Travel and Subsistence

When travelling for business the first step should be to contact the Sustainability Team to confirm the best method for your journey. A Staff Travel Form must then be submitted before travel takes place. See guidance notes for further information.

On some occasions when travel is unable to be booked in advance during the course of business activities, such as tube tickets or taxis, then your GPC can be used in these instances. If this happens you should inform the Sustainability Team of this as it will allow them to capture information related to our carbon footprint.

For all other subsistence the GPC can be used in the same way as any other business transaction. All receipts should be kept and the spend will be coded accordingly in Smartdata once it appears. The one exception is no alcohol can be purchased using the card.

If any food or non-alcoholic drinks are purchased when travelling, the costs should be within a fair and reasonable limit based on the location you are in.