Card Officer Responsibilities

The Card Officer is responsible for:

• Checking the Cardholder's monthly statement in Smartdata and ensuring they are complying with the policy covering GPC,
• Checking each month that Cardholders are following the operating procedures and maintaining the correct documentation, e.g. receipts, quotes, delivery notes, MasterCard Vouchers, VAT Invoices, etc
• Checking each Cardholder's monthly statement and supporting documentation, highlighting any purchases which require scrutiny and bringing them to the attention of the Cardholder and if necessary, the Card Controller 
• Authorising the purchases within Smartdata for future Audit purposes and for scrutiny by the Card Controller
• The approval of additional Cardholders within their business area
• Alerting the Card Controller that a Cardholders card is no longer required.
• Notifying the Cardholder of changes to policy or procedures and ensuring the Cardholder is aware of the changes and follows them
• Complying and meeting with Audit, if, and when requested

NOTE: CARD OFFICERS HAVE RESPONSIBILITY FOR ENSURING THAT THEIR CARDHOLDERS ARE NOT USING THEIR CARDS INAPPROPRIATELY, THEREFORE CARDHOLDER STATEMENTS AND ACCOMPANYING DOCUMENTATION SHOULD BE CAREFULLY CHECKED.