How to Map an Extension (Extent) of a Registered Lease

Actions required regarding the Lease Title Sheet

1  Consider whether the existing lease title sheet would benefit from being updated to the most recent, simplified style of mapping leases (introduced Spring 2022).

• If the existing lease title sheet (non-tenement) previously showed the cadastral unit extent on the cadastral map layer with the extent of the leased subjects being shown on (a grouping containing) supplementary data, this style can now be simplified. The reference for the cadastral unit extent can be removed, and the extent of the leased subjects moved to the primary ungrouped layer of the cadastral map.
• If the existing lease title sheet is for a tenement property, the tenement steading cadastral unit should be shown in the primary ungrouped layer of the cadastral map, with any reference needed for the extent of the leased subjects being shown on a grouping containing supplementary data. Please note that it is also possible for a verbally described lease within a tenement to be extended by varying the verbal description.
  
  

2  In the lease application, expand the mapping of the leased subjects to reflect the minute of variation:

• No plans references, other than for the extent of the subjects, are to be brought forward from the deed plan(s) annexed to the minute of variation. Instead the Variation of Lease (including any deed plans) will form part of the archive record and will be incorporated into the title sheet by reference to that deed.
• If the extended lease now forms part of two cadastral units for the ownership of the underlying plot(s) of land, see the guidance in How to map a lease or sub-lease affecting more than one landlord's title.

3   If it is a sub-lease that is being extended:

• There is no requirement to register the head-lease if this is currently unregistered - do not create a head-lease title sheet.
• There is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4   If it is a sub-lease that is being extended, and the head lease is already registered:

• Extend the plans reference for the extent of the sub-leased subjects on the mapping in the head lease title. Depending upon which Act the head lease was registered under, the reference for the extent of the sub-leased subjects will be found on the Title Plan (1979 Act), or on either the cadastral map or supplementary data (2012 Act).
• See Further Guidance page Mapping Sub-Leases for more details on the styles used when dealing with sub-leases.

5  In the Lease application on the LRS:

• Update the property description (if necessary) - see Further Guidance on Property section styles - leases. Remember, if the mapping of the lease has been updated to remove the cadastral unit extent from the primary ungrouped layer of the cadastral map, the property description will need to be updated to reflect this.
• Add a title note giving details of the effect of the deed being registered - for example, "Minute of variation, 16REN00123 extends the extent of the leased subjects. The pink tint on supplementary data 1 has been amended to take account of this." or "Deed of Variation, 22MID99999 extends the extent of the leased subjects. The leased subjects were formerly shown as a pink tint on the supplementary data but are now shown as a red edge on the cadastral map. Please update any references to the leased subjects in the title sheet."
• Add a title note stating that the subjects form all or part of the cadastral unit(s) for the plot of land (landlord's title) - for example "The subjects in this title are a lease of part of cadastral unit FFE6734".
• Add a title note giving details of any changes being made to the plans references shown on the landlord's title for the extent of the lease - for example "The area edged & no'd 2 in yellow on the landlord's title ABN6789 has been extended to take account of the Minute of Variation."
• If the deed plan(s) annexed to the minute of variation shows plans references other than for the extent of the lease, an additional title note must be added advising that legal settler that no plans references have been provided for those features. A request should be made to have the minute of variation incorporated by reference to the deed in the archive record. - for example, "Following current policy, no plans references have been provided for the xxx on plans 2 & 3 in the Minute of Variation. Please can the Minute be incorporated by reference to the deed in the archive record?"
• If it is a sub-lease that is being extended, and the head lease is registered, add a title note providing the legal settler of the details of any changes to the way the sub-lease is shown on the head lease title sheet - for example   "The area edged & no'd 2 in yellow on the head landlord's lease title ABN88888 has been extended to take account of the Minute of Variation."

Actions required regarding the Landlord's Title Sheet(s)

1. In the Plan Creator, make the necessary amendments to reflect the extent of the varied lease.
   
   • If the lease is still a lease of part, extend the plans reference used to show the extent of the leased subjects so that it reflects the extent of the varied lease.
   • If the variation means that the lease is now a lease of whole, remove the plans reference for the former lease of part as the varied lease is now co-extensive with the cadastral unit and a double reference is not required.
   • If the lease is within a tenement, no plans reference will have been used; instead the legal settler will update the details in the Schedule of Leases
   • If If it is a sub-lease that is being extended, and no amendment is needed to the reference for the extent of the head lease subjects, there will be no plans action required on the Plan Creator for the mapping of the cadastral unit for the plot of land.
     
