Keeping an up to date record of current GPC Cardholders and Card Officers
Keeping records of the Cardholders and Card Officers declarations
Keeping electronic copies of Cardholders monthly statements and paperwork for Audit scrutiny
Meeting with Audit when requested and providing the Cardholders statements and paperwork where requested
Checking each month that Cardholders and Card Officers are complying with policy and procedures and maintaining the correct documentation
Contacting the Cardholder and the Card Officer when monthly statements and paperwork are not received within 5 working days from receipt of the Royal Bank of Scotland statement
Random checks of the Cardholder monthly statement against Smartdata
Ensuring the monthly consolidated RoS statement is checked against individual statements and passed to Finance in time for the payment date
Issuing application forms to the Card Officer for completion by the proposed Cardholder
Monitoring spend from GPC Macro File for suppliers and card users
Accumulating supplier spend from GPC statements and advise the Head of Procurement where contracts may be beneficial to RoS
Informing the Cardholder and the Card Officer of any requirements, concerns or changes to policy or procedures
Addressing or escalating any breaches of policy and procedures