Map the New Tenement Steading Parent Title - Tenement 1st Removal - No External Common Areas

Process Steps

4.1 If the instructions at step 2.18 were to convert the existing parent title into a tenement steading cadastral unit, proceed to step 4.3.

4.2 If the instructions at step 2.18 were to create a new tenement steading cadastral unit, proceed to step 4.10.

Convert an existing parent title into a tenement steading cadastral unit

4.3 Open the DW/TU application on the DMS using the case take-on button, and consider the mapping of the existing parent title.

4.3.1 Make any necessary updates to make the existing parent title compliant with the 2012 Act - see Further Guidance page Updating Existing 1979 Act Title Sheets - Instructions for Plans and Legal Settlers for details of required updates.

• • If an existing 1979 Act parent title sheet uses a scanned supplementary plan or a plotted SPL, and some or all of the references on that supp plan or SPL relate to ownership, no attempt should be made to move these references onto the cadastral map. Instead, the references will be left as they are (as this was an appropriate method of referencing at the time that title was originally registered). The title sheet should be updated to refer to them being on "supplementary data to the title sheet" but no other changes need be made.
  • Please note, however, that if the title sheet being updated is a parent title, and ownership rights to such areas are being transferred to a 2012 Act TP application, these ownership references must be transferred to the cadastral map for the TP application.

4.3.2 The tenement steading extent will normally be mapped with a red edge on the cadastral map.

4.3.3 No plans references for previous 1979 Act removals or feus of exclusive areas or shares in common areas pertaining to flats within the tenement steading should be shown on the converted tenement steading cadastral unit.

• • Instead, take a note of the title numbers & schedule entry numbers of any previously removed 1979 Act TPs of flats as these will need to be given to the legal settler so they can add the details to a schedule of removals or a schedule of feus in the title sheet later in the registration process.

4.3.4 Retain any other plans references in the parent title in the mapping of the tenement steading cadastral unit.

• • This can include any existing plans references for burdens and servitudes shown on the title plan for the original parent title.

4.3.5 Remove any existing stamps.

4.3.6 Check the seed point for the tenement steading cadastral unit is correctly positioned within the tenement steading, and re-position if necessary using the /wiki/spaces/2ARM/pages/64455283.

4.3.7 Ensure that all mapping in the tenement steading cadastral unit is Vector Perfect.

4.4 Check the hectarage of the tenement steading cadastral unit using the/wiki/spaces/2ARM/pages/65831239, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.

4.5 Update either (i) the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068, or (ii) the L53 held in the shared drive, for the parent title cadastral unit.

• Update the casenotes to incorporate any new or amended plans references;
• ensure you add a note stating that this cadastral unit is the tenement steading cadastral unit;
• delete any prior 1979 Act-style removal notes, numbers, etc and add a new list of the title number and address of any previous 1979 Act TPs for flats that will be shown in a schedule of removals or schedule of feus in the parent title's title sheet;
• change the tenure shown in the DMS case notes to the correct 2012 Act code (for example, OL for ownership of land); and 
• update the hectarage (if necessary).

4.6 Do your final checks.

• Ensure the print scale corresponding to the OS base map scale has been selected before closing & authorising.
  • If essential title detail is not visible when the print scale is set to the corresponding OS base scale, consideration may be given to setting the print scale to a larger scale. A title note should be added to the LRS recording the decision.
• Do an at a glance shape check.

4.7 /wiki/spaces/2ARM/pages/64455077 the parent title DW/TU application on the DMS.

4.8 View the parent title tenement steading cadastral unit on the DMS and print off a plan showing the full extent of the cadastral unit for the legal settler.

• although title plans are no longer created and issued by RoS for cases received under the 2012 Act (instead they are replaced by an extract or plan copy of part of the cadastral map), you should use the Title Plan setting on the DMS to print out the cadastral unit for the legal settler.
• Many large titles do not transfer over well to ScotLIS due to the number of print pages involved; the multi-part plan option should be used to reduce the number of pages. Although there are several reasons that sometimes lead to a failure to transfer a plan over, as a rule of thumb, where the print exceeds 72 pages, it is likely it will not transfer over correctly.
• If supplementary plans have been previously assigned to the parent title, use the /wiki/spaces/2ARM/pages/62685229 option in the /wiki/spaces/2ARM/pages/62292131 to batch print both the cadastral unit and the supplementary plan(s).