     
2. As with registration of other leases, no plans references are required for any other reference shown on the lease deed plan.
   
   
3. Add a title note to the LRS advising the legal settler of any changes to the plans references or lease numbers (yellow outs) so that they can make the necessary changes to the existing Schedule of Leases.
   
   • If there is no live application over the landlord's title sheet for the plans settler to access, this title note can be added to the lease application.
     
     
4. As the landlord's title sheet is already in the 2012 Act-style, there should be no requirement for any updating.

Actions required regarding the Lease Title Sheet

1  Consider whether the existing lease title sheet would benefit from being updated to the most recent, simplified style of mapping leases (introduced Spring 2022).

• If the existing lease title sheet (non-tenement) previously showed the cadastral unit extent on the cadastral map layer with the extent of the leased subjects being shown on (a grouping containing) supplementary data, this style can now be simplified. The reference for the cadastral unit extent can be removed, and the extent of the leased subjects moved to the primary ungrouped layer of the cadastral map.
• If the existing lease title sheet is for a tenement property, the tenement steading cadastral unit should be shown in the primary ungrouped layer of the cadastral map, with any reference needed for the extent of the leased subjects being shown on a grouping containing supplementary data. Please note that it is also possible for a verbally described lease within a tenement to be extended by varying the verbal description.

2  In the lease application, expand the mapping of the leased subjects to reflect the minute of variation:

• No plans references, other than for the extent of the subjects, are to be brought forward from the deed plan(s) annexed to the minute of variation. Instead the Variation of Lease (including any deed plans) will form part of the archive record and will be incorporated into the title sheet by reference to that deed.
• As the extended lease now forms part of two cadastral units for the ownership of the underlying plot(s) of land, see the guidance in How to map a lease or sub-lease affecting more than one landlord's title.

3   If it is a sub-lease that is being extended:

• There is no requirement to register the head-lease if this is currently unregistered - do not create a head-lease title sheet.
• There is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4   If it is a sub-lease that is being extended, and the head lease is already registered:

• Extend the plans reference for the extent of the sub-leased subjects on the mapping in the head lease title. Depending upon which Act the head lease was registered under, the reference for the extent of the sub-leased subjects will be found on the Title Plan (1979 Act), or on either the cadastral map or supplementary data (2012 Act).
• See Further Guidance page Mapping Sub-Leases for more details on the styles used when dealing with sub-leases.

5  In the Lease application on the LRS:

• Update the property description (if necessary) - see Further Guidance on Property section styles - leases.
  • As the lease now affects two cadastral units, the property section will need to be updated to reflect this. See sample property descriptions in How to map a lease or sub-lease affecting more than one landlord's title.
  • Remember, if the mapping of the lease has been updated to remove the cadastral unit extent from the primary ungrouped layer of the cadastral map, the property description will also need to be updated to reflect this.
• Add a title note giving details of the effect of the deed being registered - for example, "Minute of variation, 16REN00123 extends the extent of the leased subjects. The pink tint on supplementary data 1 has been amended to take account of this." or "Deed of Variation, 22MID99999 extends the extent of the leased subjects. The leased subjects were formerly shown as a pink tint on the supplementary data but are now shown as a red edge on the cadastral map. Please update any references to the leased subjects in the title sheet."
• Add a title note stating that the subjects form all or part of the cadastral unit(s) for the plot of land (landlord's title) - for example "The subjects in this title are a lease of part of cadastral units FFE6734 & FFE123789".
• Add a title note giving details of any changes being made to the plans references shown on the landlord's title for the extent of the lease - for example "The area edged & no'd 2 in yellow on the landlord's title ABN6789 has been extended to take account of the Minute of Variation."
• If the deed plan(s) annexed to the minute of variation shows plans references other than for the extent of the lease, an additional title note must be added advising that legal settler that no plans references have been provided for those features. A request should be made to have the minute of variation incorporated by reference to the deed in the archive record. - for example, "Following current policy, no plans references have been provided for the xxx on plans 2 & 3 in the Minute of Variation. Please can the Minute be incorporated by reference to the deed in the archive record?"
• If it is a sub-lease that is being extended, and the head lease is registered, add a title note providing the legal settler of the details of any changes to the way the sub-lease is shown on the head lease title sheet - for example   "The area edged & no'd 2 in yellow on the head landlord's lease title ABN88888 has been extended to take account of the Minute of Variation."

