Quality Checklist - Sasines

Section	Code	Data Point Name	Data Point Description	Links to Manual				Comments
Deed	SQC1	Probative	Are minimum requirements necessary for registration met, such as the following? • Deed type is acceptable to Sasine Register. • Execution conforms to legal requirements.	Execution of Writs	Requirements Checklist			SQC1 - Deed type is not acceptable to the Sasine Register and should have been rejected. SQC1 - Deed has not been executed appropriately and should have been rejected.
CSR	SQC2	Search Sheet	• Has the minute been entered on the correct search sheet? • Was the Search Sheet active prior to the minute being entered? • Where subjects are inter alia, has the minute been added to all of the correct search sheets?	Reading the Search Sheet	Preparatory Work in Minuting	Labelled Minute		SQC2 - Minute is on the incorrect search sheet. SQC2 - Subjects were transferred to the Land Register prior to the registration of the deed. SQC2 - Subjects are inter alia but the minute has not been added to all of the appropriate search sheets.
CSR	SQC3	Minute Details	Check the following information is correct and spelled correctly: • Deed type • Granter and applicants' names • Subjects with a postal address • Date of Execution Check that the following information is correct (spelling errors for these sections should be failed under SQC4): • Granter and applicants' designations • Subjects without a postal address including plans references • Sasine reference deed details • Any other additional information	Persons Indexing	Variations in Names	Designations	Order of Minuting	SQC3 - Deed type is incorrect. SQC3 - Granter/Applicant's name is incorrect. SQC3 - Granter/Applicant's name is spelled incorrectly. SQC3 - Granter/Applicant's designation is incorrect. SQC3 - Subjects are incorrect. SQC3 - Subjects are spelled incorrectly. SQC3 - The Sasine reference deed details are incorrect. SQC3 - Minute has not been dated in accordance with the deed.
CSR	SQC4	Minor Minute Details	Check that the following information is spelled correctly: Granter and applicants designations Subjects without a postal address including plans references Sasine reference deed details Any other additional information If the subjects are inter alia, have all the relevant search sheet numbers been added to the minute Check that the following information is coded correctly: Granter and applicants names including variations in parties names (including consentors) Subjects Additional information Check that abbreviations should be minuted in full or how they appear in the deed					SQC4 - Granter/Applicant's designation is spelled incorrectly. SQC4 - Subjects are incorrect. SQC4 - Subjects are spelled incorrectly. SQC4 - The Sasine reference deed details are spelled incorrectly. SQC4 - Subjects are inter alia but appropriate search sheets have been omitted from the minute. SQC4 - Granter/Applicant's name is coded incorrectly SQC4 - Subjects are coded incorrectly. SQC4 - The additional information is coded incorrectly. SQC4 – The abbreviation should be minuted in full. SQC4 – The abbreviation should reflect the deed.
Specific	SQC5	Grant/Discharge	• If the deed is a Grant, has the correct amount and term been entered? • If the deed is a Discharge, has the correct date of recording of the Standard Security been entered?	Notice of Payment of Grant or Loan	Styles of Discharge	Example Discharge		SQC5 - The amount being granted is incorrect. SQC5 - The term the Grant is valid for is incorrect. SQC5 - Recording date of Standard Security is incorrect. SQC5 - Recording date of Standard Security has been omitted.