4.9 Proceed to next process -  Add LRS Information for the new tenement steading parent title - TP Plans - Tenement First Removal

New tenement steading cadastral unit - Map the tenement steading in the TP application

4.10 Map the extent of the tenement steading in the TP application, referring to either the extent already held by the Keeper or the deed for extent in the other TP application for the flat. Take into account the tolerances of the OS map scale.

4.10.1 Check Part B of the Application for Registration form in the TP application for the flat to see if the question "If the extent of the plot has been delineated on the cadastral map as part of an advance notice please provide the advance notice number" has been answered. If an advance notice was submitted for the deed being registered in the TP application for the flat, the extent of the advance notice on the Index Map may be used to help the mapping process.

4.10.2 If the subjects are affected by Development Plan Approval (DPA) the plotted detail shown on the DPA index layer may be used to help the mapping process provided it agrees with the extents shown in the deed for extent.

4.10.3 The tenement steading extent will normally be mapped with a red edge on the cadastral map.

4.10.4 No plans references for previous 1979 Act removals or feus of exclusive areas or shares in common areas pertaining to flats within the tenement steading should be brought forward onto the new tenement steading cadastral unit.

• • Instead, take a note of the title numbers & schedule entry numbers of any previously removed 1979 Act TPs of flats as these will need to be given to the legal settler so they can add the details to a schedule of removals or a schedule of feus in the title sheet later in the registration process.

4.10.5 If any other plans references are to be brought forward from the parent title, incorporate these into the mapping of the tenement steading in the TP.

• • This can include any existing plans references for burdens and servitudes shown on the original development parent title in so far as they affect the tenement steading.
  • If the whole of an existing plans reference in the original development parent title cadastral unit is being removed and will now only affect the tenement steading cadastral unit, take a note of this as you will need to let the legal settler know.

4.10.6 Check the seed point for the tenement steading cadastral unit is correctly positioned within the tenement steading, and re-position if necessary using the /wiki/spaces/2ARM/pages/64455283.

4.10.7 Ensure that all mapping in the tenement steading cadastral unit is Vector Perfect.

4.11 Check the hectarage of the tenement steading using the drawing tool measurements box, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.

4.12 Copy to the Clipboard the extent of the tenement steading so this can be shown on the parent title.

4.13 Close the TP application on the DMS.

Map the original development parent title cadastral unit

4.14 Open the parent title on the DMS using the case take-on button.

4.15 From the Clipboard, paste in the extent of the tenement steading from the TP.

4.16 Decide the most appropriate method for referencing the removal of the TP:

• Positive mapping style where the extent of the parent title cadastral unit is restricted to remove the extent of the TP tenement steading cadastral unit - proceed to step 4.17.
• Green-out mapping style where the extent of the parent title cadastral unit remains the same and the extent of the TP tenement steading cadastral unit is referenced by edging & numbering in green - proceed to step 4.18.

4.17 If a positive mapping style is being used, amend the mapping of the parent title cadastral unit to exclude the extent of the TP tenement steading cadastral unit.

4.17.1 Take a note of the title numbers and schedule entry numbers of any removal or feu references in the parent title that are edged and numbered in green or blue, or simply numbered in green or blue, that are now obsolete after the removal of the TP tenement steading cadastral unit.

• • This information will be needed to update either (i) the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the /wiki/spaces/2ARM/pages/62292068, or (ii) the L53 held in the shared drive, for the parent title.
  • In addition, these will need to be given to the legal settler so they can add the details to a schedule of removals or a schedule of feus in the title sheet later in the registration process.

4.17.2 Ensure that all mapping in the parent title cadastral unit is Vector Perfect.

4.17.3 Check the hectarage of the new extent of the parent title cadastral unit using the/wiki/spaces/2ARM/pages/65831239, and take a note if it measures 0.5 hectares or greater than 0.5 hectares.

• • If the parent title cadastral unit was previously 0.5 hectares or greater than 0.5 hectares, and has now been reduced in area to less than 0.5 hectares, take a note to remind yourself to have the hectarage removed from the property section of the title sheet.

4.17.4 Update either (i) the DMS case notes using /wiki/spaces/2ARM/pages/62685218 in the Syntegra forms, or (ii) the L53 held in the shared drive, for the parent title cadastral unit to incorporate any new or amended plans references, to update details of removal or feu numbers used, and to update the hectarage.

4.17.5 If the whole of an existing plans reference in the original development parent title cadastral unit is being removed and will now only affect the tenement steading cadastral unit, update either (i) the DMS case notes using Maintain Title Details in the Syntegra forms, or (ii) the L53 held in the shared drive, to reflect this.

