and Groups, down to Users level via cascading lists in the Databases/Groups field | N/A | |
Databases/ Groups field | Displays the available databases and groups down to which Users are assign to which group via a cascading list dependant on which check box is ticked (live/test) | N/A | |
Groups Tab | For Assigning and Un-assigning Users to Departments and Functions | N/A | |
Add Button | Allows new Groups to be added via the Add Group Screen, is enabled when a Department is selected. (See Add Group Screen below) | N/A | |
Add Group Screen | Accessed via the Add Button | N/A | |
Department | Allows a Department name to be input. Will either be blank if a County is selected or display the Department if a Department is selected | 10 if county selected | |
Function | Allows input of a Function name | 10 | |
Type | U = User, W = Wait & S = Shelf | Picklist only | |
Wait days | Is only available if Type is set to W and allows the Number of days to be input that cases can be in a Wait location i.e. Standover 15 and 60 (Wait) days | 3 | |
OK Button | Closes the Add Group Screen and saves that data input | N/A | |
Cancel Button | Closes the Add Group Screen without saving the data input | N/A | |
Remove Button | Removes existing Groups, provided there are no Users assigned via a Confirmation dialogue | N/A | |
Merge Button | Merges two existing Groups plus their Users into one via a Confirmation dialogue with options | N/A | |
Copy Button | N/A | ||
Lock Button | Can be used to lock the Group during updates | N/A | |
Case Admin Button | Gives access to "Arrears For Group" Screen | ||
Arrears For Group Screen | Displays of cases in transit to the highlighted Group (shown at top of Screen) with the following columns | ||
Help | Gives access to About and Session Errors. | N/A | |
View Cases button | Gives access to the Cases For Screen based on whether Department / Function and/or User is highlighted before using this option. | N/A | |
Include Attached | Changes the display so that attached cases are also listed rather than just the master | Tick box | |
Cases currently at location (Lead: ) | Displays the number of cases currently at the selected location subject to whether the "Include Attached" is tick or not | N/A | |
Release button | Releases the highlighted Case | N/A | |
Mvmt button | Shows Current or Last Controller, Next Destination and Physical Location plus the full case movement history under various headings for the highlighted application | N/A | |
Priority + button | Increases the Priority of the highlighted case(s) by 1 | N/A | |
Priority - button | Decreases the Priority of the highlighted case(s) by 1 | N/A | |
Priority = 1 button | Sets Priority of the highlighted case(s) to 1 | N/A | |
Save As button | Saves the details of the highlighted case(s) to a user selected directory in csv format - provided the User has the appropriate permission | N/A | |
Session Log | Displays Details of actions performed and whether successful or not | N/A | |
Close button | Closes the Case Admin screen | N/A | |
Save As button | Saves the details of the highlighted case(s) to a user selected directory in csv format - provided the User has the appropriate permission | N/A | |
Refresh button | Refreshes the display | N/A | |
Users Field | User Management | N/A | |
Display users with Surname letter (Drop down picklist) | Displays the Users currently in the Password file, either All users or by first letter of Surname | N/A | |
User id | Displays Users CPF Number | N/A | |
Full Name | Displays Users Full Name | N/A | |
Surname | Displays Users Surname | N/A | |
Login Account | Displays Users Login Account name | N/A | |
Grade | Displays Users Grade as held in the diff_stat file | N/A | |
Min D | Displays the Minimum difficulty level set for each User | N/A | |
Max D | Displays the Maximum difficulty level set for each User | N/A | |
Assign Button | Assigns the selected (multiple) Users into the highlighted Groups | N/A | |
Un-Assign Button | Un-assigns selected (multiple) User(s) | N/A | |
Amend button | Allows the Min D and Max D to be amended via a picklist or directly | N/A | |
Session Log | Displays Details of actions performed and whether successful or not | N/A | |
Fixed Routes Tab | Allows predetermined Release locations to be set up per function | N/A | |
Available Destinations | Displays the available destinations (based on the database Groups table) once a Department has been selected | N/A | |
Amend button | Allows the route id to be changed | N/A | |
Remove button | Removes the selected fixed route via a Confirmation prompt | N/A | |
Apply button | Applied the changes to the database | N/A | |
Up/Down arrows | Moves the selected route up or down | N/A | |
Refresh button | Refreshes the Display | N/A | |
Add button | Adds the highlighted Department/Function in the Available destinations lists to the selected Database/Groups via a prompt | N/A | |
Operational Checks tab | N/A | ||
Applics | Changes the Available checks list to those applicable to Applications/Titles | N/A | |
Ras | Changes the Available checks list to those applicable to Research Areas | N/A | |
Available Checks | Displays the available checks that can be applied. (based on the entries in the chk_type table), | N/A | |
Amend button | Allows the check mode to be changed. | N/A | |
Remove button | Removes the selected move check via a Confirmation prompt | N/A | |
Apply button | Applied the changes to the database | N/A | |
Test button | Allows the selected move check to be tested (See Movement check test screen) | N/A | |
Up/Down arrows | Moves the selected route up or down | N/A | |
Refresh button | Refreshes the Display | N/A | |
Add button | Adds the highlighted Department/Function in the Available destinations lists to the selected Database/Groups via a prompt | N/A | |
Strings button | Displays the check code string for the selected available check, with a Close button | N/A | |
Close button | Closes the Administration Workdesk | N/A | |
Movement check test screen | Allows configured move checks to be tested | N/A | |
Event | Displays the event selected on the Movement Checks tab. | N/A | |
In group | Displays the Group, via drop down list, in which the check is to be tested | N/A | |
To group | Displays the to Group if a Release check is to be tested, via a drop down list | N/A | |
Test button | Applies the configured test | N/A | |
Close button | Closes this Screen | N/A | |
Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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