Actions required regarding the Landlord's Title Sheets

A.  2012 Act title for plot of land under the original lease extent:

1. In the Plan Creator, no change should be required.
   
   
2. As the landlord's title sheet for this plot of land is already in the 2012 Act-style, there should be no requirement for any updating.
   
   
3. No additional info should need to be added to the LRS title notes for this plot of land.

B.  1979 Act title for plot of land under the extension to the lease:

1  In the Plan Creator, make the necessary amendments to reflect the extent of the varied lease.

• See the guidance in Mapping leases of whole, Mapping leases of part or /wiki/spaces/2ARM/pages/3322740749 for the style to be used to reference the extent of the leased subjects in so far as it affects this plot of land.
• If the lease is within a tenement, no plans reference will have been used; instead the legal settler will update the details in the Schedule of Leases
• If it is a sub-lease that is being extended, and no amendment is needed to the reference for the extent of the head lease subjects, there will be no plans action required on the Plan Creator for the mapping of the cadastral unit for this plot of land.
  
  

2  Update the 1979 Act style title sheet for the plot of land to bring it into the 2012 Act style - see the Further Guidance page Updating existing title sheets for details of the updates that are required.

3  If it is a sub-lease that is being extended, there is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4  Add a title note to the LRS advising the legal settler of any changes or additions to the plans references or lease numbers (yellow outs) so that they can make the necessary changes to any existing Schedule of Leases.

• If there is no live application over the landlord's title sheet for the plans settler to access, this title note can be added to the lease application.

Actions required regarding the Lease Title Sheet

1  Consider whether the existing lease title sheet would benefit from being updated to the most recent, simplified style of mapping leases (introduced Spring 2022).

• If the existing lease title sheet (non-tenement) previously showed the cadastral unit extent on the cadastral map layer with the extent of the leased subjects being shown on (a grouping containing) supplementary data, this style can now be simplified. The reference for the cadastral unit extent can be removed, and the extent of the leased subjects moved to the primary ungrouped layer of the cadastral map.
• If the existing lease title sheet is for a tenement property, the tenement steading cadastral unit should be shown in the primary ungrouped layer of the cadastral map, with any reference needed for the extent of the leased subjects being shown on a grouping containing supplementary data. Please note that it is also possible for a verbally described lease within a tenement to be extended by varying the verbal description.
  
  

2  In the lease application, expand the mapping of the leased subjects to reflect the minute of variation:

• No plans references, other than for the extent of the subjects, are to be brought forward from the deed plan(s) annexed to the minute of variation. Instead the Variation of Lease (including any deed plans) will form part of the archive record and will be incorporated into the title sheet by reference to that deed.
• If the extended lease now forms part of two cadastral units for the ownership of the underlying plot(s) of land, see the guidance in How to map a lease or sub-lease affecting more than one landlord's title.

3   If it is a sub-lease that is being extended:

• There is no requirement to register the head-lease if this is currently unregistered - do not create a head-lease title sheet.
• There is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4   If it is a sub-lease that is being extended, and the head lease is already registered:

• Extend the plans reference for the extent of the sub-leased subjects on the mapping in the head lease title. Depending upon which Act the head lease was registered under, the reference for the extent of the sub-leased subjects will be found on the Title Plan (1979 Act), or on either the cadastral map or supplementary data (2012 Act).
• See Further Guidance page Mapping Sub-Leases for more details on the styles used when dealing with sub-leases.