4.17.6 Proceed to step 4.19.

4.18 If the green-out mapping style is being used, the extent of the TP tenement steading cadastral unit should be edged and numbered in green on the parent title cadastral unit.

4.18.1 Take a note of the title numbers and schedule entry numbers of any removal or feu references in the parent title that are edged and numbered in green or blue, or simply numbered in green or blue, that are now obsolete after the removal of the TP tenement steading cadastral unit.

• • This information will be needed to update either (i) the DMS case notes using Maintain Title Details in the Syntegra forms, or (ii) the L53 held in the shared drive, for the parent title.
  • In addition, these will need to be given to the legal settler so they can add the details to a schedule of removals or a schedule of feus in the title sheet later in the registration process.

4.18.2 Check the DMS case notes/L53 for the parent title cadastral unit and allocate the next number to the green-out for the TP cadastral unit.

• • It may be appropriate to re-use a number from a previous removal reference that has been rendered obsolete by the removal of the TP tenement steading cadastral unit.

4.18.3 Ensure that all mapping in the parent title cadastral unit is Vector Perfect.

4.18.4 Update either (i) the DMS case notes using Maintain Title Details in the Syntegra forms, or (ii) the L53 held in the shared drive, for the parent title cadastral unit to show the next number to be used, and to list any numbers that can be re-used.

4.19 Do your final checks.

• Ensure the print scale corresponding to the OS base map scale has been selected before closing & authorising.
  • If essential title detail is not visible when the print scale is set to the corresponding OS base scale, consideration may be given to setting the print scale to a larger scale. A title note should be added to the LRS recording the decision.
• Do an at a glance shape check.

4.20 Close and authorise the parent title cadastral unit on the DMS.

4.21 View the parent title cadastral unit on the DMS and print off a plan showing the full extent of the cadastral unit for the legal settler.

• although title plans are no longer created and issued by RoS for cases received under the 2012 Act (instead they are replaced by an extract or plan copy of part of the cadastral map), you should use the Title Plan setting on the DMS to print out the cadastral unit for the legal settler.
• if there are further TPs being removed and settled from this parent title at the same time, do not print out the parent title cadastral unit until all the TPs are mapped & referenced on it.
• Many large titles do not transfer over well to ScotLIS due to the number of print pages involved; the multi-part plan option should be used to reduce the number of pages. Although there are several reasons that sometimes lead to a failure to transfer a plan over, as a rule of thumb, where the print exceeds 72 pages, it is likely it will not transfer over correctly.
• If supplementary plans have been previously assigned to the parent title, use the /wiki/spaces/2ARM/pages/62685229 option in the /wiki/spaces/2ARM/pages/62292131 to batch print both the cadastral unit and the supplementary plan(s).

4.22 Open the TP on the DMS using the case take-on button.

4.23 Check for any map updates that have been imported since the TP was mapped:

• this is particularly important if the TP & parent title cadastral units are not being mapped & authorised on the same day.

4.24 Complete the DMS case notes & tenure using Maintain Title Details in the Syntegra forms.

4.24.1 Add tenure details.

4.24.2 Add the postal address or clear description of the property contained in the TP.

4.24.3 Add any other relevant information to the case notes - see Further Guidance on Completing the Plans Casenotes.

• • Ensure you add a note stating that this cadastral unit is the tenement steading cadastral unit.
  • List the title number and address of any previous 1979 Act TPs for flats that will be shown in a schedule of removals or schedule of feus in the tenement steading title sheet.

4.25 Do your final checks.

• Ensure the print scale corresponding to the OS base map scale has been selected before closing & authorising.
  • If essential title detail is not visible when the print scale is set to the corresponding OS base scale, consideration may be given to setting the print scale to a larger scale. A title note should be added to the LRS recording the decision.
• Do an at a glance shape check.
• Ensure that all mapping in the TP is Vector Perfect.

4.26 Close and authorise the TP on the DMS.

4.27 View the cadastral unit on the DMS and print off a plan showing the full extent of the TP cadastral unit for the legal settler.

• although title plans are no longer created and issued by RoS for cases received under the 2012 Act (instead they are replaced by an extract or plan copy of part of the cadastral map), you should use the Title Plan setting on the DMS to print out the cadastral unit for the legal settler.
• Many large titles do not transfer over well to ScotLIS due to the number of print pages involved; the multi-part plan option should be used to reduce the number of pages. Although there are several reasons that sometimes lead to a failure to transfer a plan over, as a rule of thumb, where the print exceeds 72 pages, it is likely it will not transfer over correctly.