S2.6 Security of Writs

The paramount importance of exercising the utmost care in handling each and every writ received in the Agency cannot be too highly emphasised. In addition to bringing disrepute on the Agency the loss of a writ could involve loss of heritable rights or rights of succession. A writ is not merely a piece of paper which, if lost, can be easily replaced. The majority of writs are titles to heritable property and in some cases are irreplaceable. The very fact that they are sent for registration or for preservation indicates their value, and it is a grave reflection on the Agency if writs entrusted to its custody are not handled with the greatest care.

On receipt and on each step in the process of registration writs must be checked. They must not be left lying about carelessly where there is any risk of their falling to the floor or being mixed with waste paper. On no account should writs be left on desks unattended for long periods. All writs must be locked away at night. Each officer is personally responsible for the writs in his or her care.

If any deeds are received torn or stained, a light pencil note should be put beside the blemish and initialled by the officer. Any seriously damaged deeds should be referred to the Team Leader.