Amend Shared Plot Relationships - Plans Settle

Owned by Editor19 (Unlicensed)
Oct 17, 2023
5 min read

Refer to a senior adviser before proceeding.

The following processes should be used where either i) an unregistered share (sasine) in a common area that has been designated a shared plot, or ii) a registered share (land register) in a shared plot is being transferred to a registered plot that has an existing share in the shared plot.

 Amend Details (Sasine) Process - Share in common area being transferred from sasine register to the proprietor of a registered plot with an existing share in the same shared plot

The following process should be used where a sasine recorded share in a common area, which common area has been designated a shared plot, is being transferred to the proprietor of a registered sharing plot with an existing registered share in the shared plot.

1.1 Take on the application on LRS for the primary plot that the share is being added to (the receiving plot).

1.1.1 Complete an application record search on LRS and check that there are no earlier pending applications for the receiving plot.

1.2 Identify if there is a pending application that can be used for the shared plot, or create a TU, and take on the relevant application on LRS.

1.2.1 Complete an application record search on LRS and check that there are no earlier pending applications for the shared plot. 

  • Applications must be completed in date order and any earlier pending applications must completed first. 
  • An application over each title must exist before proceeding otherwise an error message will prevent completion.

1.3 Examine the deed undergoing registration and identify the quantum share being conveyed.

1.4 Examine the existing sharing plot schedule in the proprietorship section of the shared plot title sheet and identify:

i) the existing quantum share the receiving plot has in the shared plot,

ii) whether it is necessary to convert the quantum share detailed in the deed into the same share format as the existing schedule entry.

1.5 Select the application for the receiving plot on the LRS case workdesk and open the title workdesk.

1.6 In the Relationships tab select the appropriate existing shared plot relationship and 'Amend Details' and enter the new quantum and ok.

1.7 In the prompt box select the application for the shared plot, as identified above, and ok.

1.8 Close the receiving plot application.

1.8.1 The receiving plot application and the application over the shared plot are now linked.

1.9 Open the receiving plot application from the DMS selectlist and update the DMS.

1.9.1 Add any new references on the cadastral map in respect of the deed(s) undergoing registration.

1.9.2 Ensure the DMS casenotes are updated as necessary and ensure the appropriate shared plot note is updated. 

1.10 Select the application for the shared plot from the DMS selectlist and update the shared plot cadastral unit details. 

1.10.1 Ensure the existing sharing plot case note on the DMS is updated. 

1.11 CLOSE & AUTHORISE all the applications on DMS.

1.12 Add the relevant information for each title on the LRS title workdesk.

1.13 Complete the case and release the receiving plot application on LRS to LEGAL SETTLE.

1.13.1 As the applications are linked this will also release the application for the application for the shared plot.

 Amend Details (Land Register) Process - Share being transferred from the proprietor of a registered title to the proprietor of a registered title with an existing share in the same shared plot

The following process should be used where a registered share in a shared plot is being transferred from a registered sharing plot that is retaining a share in the shared plot to a registered sharing plot with an existing registered share in the shared plot.

1.1 Take on the application on LRS for the primary plot that the share is being added to (the receiving plot).

1.1.1 Complete an application record search on LRS and check that there are no earlier pending applications for the receiving plot.

1.2 Identify if there is a pending application that can be used for the conveying sharing plot, or create a TU, and take on the relevant application on LRS.

1.2.1 Complete an application record search on LRS and check that there are no earlier pending applications for the conveying sharing plot. 

1.3 Identify if there is a pending application that can be used for the shared plot, or create a TU, and take on the relevant application on LRS.

1.3.1 Complete an application record search on LRS and check that there are no earlier pending applications for the shared plot. 

  • Applications must be completed in date order and any earlier pending applications must completed first. 
  • An application over each title must exist before proceeding otherwise an error message will prevent completion.

1.4 Examine the deed undergoing registration and identify the quantum share being conveyed.

1.5 Examine the existing sharing plot schedule in the proprietorship section of the shared plot title sheet and identify:

i) the existing quantum share the receiving plot has in the shared plot,

ii) the existing quantum share the conveying sharing plot has in the shared plot, and

iii) whether it is necessary to convert the quantum share detailed in the deed into the same share format as the existing schedule entry.

1.6 Select the application for the receiving plot on the LRS case workdesk and open the title workdesk.

1.7 In the Relationships tab select the appropriate existing shared plot relationship and 'Amend Details' and enter the new quantum and ok.

1.8 In the prompt box select the application for the shared plot, as identified above, and ok.

1.9 Close the receiving plot application.

1.9.1 The receiving plot application and the application over the shared plot are now linked.

1.10 On the LRS case workdesk select the application for the sharing plot that is conveying the share, as identified above, and open the title workdesk.

1.11 In the Relationships tab select the appropriate existing shared plot relationship and 'Amend Details' and enter the new quantum and ok.

1.12 In the prompt box select the application for the shared plot, as identified above, and ok.

1.13 Close the conveying sharing plot application.

1.13.1 The application for the conveying sharing plot and the application for the shared plot are now all linked to the application for the receiving plot which is now the lead application.

1.14 Open the receiving plot application from the DMS selectlist and select the receiving plot title and update the DMS.

1.14.1 Add any new references on the cadastral map in respect of the deed(s) undergoing registration.

1.14.2 Ensure the DMS casenotes are updated as necessary and ensure the appropriate shared plot note is updated. 

1.15 Open the receiving plot application from the DMS selectlist and select the conveying sharing plot title and update the DMS.

1.15.1 Ensure the DMS casenotes are updated as necessary and ensure the appropriate shared plot note is updated. 

1.16 Select the application for the shared plot from the DMS selectlist and update the shared plot cadastral unit details. 

1.16.1 Ensure the existing sharing plot case note on the DMS is updated. 

1.17 CLOSE & AUTHORISE all the applications on DMS.

1.18 Add the relevant information for each title on the LRS title workdesk.

1.19 Complete the case and release the receiving plot application on LRS to LEGAL SETTLE.

1.19.1 As the applications are all linked this will also release the application for the conveying sharing plot and the application for the shared plot.


Registers of Scotland (RoS) seeks to ensure that the information published in the 2012 Act Registration Manual is up to date and accurate but it may be amended from time to time.
The Manual is an internal document intended for RoS staff only. The information in the Manual does not constitute legal or professional advice and RoS cannot accept any liability for actions arising from its use.
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