5  In the Lease application on the LRS:

• Update the property description (if necessary) - see Further Guidance on Property section styles - leases. Remember, if the mapping of the lease has been updated to remove the cadastral unit extent from the primary ungrouped layer of the cadastral map, the property description will need to be updated to reflect this.
• Add a title note giving details of the effect of the deed being registered - for example, "Minute of variation, 16REN00123 extends the extent of the leased subjects. The pink tint on supplementary data 1 has been amended to take account of this." or "Deed of Variation, 22MID99999 extends the extent of the leased subjects. The leased subjects were formerly shown as a pink tint on the supplementary data but are now shown as a red edge on the cadastral map. Please update any references to the leased subjects in the title sheet."
• Add a title note stating that the subjects form all or part of the cadastral unit(s) for the plot of land (landlord's title) - for example "The subjects in this title are a lease of part of cadastral unit FFE6734 & a lease of whole of FFE99999".
• Add a title note giving details of any changes being made to the plans references shown on the landlord's title for the extent of the lease - for example "The area edged & no'd 2 in yellow on the landlord's title ABN6789 has been extended to take account of the Minute of Variation."
• If the deed plan(s) annexed to the minute of variation shows plans references other than for the extent of the lease, an additional title note must be added advising that legal settler that no plans references have been provided for those features. A request should be made to have the minute of variation incorporated by reference to the deed in the archive record. - for example, "Following current policy, no plans references have been provided for the xxx on plans 2 & 3 in the Minute of Variation. Please can the Minute be incorporated by reference to the deed in the archive record?"
• If it is a sub-lease that is being extended, and the head lease is registered, add a title note providing the legal settler of the details of any changes to the way the sub-lease is shown on the head lease title sheet - for example   "The area edged & no'd 2 in yellow on the head landlord's lease title ABN88888 has been extended to take account of the Minute of Variation."

Actions required regarding the Landlord's Title Sheets

A.  2012 Act title for plot of land under the original lease extent:

1. In the Plan Creator, no change should be required.
   
   
2. As the landlord's title sheet for this plot of land is already in the 2012 Act-style, there should be no requirement for any updating.
   
   
3. No additional info should need to be added to the LRS title notes for this plot of land.

B.  Unregistered plot of land under the extension to the lease:

1  The unregistered plot of land under the extension of the lease triggers Automatic Plot Registration (APR) of that area of ground. Follow the guidance on Automatic Plot Registration - Plans Guidance when registering an APR application.

• Consideration may be given to amalgamating the two cadastral units/title sheets for the landlord's plots of land into one cadastral unit/title sheet - each case should be assessed on its own merits.

2  As the extended lease will be a lease of whole of the APR plot (if amalgamation has not been carried out), there will be no need to provide a duplicate plans reference for the lease. Instead the legal settler will include the Lease and the Variation in the Schedule of Leases in the title sheet.

3  In the LRS, add a title note advising the legal settler of the effect of the varied lease on the title.

4  The property section description will be completed in the normal manner for the style of property - see the Further Guidance page Property Section Styles in the Title Sheet for more details.

5  If it is a sub-lease that is being extended, there is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

Actions required regarding the Lease Title Sheet

1  The existing 1979 Act lease title sheet and Title Plan will need to be updated bring it into the 2012 Act style - see the Further Guidance page Updating existing title sheets for details of the updates that are required. In addition, as the title was originally mapped in the DMS, further updates will be needed to allow it to be handled in the Plan Creator - see Further Guidance page Updating Existing DMS Titles in Plan Creator for full details.

• In non-tenement leases, the extent of the leased subjects will be shown in the primary ungrouped layer of the cadastral map.
• In tenement leases, the tenement steading cadastral unit will be shown in the primary ungrouped layer of the cadastral map, with any reference being provided for the extent of the leased subjects to be shown on a grouping containing supplementary data. Please note that it is also possible for a verbally described lease within a tenement to be extended by varying the verbal description.
• Although no other lease condition references from the Minute of Variation, or burdens affecting the underlying landlord's title, will be shown for the area of the new extension to the leased subjects, if such references existed previously in the 1979 Act lease title, they should not be deleted. Instead, the lease condition references and the burdens references should be shown on the cadastral map (preferably on the primary ungrouped layer although more groupings showing additional cadastral map views may be used if the title is particularly complex).
• The LRS property section will need to be updated to reflect the amended style of mapping the lease and also to refer to the cadastral unit(s) for the underlying plot(s) of land - see Further Guidance on Property section styles - leases for details of how the property section description should look.

