Quality Checklist - FR Advance Notice

Section	Code	Data Point Name	Data Point Description	Links to Manual			Comments	Action
Form	ANF1	Probative	Does the Advance Notice form comply with the following? • Registrable information is free from manual amendments • 'Description of Subjects' field narrates a dated reference to a deed recorded in Sasines • Granters and applicants are named and designed • Form is signed and dated	Examining the Advance Notice	Rejection Reasons		ANF1 - Manual amendments have been made to registrable information - deed should have been rejected. ANF1 - Reference to Sasine deed is incomplete/omitted - deed should have been rejected. ANF1 - Granter/Applicant has not been fully designed - deed should have been rejected. ANF1 - Deed has not been signed/dated - should have been rejected.	No Action
CSR	ANF2	Search Sheet	• Is the minute on the correct Search sheet/s? • Was the Search sheet active prior to the Advance Notice being registered? • Has the correct search sheet number been written in the appropriate field of the deed? • Where subjects are inter alia, has the minute been added to all of the correct search sheets?	Search Sheet			ANF2 - Minute is on the incorrect search sheet. ANF2 - Subjects were transferred to the Land Register prior to the registration of the Advance Notice. ANF2 - Search sheet number has not been written on the deed. ANF2 - Incorrect search sheet number has been writted on deed. ANF2 - Subjects are inter alia but the minute has not been added to all of the appropriate search sheets.	Amendment Required
CSR	ANF3	Minute Details	Check the following information is correct and spelled correctly: • Deed type • Granter and applicants' names • Subjects with a postal address • Does the 35 day period commence from the date after the registration date? • Date of Execution • Date of recording of original advance notice (for Discharges of Advance Notices only) Check that the following information is correct (spelling errors for these sections should be failed under ANF4): • Granter and applicants' designations • Subjects without a postal address	CSR Entry	CSR Drafting	Persons Coding	ANF3 - Deed type is incorrect. ANF3 - Granter/Applicant's name is incorrect. ANF3 - Granter/Applicant's designation is incorrect. ANF3 - Subjects are incorrect. ANF3 - Extent of the subjects has been omitted. ANF3 - The date the minute is effective from is incorrect. ANF3 - Minute has not been dated in accordance with the deed.	Amendment Required
CSR	ANF4	Minor Minute Details	Check that the following information is spelled correctly: • Granter and applicants' designations • Subjects without a postal address including plans references • Sasine reference deed details • Any other additional information • If the subjects are inter alia, have all the relevant search sheet numbers been added to the minute?	Examining the Advance Notice			ANF4 - Granter/Applicant's designation is spelled incorrectly ANF4 - Subjects are spelled incorrectly ANF4 - Sasine reference deed details are spelled incorrectly ANF4 - Subjects are inter alia yet the relevant search sheet number/s have not been added to the minute	Amendment Required
Part of	ANF5	Part Of	Where subjects are 'part of' do they comply with the following? • Subjects are narrated in the minute as being 'part of' the correct Sasine reference deed (any spelling errors within this reference should fail at ANF4 only) • Subjects are part of a larger search sheet. • A plan is attached to the deed (tenements are excepted). • Minute narrates 'PLAN-' note.				ANF5 - Appropriate 'part of' minuting style has not been used. ANF5 - Sasine reference deed is incorrect. ANF5 - 'Part of' minuting style has been used yet subjects are all and whole. ANF5 - Subjects are 'part of' yet no plan has been submitted with the deed. ANF5 - 'PLAN-' note has been omitted.	Amendment Required