"Add to" Applications (FA/TA/VA Applications) - Plans Settle

Process Steps

Main Instructions

1.1 Take on the application(s) on LRS using PLANS SETTLE function.

1.2 Complete an application record search for the existing title and the PT, if applicable, and ensure any pending applications with a date of registration prior to the date of registration of the application undergoing registration are completed before proceeding.

1.3 Check the application (deeds & forms) on the CMS and view the title on the Plan Viewer to see if there is any amendment needed to the extent of the subjects, or if it is just an additional share in ownership being added to the existing title.

• If there is no change to the extent of the subjects, and the original title was mapped in the Plan Creator, there is no need to create an updated version of the title in Plan Creator so do not create a draft cadastral unit (DCU).
• If there is no change to the extent of the subjects, and the original title was mapped in the DMS, the title should be updated to Plan Creator style whether or not there is a change to the extent of the subjects so a DCU will be needed.
• If there is a change to the extent of the subjects, a DCU will be required and the existing title should be updated as necessary.

1.4 If a DCU is needed, check to see if the FR/VR/TP is still pending and if a DCU has already been created for the FR/VR. There is no need to create a second DCU if there is an earlier pending one.

1.5 In the Plan Creator, create a DCU if needed for the application number being processed or open the existing pending one. All previously mapped references from the last approved or authorised title version will automatically be imported into the DCU when it is created.

• If a title has scanned supplementary plans (scanned images) assigned to it, these will be listed in the left hand panel below any mapped references and groupings.
• By selecting the binocular icon  , a pdf image of the scanned image will be displayed in a separate window.
• See the guidance page Retaining Scanned Images Assigned to FAs, etc for the additional process steps you will need to follow before continuing with the application.

1.6 Identify if the existing registered title is a sharing plot or if it includes any existing common areas that have been mapped 1979 style.

1.7 Complete the plans examination steps and check for common areas for the application undergoing registration following the applicable TP Plans or FR Plans process steps.

1.7.1 If the application undergoing registration includes a share in a plot and transitional provisions will apply to the share in the plot, continue with the main instructions below.

1.7.2 If the application undergoing registration includes a share in more than one plot and transitional provisions will apply to the shares in all the plots continue with the main instructions below.

1.7.3 If the application undergoing registration includes a share in a plot that has not been mapped previously and will be designated a shared plot, refer to the 'Deed Conveys First Share in a Common Area' process below.

1.7.4 If the application undergoing registration includes a share in a plot that has previously been designated a shared plot, refer to the 'Deed Conveys Share in an Existing Shared Plot' process below.

1.8 If the last saved version of the title was mapped in the Plan Creator, then all the references will be automatically imported and classified. Proceed with mapping the additional subjects or amending the title as necessary. Go to step 1.10.

1.9 If the last saved version of the title was mapped in the DMS then all previously mapped polygons and polylines will need classified in order for the DCU to be saved (text and labels do not need a classification and will be automatically classified).

• Classify all polygons & polylines.
• If there were any SPLs attached to the DMS mapped title, mapped information in these will be allocated to separate group(s), and references will also need classified. (Please note, if previously mapped SPLs have been allocated as groupings in the DCU, do not go into the DMS to unattach the SPLs). Consider if any extents of ownership on the SPLs need to be mapped on the cadastral map. Refer to a senior officer for instructions, if necessary.
• Follow the guidance in Updating Existing 1979 Act Title Sheets and Updating DMS titles in Plan Creator.
• If there are boundary references that are being retained, then these should be re-created using the boundary label function in the Plan Creator so that they are associated with the ownership polygon, with the original DMS-mapped labels then being deleted.
• If there are polylines with labels/text, then the text and labels should be re-created using the boundary label function in the Plan Creator so that they are associated with the polyline, with the original DMS-mapped labels & text then being deleted.
• If there are point features such as septic tanks, then these should be re-created in the DCU. Create a point feature with the letters added at the location of the feature by using the Draw a Point function in the Plan Creator, remembering to drag the letters out from the point to create the arrow/call-out line. The DMS point feature & text can then be deleted.
• It is not necessary to re-create any other labels and text (for example, those which may be classified as For reference only such as letters to denote an access between points lettered A & B); these can remain as DMS references.
• If there is any double edging, then the mapping style of the title will need to be re-considered with the possible use of groupings as additional layers of the cadastral map if the title is particularly complex.

1.10 Consider if the existing title and mapping style is 2012 Act compliant.

1.10.1 If the existing property forms part of a tenement consider if a tenement steading cadastral unit must be created. Refer to a senior officer for instructions, if necessary.

1.11 Map the additional references required for the Add To application, and categorise appropriately.

• Consider if separate references are required to enable the existing registered plot(s) and the additional plot(s) to be identified.
• If the extended title is complex, consider if the use of a grouping showing an additional cadastral map layer is required to improve clarity.
• Check the area measurement of the cadastral unit and take a note if the new extent is 0.5 hectare or greater.

1.12 Check the PDF print generated using the Save and Print function to ensure that all references are clearly visible on the PDF.

1.13 Add LRS information following the applicable TP Plans or FR Plans process steps.

1.13.1 Include in the title workdesk N&I any changes to the references on the cadastral map for the existing registered plot(s), including moving references to groupings.

1.13.2 Include in the title workdesk N&I any new references on the cadastral map for the additional area(s), including any references shown on groupings.

1.13.3 Update the property description to make reference to the cadastral unit number, if necessary.

1.13.4 Update the real right field to be 2012 compliant, if necessary. Refer to a senior officer if the real right field contains a non-standard entry for example a mixed feudal/absolute ownership title or it is an old feudal title habile to include mineral interests.

1.13.5 Include/update the hectarage where the new extent is 0.5 hectare or greater.

1.13.6 Update the property description to include the additional plot(s) and any rights pertaining to the plot.

1.14  Save the DCU and approve the title in Plan Approver. 

1.15 Complete the case following the applicable TP Plans or FR Plans process steps and release to LEGAL SETTLE.