2  In the lease application, expand the mapping of the leased subjects to reflect the minute of variation:

• No plans references, other than for the extent of the subjects, are to be brought forward from the deed plan(s) annexed to the minute of variation. Instead the Variation of Lease (including any deed plans) will form part of the archive record and will be incorporated into the title sheet by reference to that deed.
• If the extended lease now forms part of two cadastral units for the ownership of the underlying plot(s) of land, see the guidance in How to map a lease or sub-lease affecting more than one landlord's title.

3  If it is a sub-lease that is being extended:

• There is no requirement to register the head-lease if this is currently unregistered - do not create a head-lease title sheet.
• There is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4   If it is a sub-lease that is being extended, and the head lease is already registered:

• Extend the plans reference for the extent of the sub-leased subjects on the mapping in the head lease title. Depending upon which Act the head lease was registered under, the reference for the extent of the sub-leased subjects will be found on the Title Plan (1979 Act), or on either the cadastral map or supplementary data to the title sheet (2012 Act).
• See Further Guidance page Mapping Sub-Leases for more details on the styles used when dealing with sub-leases.

5  In the Lease application on the LRS:

• Update the property description (if necessary) - see Further Guidance on Property section styles - leases. Remember the property section will need to be updated to reflect the amended style of mapping the lease and also to refer to the cadastral unit(s) for the underlying plot(s) of land.
• Add a title note giving details of the effect of the deed being registered - for example, "Minute of variation, 16REN00123 extends the extent of the leased subjects. The pink tint on the Title Plan has been amended to take account of this and is now tinted pink on the cadastral map." or "Deed of Variation, 22MID99999 extends the extent of the leased subjects. The leased subjects were formerly shown as a pink tint on supplementary data 1 but are now shown as a red edge on the cadastral map. Please update any references to the leased subjects in the title sheet."
• Add a title note stating that the subjects form all or part of the cadastral unit(s) for the plot of land (landlord's title) - for example "The subjects in this title are a lease of part of cadastral unit FFE6734 & a lease of whole of FFE99999".
• Add a title note giving details of any changes being made to the plans references shown on the landlord's title for the extent of the lease - for example "The area edged & no'd 2 in yellow on the landlord's title ABN6789 has been extended to take account of the Minute of Variation."
• If the deed plan(s) annexed to the minute of variation shows plans references other than for the extent of the lease, an additional title note must be added advising that legal settler that no plans references have been provided for those features. A request should be made to have the minute of variation incorporated by reference to the deed in the archive record. - for example, "Following current policy, no plans references have been provided for the xxx on plans 2 & 3 in the Minute of Variation. Please can the Minute be incorporated by reference to the deed in the archive record?"
• If it is a sub-lease that is being extended, and the head lease is registered, add a title note providing the legal settler of the details of any changes to the way the sub-lease is shown on the head lease title sheet - for example   "The area edged & no'd 2 in yellow on the head landlord's lease title ABN88888 has been extended to take account of the Minute of Variation."

Actions required regarding the Landlord's Title Sheet(s)

1. In the Plan Creator, make the necessary amendments to reflect the extent of the varied lease.
   
   • If the lease is still a lease of part, extend the plans reference used to show the extent of the leased subjects so that it reflects the extent of the varied lease.
   • If the variation means that the lease is now a lease of whole, remove the plans reference for the former lease of part as the varied lease is now co-extensive with the cadastral unit and a double reference is not required.
   • If the lease is within a tenement, no plans reference will have been used; instead the legal settler will update the details in the Schedule of Leases
   • If If it is a sub-lease that is being extended, and no amendment is needed to the reference for the extent of the head lease subjects, there will be no plans action required on the Plan Creator for the mapping of the cadastral unit for the plot of land.
     
     
2. As with registration of other leases, no plans references are required for any other reference shown on the lease deed plan.
   
   
3. Add a title note to the LRS advising the legal settler of any changes to the plans references or lease numbers (yellow outs) so that they can make the necessary changes to the existing Schedule of Leases.
   
   • If there is no live application over the landlord's title sheet for the plans settler to access, this title note can be added to the lease application.
     
     
4. As the landlord's title sheet is already in the 2012 Act-style, there should be no requirement for any updating.

Actions required regarding the Lease Title Sheet

1  The existing 1979 Act lease title sheet and Title Plan will need to be updated bring it into the 2012 Act style - see the Further Guidance page Updating existing title sheets for details of the updates that are required. In addition, as the title was originally mapped in the DMS, further updates will be needed to allow it to be handled in the Plan Creator - see Further Guidance page Updating Existing DMS Titles in Plan Creator for full details.

