Dummy Cheque / Waived Fee Process

This process should only be used for a represented application that, prior to rejection, was processed through eFin and for which the fee retained by Finance is greater than the fee required.

12.1 Follow the appropriate FR, TP, Standard DW or Complex DW initial examination steps to determine the application(s) meets the conditions of registration, and to determine that Finance have retained the fee.

12.2 Print the email response from Finance and note any instructions provided.

12.3 Create a new standalone batch on eFin and process the application details on eFin.

12.4 In the Cash on Account Screen complete the Customer field with the agent's cheque account FAS number. This applies even if the original payment method was direct debit. 

12.5 Enter 'Dummy Cheque' in Our Reference field.

12.6 Complete the Amount field with the original fee amount submitted.

12.7 In the Pre-Payment Case screen complete the Registration type, County and Number of Documents fields as normal and add the amount of the overpayment into the Refund amount field.

12.8 Complete the fields in the Pre-Payment Document screen as normal. 

12.9 Take a note of the new UID number and add the new UID number to the application form and back of the deed as per the normal process. The UID number will be available for use on LRS after the next transfer (approx. 3-5 minutes) and should be entered into the UID field when creating the application on LRS.

12.10 If necessary amend the fee box on the application form to reflect the correct fee for the application and take a photocopy of the front page of the application form to which the refund applies. This copy should then be secured with the batch print.

12.11 Send batch print, email from Finance and copy of application form to Finance.

This process should only be used for an application that was rejected at intake and that has been represented prior to the cheque overpayment being refunded by Finance.

12.12 Follow the appropriate FR, TP, Standard DW or Complex DW initial examination steps to determine the application(s) meets the conditions of registration, and to determine that Finance have retained the fee.

12.13 Print the email response from Finance and note any instructions provided. 

12.14 Create a new standalone batch on eFin and process the application details on eFin.

12.15 In the Cash on Account Screen complete the Customer field with the agent's cheque account FAS number.

12.16 Enter 'Dummy Cheque' in Our Reference field.

12.17 Complete the Amount field with the original fee amount submitted.

12.18 In the Pre-Payment Case screen complete the Registration type, County and Number of Documents fields as normal.

12.19 Complete the fields in the Pre-Payment Document screen as normal. 

12.20 Take a note of the UID number and add the UID number to the application form and back of the deed as per the normal process. The UID number will be available for use on LRS after the next transfer (approx. 3-5 minutes) and should be entered into the UID field when creating the application on LRS.

12.21 Print batch and send batch together with the email to Finance.

This process should only be used for occasions where an Agent is not being charged but a UID is required. SEO authorisation is required to to waive a fee.

For additional titles such as salmon fishing rights or minerals, note that that additional title fee should be waived at £80.

12.12 Follow the appropriate FR, TP, Standard DW or Complex DW initial examination steps to determine the application(s) meets the conditions of registration.

12.13 Create a new standalone batch on eFin and process the application details on eFin.

12.14 In the Cash on Account Screen complete the Customer field with the agent's cheque account FAS number.

12.15 Enter 'Waived' in Our Reference field.

12.16 Complete the Amount field with the desired fee amount.

12.17 In the Pre-Payment Case screen complete the Registration type, County and Number of Documents fields as normal.

12.18 Complete the fields in the Pre-Payment Document screen as normal. 

12.19 Take a note of the UID number and add the UID number to the application form and back of the deed as per the normal process. The UID number will be available for use on LRS after the next transfer (approx. 3-5 minutes) and should be entered into the UID field when creating the application on LRS.

12.20 Print batch and send batch together with SEO authorisation to Finance.