• In non-tenement leases, the extent of the leased subjects will be shown in the primary ungrouped layer of the cadastral map.
• In tenement leases, the tenement steading cadastral unit will be shown in the primary ungrouped layer of the cadastral map, with any reference being provided for the extent of the leased subjects to be shown on a grouping containing supplementary data. Please note that it is also possible for a verbally described lease within a tenement to be extended by varying the verbal description.
• Although no other lease condition references from the Minute of Variation, or burdens affecting the underlying landlord's title, will be shown for the area of the new extension to the leased subjects, if such references existed previously in the 1979 Act lease title, they should not be deleted. Instead, the lease condition references and the burdens references should be shown on the cadastral map (preferably on the primary ungrouped layer although more groupings showing additional cadastral map views may be used if the title is particularly complex).
• The LRS property section will need to be updated to reflect the amended style of mapping the lease and also to refer to the cadastral unit(s) for the underlying plot(s) of land - see Further Guidance on Property section styles - leases for details of how the property section description should look.

2  In the lease application, expand the mapping of the leased subjects to reflect the minute of variation:

• No plans references, other than for the extent of the subjects, are to be brought forward from the deed plan(s) annexed to the minute of variation. Instead the Variation of Lease (including any deed plans) will form part of the archive record and will be incorporated into the title sheet by reference to that deed.
• If the extended lease now forms part of two cadastral units for the ownership of the underlying plot(s) of land, see the guidance in How to map a lease or sub-lease affecting more than one landlord's title.

3  If it is a sub-lease that is being extended:

• There is no requirement to register the head-lease if this is currently unregistered - do not create a head-lease title sheet.
• There is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4   If it is a sub-lease that is being extended, and the head lease is already registered:

• Extend the plans reference for the extent of the sub-leased subjects on the mapping in the head lease title. Depending upon which Act the head lease was registered under, the reference for the extent of the sub-leased subjects will be found on the Title Plan (1979 Act), or on either the cadastral map or supplementary data (2012 Act).
• See Further Guidance page Mapping Sub-Leases for more details on the styles used when dealing with sub-leases.

5  In the Lease application on the LRS:

• Update the property description (if necessary) - see Further Guidance on Property section styles - leases. Remember the property section will need to be updated to reflect the amended style of mapping the lease and also to refer to the cadastral unit(s) for the underlying plot(s) of land.
• Add a title note giving details of the effect of the deed being registered - for example, "Minute of variation, 16REN00123 extends the extent of the leased subjects. The pink tint on the Title Plan has been amended to take account of this and is now tinted pink on the cadastral map." or "Deed of Variation, 22MID99999 extends the extent of the leased subjects. The leased subjects were formerly shown as a pink tint on supplementary data 1 but are now shown as a red edge on the cadastral map. Please update any references to the leased subjects in the title sheet."
• Add a title note stating that the subjects form all or part of the cadastral unit(s) for the plot of land (landlord's title) - for example "The subjects in this title are a lease of part of cadastral unit FFE6734 & a lease of whole of FFE99999".
• Add a title note giving details of any changes being made to the plans references shown on the landlord's title for the extent of the lease - for example "The area edged & no'd 2 in yellow on the landlord's title ABN6789 has been extended to take account of the Minute of Variation."
• If the deed plan(s) annexed to the minute of variation shows plans references other than for the extent of the lease, an additional title note must be added advising that legal settler that no plans references have been provided for those features. A request should be made to have the minute of variation incorporated by reference to the deed in the archive record. - for example, "Following current policy, no plans references have been provided for the xxx on plans 2 & 3 in the Minute of Variation. Please can the Minute be incorporated by reference to the deed in the archive record?"
• If it is a sub-lease that is being extended, and the head lease is registered, add a title note providing the legal settler of the details of any changes to the way the sub-lease is shown on the head lease title sheet - for example   "The area edged & no'd 2 in yellow on the head landlord's lease title ABN88888 has been extended to take account of the Minute of Variation."

Actions required regarding the Landlord's Title Sheet(s)

1979 Act title(s) for plot(s) of land under the original lease extent & under the extension to the lease:

1  In the Plan Creator, make the necessary amendments to reflect the extent of the varied lease.

• See the guidance in Mapping leases of whole, Mapping leases of part or Mapping leases of part (tenement) for the style to be used to reference the extent of the leased subjects in so far as it affects this plot of land.
• If the lease is within a tenement, no plans reference will have been used; instead the legal settler will update the details in the Schedule of Leases
• If it is a sub-lease that is being extended, and no amendment is needed to the reference for the extent of the head lease subjects, there will be no plans action required on the Plan Creator for the mapping of the cadastral unit for this plot of land.
  
  

2  Update the 1979 Act style title sheet(s) for the plot(s) of land to bring it(them) into the 2012 Act style - see the Further Guidance page Updating existing title sheets for details of the updates that are required.

3  If it is a sub-lease that is being extended, there is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4  Add a title note to the LRS advising the legal settler of any changes or additions to the plans references or lease numbers (yellow outs) so that they can make the necessary changes to any existing Schedule of Leases.

• If there is no live application over the landlord's title sheet for the plans settler to access, this title note can be added to the lease application.

Actions required regarding the Lease Title Sheet

1  The existing 1979 Act lease title sheet and Title Plan will need to be updated bring it into the 2012 Act style - see the Further Guidance page Updating existing title sheets for details of the updates that are required. In addition, as the title was originally mapped in the DMS, further updates will be needed to allow it to be handled in the Plan Creator - see Further Guidance page Updating Existing DMS Titles in Plan Creator for full details.

• In non-tenement leases, the extent of the leased subjects will be shown in the primary ungrouped layer of the cadastral map.
• In tenement leases, the tenement steading cadastral unit will be shown in the primary ungrouped layer of the cadastral map, with any reference being provided for the extent of the leased subjects to be shown on a grouping containing supplementary data. Please note that it is also possible for a verbally described lease within a tenement to be extended by varying the verbal description.
• Although no other lease condition references from the Minute of Variation, or burdens affecting the underlying landlord's title, will be shown for the area of the new extension to the leased subjects, if such references existed previously in the 1979 Act lease title, they should not be deleted. Instead, the lease condition references and the burdens references should be shown on the cadastral map (preferably on the primary ungrouped layer although more groupings showing additional cadastral map views may be used if the title is particularly complex).
• The LRS property section will need to be updated to reflect the amended style of mapping the lease and also to refer to the cadastral unit(s) for the underlying plot(s) of land - see Further Guidance on Property section styles - leases for details of how the property section description should look.

2  In the lease application, expand the mapping of the leased subjects to reflect the minute of variation:

• No plans references, other than for the extent of the subjects, are to be brought forward from the deed plan(s) annexed to the minute of variation. Instead the Variation of Lease (including any deed plans) will form part of the archive record and will be incorporated into the title sheet by reference to that deed.
• If the extended lease now forms part of two cadastral units for the ownership of the underlying plot(s) of land, see the guidance in How to map a lease or sub-lease affecting more than one landlord's title.

3  If it is a sub-lease that is being extended:

• There is no requirement to register the head-lease if this is currently unregistered - do not create a head-lease title sheet.
• There is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4   If it is a sub-lease that is being extended, and the head lease is already registered:

• Extend the plans reference for the extent of the sub-leased subjects on the mapping in the head lease title. Depending upon which Act the head lease was registered under, the reference for the extent of the sub-leased subjects will be found on the Title Plan (1979 Act), or on either the cadastral map or supplementary data to the title sheet (2012 Act).
• See Further Guidance page Mapping Sub-Leases for more details on the styles used when dealing with sub-leases.

5  In the Lease application on the LRS:

• Update the property description (if necessary) - see Further Guidance on Property section styles - leases. Remember the property section will need to be updated to reflect the amended style of mapping the lease and also to refer to the cadastral unit(s) for the underlying plot(s) of land.
• Add a title note giving details of the effect of the deed being registered - for example, "Minute of variation, 16REN00123 extends the extent of the leased subjects. The pink tint on the Title Plan has been amended to take account of this and is now tinted pink on the cadastral map." or "Deed of Variation, 22MID99999 extends the extent of the leased subjects. The leased subjects were formerly shown as a pink tint on supplementary data 1 but are now shown as a red edge on the cadastral map. Please update any references to the leased subjects in the title sheet."
• Add a title note stating that the subjects form all or part of the cadastral unit(s) for the plot of land (landlord's title) - for example "The subjects in this title are a lease of part of cadastral unit FFE6734 & a lease of whole of FFE99999".
• Add a title note giving details of any changes being made to the plans references shown on the landlord's title for the extent of the lease - for example "The area edged & no'd 2 in yellow on the landlord's title ABN6789 has been extended to take account of the Minute of Variation."
• If the deed plan(s) annexed to the minute of variation shows plans references other than for the extent of the lease, an additional title note must be added advising that legal settler that no plans references have been provided for those features. A request should be made to have the minute of variation incorporated by reference to the deed in the archive record. - for example, "Following current policy, no plans references have been provided for the xxx on plans 2 & 3 in the Minute of Variation. Please can the Minute be incorporated by reference to the deed in the archive record?"
• If it is a sub-lease that is being extended, and the head lease is registered, add a title note providing the legal settler of the details of any changes to the way the sub-lease is shown on the head lease title sheet - for example   "The area edged & no'd 2 in yellow on the head landlord's lease title ABN88888 has been extended to take account of the Minute of Variation."

Actions required regarding the Landlord's Title Sheet(s)

Any unregistered plot of land under the original lease or under the extension to the lease:

1  The registration of the Variation of the lease triggers Automatic Plot Registration (APR) of any unregistered part of the plot of ground under the full extent of the extended lease (original extent and extension). Follow the guidance on Automatic Plot Registration - Plans Guidance when registering an APR application.

• If only part of the underlying plot of land is unregistered & subject to APR, consideration may be given to amalgamating the two cadastral units/title sheets for the landlord's plots of land (APR & already registered title) into one cadastral unit/title sheet - each case should be assessed on its own merits.

2  As the extended lease will be a lease of whole of the APR plot (if amalgamation has not been carried out), there will be no need to provide a duplicate plans reference for the lease. Instead the legal settler will include the Lease and the Variation in the Schedule of Leases in the title sheet.

3  In the LRS, add a title note advising the legal settler of the effect of the varied lease on the title.

4  The property section description will be completed in the normal manner for the style of property - see the Further Guidance page Property Section Styles in the Title Sheet for more details.

5  If it is a sub-lease that is being extended, there is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

Any 1979 Act title(s) for plot(s) of land under the original lease extent & under the extension to the lease:

1  In the Plan Creator, make the necessary amendments to reflect the extent of the varied lease.

• See the guidance in Mapping leases of whole, Mapping leases of part or Mapping leases of part (tenement) for the style to be used to reference the extent of the leased subjects in so far as it affects this plot of land.
• If the lease is within a tenement, no plans reference will have been used; instead the legal settler will update the details in the Schedule of Leases
• If it is a sub-lease that is being extended, and no amendment is needed to the reference for the extent of the head lease subjects, there will be no plans action required on the Plan Creator for the mapping of the cadastral unit for this plot of land.
  
  

2  Update the 1979 Act style title sheet(s) for the plot(s) of land to bring it (them) into the 2012 Act style - see the Further Guidance page Updating existing title sheets for details of the updates that are required.

3  If it is a sub-lease that is being extended, there is no requirement to fully update/revise an existing 1979 Act-style head lease title sheet - the only updates required are listed in Further Guidance page Updating existing title sheets.

4  Add a title note to the LRS advising the legal settler of any changes or additions to the plans references or lease numbers (yellow outs) so that they can make the necessary changes to any existing Schedule of Leases.

• If there is no live application over the landlord's title sheet for the plans settler to access, this title note can be added to the lease application.

Any 2012 Act title(s) for plot(s) of land under the original lease extent & under the extension to the lease:

1  In the Plan Creator, no change should be required other than to expand the reference for the existing lease if the extension area affects the registered title.

2  As the landlord's title sheet for this plot of land is already in the 2012 Act-style, there should be no requirement for any updating.

3  No additional info should need to be added to the LRS title notes for this plot of land unless you have had to alter an existing reference in which case you should add a note to the legal settler advising them of the amendment.